Rainbow Self Audit Report March 2017 v1.3

• Document No.

• Self Audit Report

• Franchise Code

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Employee Details

• Please confirm if all data in the 'Staff Details.xls' sent by Laura Shelton, is accurate.

  Yes

  No

• Please provide the correct details below

• Please confirm if the list of active Spectrum accounts, as sent by Laura Shelton, matches the Staff Details spreadsheet

  Yes

  No

• Please provide the correct details below

• Please confirm that all new starters since 1st January 2016 have had relevant PES checks carried out by the Franchisee.

  Yes

  No

• Please confirm that all staff have received induction training, as well as role specific training.

  Yes

  No

• Please confirm that all field staff who are responsible for carrying out self sampling, have a valid accreditation.

  Yes

  No

• Do all field-based staff have a valid ID Card with the most recent Rainbow logo?

  Yes

  No

• Corporate uniform been issued?

  Yes

  No

• PPE has been issued for all employees working either on site or in the unit and subsequent training has been given (field based staff only)

  Yes

  No

• As the Business Owner, please confirm you have completed the Asbestos Awareness (if not bSure accredited), Customer Service, DPA, Fraud, Health and Safety, TCF, and UK Financial Sanctions eLearning modules.

  Yes

  No

• Please confirm your Technicians have completed the Asbestos Awareness (if not bSure accredited) and Health and Safety eLearning modules.

  Yes

  No

• Please confirm your Administration Team have completed the Customer Service, DPA, Fraud, TCF, and UK Financial Sanctions eLearning modules.

  Yes

  No

Equipment

• All operational equipment used within the business is in line with Franchisors best practice, and has been recorded on Spectrum Enterprise

  Yes

  No

• All equipment used within the business is in good repair, and PAT tested.

  Yes

  No

• Please supply a photo of your PAT register. Alternatively please email this to hoadmin@rainbow-int.co.uk

  Media

Chemical products

• All products used within the business are in accordance with the Rainbow system, and fully approved by our suppliers<br>

  Yes

  No

• MSDS/COSHH information on all products is held both in the business and on individual vehicles

  Yes

  No

Vehicles

• Please supply details of all vehicles in the business, whether owned or leased

Vehicle

• Registration Number

• Manufacturer

• Model

• Date of first registration

  Date

• Is vehicle liveried to the new brand logo?

  Yes

  No

• Is vehicle adequately insured?

  Yes

  No

• Name of broker

• Name of insurance company

• Policy Number

• Policy Expiry Date

  Date

Health and Safety

• Do you have HSE Cover?

  HSE

  Employment Law

  Both

  None

• Choose Provider

  Alcumus Group/Safecontractor

  Moorepay/Northgate Arinso Employer Services

  Citation Ltd (previously Bibby Consulting)

  Avensure

  Other

• Name of Provider

• Date of contract

  Date

• Choose Period

  3 years

  5 years

  7 years

  Other

• Period

• Do you have an Employment Law Contract provider?

  Safecontractor

  Other

• Date of contract

  Date

• Chose Period

  Membership Only

  12 months

• Date of Health and Safety audit carried out by H&S and Employment Law provider

  Date

• Valid signed H&S policy, identifying the responsible person

  Media

• Last report sent to Rainbow

  Yes

  No

• Photo of the cover to your accident book

  Media

• Number of accidents (excluding RIDDOR incidents) during 2016

• Number of RIDDOR incidents during 2016

• Does the organisation providing you with Health and Safety support provide

  Competent advice (in general includes telephone / e-mail support & provision of documentation)

  Competent Person if so can you please provide the name and contact details

  None of the above

  Other

Accreditation / Licenses

• Data Protection

  Yes

  No

• Data Protection expiry date

  Date

• Photo of Data Protection policy

  Media

• CHAS

  Yes

  No

• CHAS Expiry

  Date

• Waste Disposal License

  Yes

  No

• Waste Disposal License expiry

  Date

• Photo of Waste Disposal license

  Media

• Safe Contractor

  Yes

  No

• Safe contractor expiry

  Date

• Photo of Safe Contractor policy

  Media

• BDMA

Accredited staff

• Name

• Job Title

• Accreditation level

  Select Technician Senior Technician Claims Practitioner Insurance Technician Consultant Restorer Specialist Restorer Specialist Affiliate Fellow

  • Technician
  • Senior Technician
  • Claims Practitioner
  • Insurance Technician
  • Consultant Restorer
  • Specialist Restorer
  • Specialist Affiliate
  • Fellow

• Issue Date

  Date

• Expiry Date

  Date

Insurance Cover

• We have adequate insurance in place in line with the Rainbow system (including damage to property being worked upon, goods in trust and asbestos cover).

  Yes

  No

• Name of Broker

• Name of Insurance Company

• Employers Liability Cover (£)

• Public/product liability cover (£)

• Expiry Date

  Date

IT Security

• We have adequate cover in place to meet our IT security requirements (malware, anti-virus etc).

  Yes

  No

• IT Security Package Name

• Version Year

Premises

• Please confirm the registered address of the company.
  Address

• Who are the Business premises are leased from?

• Duration of lease (YRS)

• Lease expiry date

  Date

• Do you have any other business interests outside of Rainbow International?

  Yes

  No

• Please explain

• Business premises are maintained to a high standard of cleanliness, and are adequately protected in terms of security.

  Yes

  No

• Premises have an alarm fitted

  Yes

  No

• Premises are covered by Red Care (or similar)

  Yes

  No

Personal Details

• Please supply your home address, which will be used for confidential information
  Address

• Please supply your private email address

Audit completion

• I confirm that all information provided in this audit is correct at the time of submission

  Sign

Additional Information

• Thank you for completing the audit. If you have any additional information to support this audit, please feel free to list below.