Quarterly FM Inspection Q1

• Property name

• Completed by

• Conducted on

  Date

At the first stage of every inspection you must select the in built GSM tagging tool below. Click 'locate' and use the 'locate me' tab to assign the location, this will select the address you are located at. This is our electronic proof to satisfy insurers that the inspection took place at the time and date stated.

• Location
  Address

• User notes - All of the questions below should be answered within the 3 options provided. 'Yes' is a positive answer meaning no faults found or that all is satisfactory, 'no' means you need to add comments, and perhaps media to explain the observation, to do this press on the specific category heading to open up the comment and media box. 'N/A' is self explanatory, meaning this question does not apply to this particular site.
  
  
  

General Site Inspection. Premises inspections should include: Housekeeping, welfare, condition of building fabrics, signage, heating / cooling, security, machinery guarding, door furniture

• Common areas

  Yes

  No

  N/A

• Escape routes

  Yes

  No

  N/A

• Unoccupied areas

  Yes

  No

  N/A

• Plant areas

  Yes

  No

  N/A

• Roof areas

  Yes

  No

  N/A

• Car parking facilities

  Yes

  No

  N/A

• Loading bay / goods areas

  Yes

  No

  N/A

• Exterior - All building elevations checked for signs of falling debris. Note a top to bottom check will need to be assessed

  Yes

  No

  N/A

• Evidence of managing agent's branding on site ?

  Yes

  No

  N/A

Daily / Weekly Monthly Checks

• Daily security checks

  Yes

  No

  N/A

• Weekly inspections of window cleaning cradles

  Yes

  No

  N/A

• Vacant space inspected monthly

  Yes

  No

  N/A

• Automatic extinguishant / suppression systems checked daily

  Yes

  No

  N/A

• Weekly fire alarm tests

  Yes

  No

  N/A

• Monthly emergency lighting tests

  Yes

  No

  N/A

• Weekly sprinkler flow valve tests

  Yes

  No

  N/A

• Monthly final exit door checks

  Yes

  No

  N/A

• Weekly lift operation checks

  Yes

  No

  N/A

• Weekly lift alarm / telephone checks

  Yes

  No

  N/A

• Daily / weekly water sampling

  Yes

  No

  N/A

• Monthly temperature check (domestic systems)

  Yes

  No

  N/A

Policy / Procedure

• H&S poster displayed and complete

  Yes

  No

  N/A

• Log books in place and in use

  Yes

  No

  N/A

• Risk assessments for all onsite employee's activities in place

  Yes

  No

  N/A

• Current Insurance certificate displayed

  Yes

  No

  N/A

• All first aid kits fully stocked and items in date

  Yes

  No

  N/A

• All site accidents recorded and investigated

  Yes

  No

  N/A

• Are all emergency plans and emergency contacts up to date

  Yes

  No

  N/A

Contractor Audit

• Daily checks being carried out of all plant areas

  Yes

  No

  N/A

• PPMs up to date

  Yes

  No

  N/A

• Risk assessments in place for all activities

  Yes

  No

  N/A

• Sufficient evidence that risk assessments are followed

  Yes

  No

  N/A

• Training up to date for all onsite staff

  Yes

  No

  N/A

• Effective management of sub contractors

  Yes

  No

  N/A

• Good control of permits to work / access permits

  Yes

  No

  N/A

• Work equipment in good condition and inspection regime in place

  Yes

  No

  N/A

• Sufficient critical spares on site

  Yes

  No

  N/A

• Sufficient compliance with SLAs

  Yes

  No

  N/A

PPE

• PPE register up to date

  Yes

  No

  N/A

• Adequate inspection regime in place and documented

  Yes

  No

  N/A

• Evidence that scheme is effective

  Yes

  No

  N/A

• Apporpriate training / information provided to all PPE users

  Yes

  No

  N/A

COSHH

• Spill kits provided at suitable locations, and all in date

  Yes

  No

  N/A

• PPE available for use with chemicals

  Yes

  No

  N/A

• Material safety data sheets on site and stored with relevant chemicals

  Yes

  No

  N/A

• Risk assessments for use of chemicals in place

  Yes

  No

  N/A

• Sufficient evidence that risk assessments are being followed

  Yes

  No

  N/A

• Training records for all staff using chemicals (as required)

  Yes

  No

  N/A

• Adequate storage arrangements for all chemicals

  Yes

  No

  N/A

Work Equipment (excluding fixed plant and access equipment)

• Adequate inspection and maintenance scheme in place

  Yes

  No

  N/A

• Evidence that maintenance / inspection scheme is effective

  Yes

  No

  N/A

• Risk assessments in place covering equipment

  Yes

  No

  N/A

• Operating instructions / procedures available

  Yes

  No

  N/A

• Adequate storage arrangements for equipment and associated items.

  Yes

  No

  N/A

• PPE requirements identified and complied with

  Yes

  No

  N/A

Meter Readings

• Water

• Readings

• Add media

  Media

• Gas

• Readings

• Add media

  Media

• Electricity

• Readings

• Add media

  Media

Track Record / Supplierweb login

• Track Record
  https://knightfrank.trackrec.com/login.aspx

• Supplierweb
  https://www.supplierweb.co.uk/login.aspx

Report sign off. ( Please ensure that you have completed all questions this will be highlighted by the report score in the top right area of the report )

• Inspection Completed By

  Sign