Queensland Urban Utilities WHS Systems Desktop Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1. WHS Policy

• 1.1 Does the site manager/ operator/ risk owner have knowledge regarding the organisation's Work Health and Safety Policy?<br><br>Does the WHS Policy comply to the following:<br><br>appropriate to the nature and scale of the site's or related process WHS risks; <br>demonstrates a commitment to establish measurable objectives and targets to ensure continued improvement aimed at eliminating work-related injury and illness;<br>includes a commitment to comply with relevant legislation and other requirements to which the organisation subscribes;<br>documented, implemented, communicated to all employees and maintained;<br>accessible to all interested parties; and<br>Reviewed periodically.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

2. Planning Identification of hazards, assessment and control of risks

• 2.1 Has the site manager/ operator/ risk owner established, implemented and maintained documented procedures for hazard identification, hazard/risk assessment and control of hazards/risks of activities, products and services over which an organisation has control or influence, including activities, products or services of contractors and suppliers?<br><br>Has the site manager/ operator/ risk owner developed its methodology for hazard identification, risk assessment and control of risks, based on its operational experience and its commitment to eliminate workplace illness and injury? The methodology shall be kept up-to-date (e.g. Utilisation of WRAP etc).<br>

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

3. Legal and other Requirements

• 3.1 Has the site manager/ operator/ risk owner established, implemented and maintained procedures to identify (and provided access) to all legal and other requirements that are directly applicable to the WHS issues, activities, products or services, including relevant relationships with contractors or suppliers? <br><br>Has the site manager/ operator/ risk owner communicated relevant legal and other requirements to its employees?

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

4. Objectives and Targets

• 4.1 Has the site manager/ operator/ risk owner established implemented and maintained documented WHS objectives and targets, at each relevant function and level within the organisation.<br><br>When establishing and reviewing its objectives, the site manager/ operator/ risk owner has considered its legal and other requirements, its hazards and risks, its technological options, its operational and business requirements, and the views of interested parties. The objectives and targets shall be consistent with the WHS policy, including the commitment to measuring and improving WHS performance.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

5. OHS Management Plans

• 5.1 Have WHS management plans been established and maintained that include the following:<br><br>Plans for achieving WHS objectives and targets;<br>Designation of responsibility for objectives and targets at relevant functions and levels of the organisation; and<br>The means and time frame by which objectives and targets are to be achieved.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

6. Resources

• Has the site manager/ operator/ risk owner identified and provided resources to implement, maintain and improve the WHSMS, as required?<br><br>Resources include human resources and specialised skills, technology and financial resources.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

7. Responsibility and Accountability

• 7.1 Has the site manager/ operator/ risk owner idefined, documented and communicated the areas of accountability and responsibility (including those imposed by legislation) of all personnel involved in the WHSMS’s operation?<br><br>Where contractors are involved, these areas of accountability and responsibility shall be clarified with respect to those contractors.<br><br>The organisation’s top management shall appoint a specific management representative(s) who, irrespective of other responsibilities, shall have defined roles, responsibilities and authority for:<br><br>ensuring that the WHSMS requirements are established, implemented and maintained in accordance with this Standard;<br>Reporting on the performance of the WHSMS to top management for review and as a basis for improvement of the WHSMS.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

8. Training and Competency

• 8.1 The site manager/ operator/ risk owner has, in consultation with employees, identified training needs in relation to performing work activities competently, including WHS training.<br><br>Procedures are in place to ensure that WHS competencies are developed and maintained. Personnel are assessed as competent, on the basis of skills achieved through education, training or experience, to perform assigned tasks taking into account the WHS obligations, hazards and risks associated with the work activities.<br><br>Procedures are developed for providing WHS training. <br><br>These procedures take into account:<br>The characteristics and composition of the workforce which impact on occupational health and safety management and Responsibilities, hazards and risks.<br><br>The organisation ensures that all personnel (including contractors and visitors) have undertaken training appropriate to the identified needs.<br><br>Training shall be carried out by persons with appropriate knowledge, skills and experience in WHS and training.<br>Note: Personnel should be taken to include employees, contractors, non-employees such as unpaid work-experience staff and visitors.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

9. Consultation

• 9.1 Are there documented procedures, agreed to by the employees, for employee involvement and consultation in WHS issues? <br><br>Are employee involvement and consultation arrangements documented and made available to interested parties?<br><br>Are employees:<br><br>Involved in the development of policies and procedures to manage risks?<br><br>Consulted where there are any changes that affect workplace health and safety?<br><br>Represented on health and safety matters?<br><br>Informed of who their employee WHS representative(s) is/are aware of whom their WHS representative and management representatives are?

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

10. Documentation

• 10.1 Has the site manager/ operator/ risk owner established, implemented and maintained information to:<br><br>Describe the core elements of the management system and their interactions;<br>Provide direction to related documentation.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

11. Documentation and Data Control

• 11.1 Has the site manager/ operator/ risk owner established, implemented and maintained procedures for controlling all relevant documents and data required by this standard to ensure that:<br><br>they can be readily located;<br>periodically reviewed;<br>current versions are accessible at all locations<br>obsolete documents and data are promptly removed; and<br>Archival documents and data are retained for legal or knowledge preservation.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

12. Hazard Identification, risk assessment and control of risks

• 12.1 The site manager/ operator/ risk owner has established, implemented and maintained documented procedures to ensure that the following are conducted:<br><br>a) hazard identification;<br>b) hazard/risk assessment;<br>c) control of hazards/risks; and then <br>d) evaluation of steps a – c.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

13. Hazard Identification

• 13.1 When identifying hazards, has the site manager/ operator/ risk owner has taken into account:<br><br>the situation or events or combination of circumstances that has the potential to give rise to injury or illness;<br>the nature of potential injury or illness relevant to the hazard;<br>past injuries, incidents and illnesses;<br>Further consideration has been given to:<br>work organisation;<br>work design;<br>work systems; <br>the purchase of goods and services;<br>hazard associated with contractual arrangements. <br>the inspection, maintenance, testing repair and replacement of plant and equipment.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

14. Risk Assessment

• 14.1 Has the site manager/ operator/ risk owner's hazards/ risks been assessed and have control priorities been assigned, based on the established level of risk.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

15. Control of risks

• 15.1 Have the hazards identified through the assessment process as requiring control, controlled through the hierarchy of controls – elimination being the first control of consideration?<br><br>Note. Elimination, Substitution, Engineering, Administration and PPE.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

16. Evaluation

• 16.1 Is there a process of evaluation of hazard/risk identification, assessment and control?

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

17. Emergency preparedness and response

• 17.1 Has the site manager/ operator/ risk owner identified potential emergency situations and developed implemented and practiced emergency preparedness and response procedures?

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

18 Monitoring and measurement

• 18.1 Has the site manager/ operator/ risk owner established, implemented and maintained documented procedures to monitor and measure on a regular basis the activities that may cause injury or illness, using the appropriate equipment for monitoring and measuring that is calibrated, maintained and stored appropriately:<br><br>Has equipment for monitoring and measuring health and safety risks been identified, calibrated, maintained and stored as necessary?<br><br>Have records of such monitoring and measuring procedures with regard to WHSMS established implemented and maintained procedures for measuring:<br>Performance effectiveness of relevant controls conformance with organisations targets and objectives; and<br>Compliance with relevant OHS legislation.

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

19. Health Surveillance

• 19.1 Has the site manager/ operator/ risk owner identified those situations where employee health surveillance should occur?<br><br>Is the health of employees exposed to specific hazards monitored, where required by legislation?

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

20. Incident investigation, corrective and preventative action

• 20.1 Has the site manager/ operator/ risk owner implemented and recorded any changes in the WHSMS procedures resulting from incident investigations and corrective and preventative actions for:<br><br>Responding to and taking action to minimise any harm caused from incidents; (PTSD)<br>Investigation and responding to system failures; and<br>Initiating and completing appropriate corrective and preventative action.<br><br>Has the organisation established a system of implementation and recording changes in WHSMS procedures resulting from incident investigations, preventative and corrective action?

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

21. Records and records management (Site Specific)

• 21.1 The site manager/ operator/ risk ownershall establish, implement and maintain procedures for the identification, maintenance and disposition of WHS records, as well as the results of audits and reviews.<br><br>WHS records shall be legible, identifiable and traceable to the activity, product or service involved. WHS records shall be stored and maintained in such a way that they are readily retrievable and protected against damage, deterioration or loss. Their retention times shall be established and recorded.<br><br>Records shall be maintained, as appropriate to the system and to the organization, to demonstrate conformance to the requirements of this Standard.<br>

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

22. WHSMS Audit (Site Specific)

• 22.1 Has the site manager/ operator/ risk owner established, implemented and maintained an audit program and procedures for periodic WHSMS Audits – and has the Audit been carried out by a competent person?<br><br>Determine whether the WHSMS:<br><br>Conforms to planned arrangements for WHS management including the requirements of this Standard;<br>has been properly implemented and maintained; and<br>is effective in meeting the organisation’s policy as well as objectives and targets for continual WHS improvement; and provide information on the results of audits to management, and employees

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

23. Management Review

• 23.1 Do the site manager/ operator/ risk owner perform management reviews of the OHSMS, to ensure its suitability, adequacy and effectiveness?<br><br>Does the management review process ensure that the necessary information is collected to allow management to carry out the above evaluation?

  Yes

  No

  N/A

• Corrective & Preventative Action (if applicable):

• Name of Auditor:

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