Information

  • Property name

  • Completed by

  • Conducted on

At the first stage of every inspection you must select the in built GSM tagging tool below. Click 'locate' and use the 'locate me' tab to assign the location, this will select the address you are located at. This is our electronic proof to satisfy insurers that the inspection took place at the time and date stated.

  • Location

Quarterly Premises Inspection - Quarter 1 Jan-Mar

  • User notes - All of the questions below should be answered within the 3 options provided. 'Yes' is a positive answer meaning no faults found or that all is satisfactory, 'no' means you need to add comments, and perhaps media to explain the observation, to do this press on the specific category heading to open up the comment and media box. 'N/A' is self explanatory, meaning this question does not apply to this particular site.


General Site Inspection. Premises inspections should include: Housekeeping, welfare, condition of building fabrics, signage, heating / cooling, security, machinery guarding, door furniture

  • Common areas

  • Escape routes

  • Unoccupied areas

  • Plant areas

  • Roof areas

  • Car parking facilities

  • Loading bay / goods areas

  • Exterior - All building elevations checked for signs of falling debris. Note a top to bottom check will need to be assessed

  • Evidence of managing agent's branding on site ?

Daily / Weekly Monthly Checks

  • Daily security checks

  • Weekly inspections of window cleaning cradles

  • Vacant space inspected monthly

  • Automatic extinguishant / suppression systems checked daily

  • Weekly fire alarm tests

  • Monthly emergency lighting tests

  • Weekly sprinkler flow valve tests

  • Monthly final exit door checks

  • Weekly lift operation checks

  • Weekly lift alarm / telephone checks

  • Daily / weekly water sampling

  • Monthly temperature check (domestic systems)

Policy / Procedure

  • H&S poster displayed and complete

  • Log books in place and in use

  • Risk assessments for all onsite employee's activities in place

  • Current Insurance certificate displayed

  • All first aid kits fully stocked and items in date

  • All site accidents recorded and investigated

  • Are all emergency plans and emergency contacts up to date

Contractor Audit

  • Daily checks being carried out of all plant areas

  • PPMs up to date

  • Risk assessments in place for all activities

  • Sufficient evidence that risk assessments are followed

  • Training up to date for all onsite staff

  • Effective management of sub contractors

  • Good control of permits to work / access permits

  • Work equipment in good condition and inspection regime in place

  • Sufficient critical spares on site

  • Sufficient compliance with SLAs

PPE

  • PPE register up to date

  • Adequate inspection regime in place and documented

  • Evidence that scheme is effective

  • Apporpriate training / information provided to all PPE users

COSHH

  • Spill kits provided at suitable locations, and all in date

  • PPE available for use with chemicals

  • Material safety data sheets on site and stored with relevant chemicals

  • Risk assessments for use of chemicals in place

  • Sufficient evidence that risk assessments are being followed

  • Training records for all staff using chemicals (as required)

  • Adequate storage arrangements for all chemicals

Work Equipment (excluding fixed plant and access equipment)

  • Adequate inspection and maintenance scheme in place

  • Evidence that maintenance / inspection scheme is effective

  • Risk assessments in place covering equipment

  • Operating instructions / procedures available

  • Adequate storage arrangements for equipment and associated items.

  • PPE requirements identified and complied with

Meter Readings

  • Water

  • Readings

  • Add media

  • Gas

  • Readings

  • Add media

  • Electricity

  • Readings

  • Add media

Track Record / Supplierweb login

  • Track Record
    https://knightfrank.trackrec.com/login.aspx

  • Supplierweb
    https://www.supplierweb.co.uk/login.aspx

Report sign off. ( Please ensure that you have completed all questions this will be highlighted by the report score in the top right area of the report )

  • Inspection Completed By

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.