RDEEGMEINSTESDPRLEAPCOERT

• Monthly M&E Demised Services Review

• Debenhams contract

• Prepared by Michael Simister

Monthly meeting

• Has the monthly meeting taken place with Debenhams?

  Yes

  No

• The meeting has not been held this month due to

• Date of meeting

  Date

Actions

• Have the agreed actions from the last monthly meeting been completed within the set timeframes?

  Yes

  No

• Action list

  Media

Monthly invoices

• Have the monthly invoices been issued

  Yes

  No

• The delay in issuing this months invoice is due to

Outstanding invoices

• Any outstanding invoice payments with this contract?

  No

  Yes
Outstanding Invoice Detail

• Invoice number

• Invoice detail

• Invoice value

Contract variations

• Contact variations raised against this contract during this month?

  N/A

  Yes
Contract Variation Detail

• Contract variation number

• Contract variation detail

• Contract variation value

Quotes

• Quotes requested

  N/A

  Yes
Details regarding quote request

• Quote for:-

• Current status of requested quote

  Additional detail requested from the occupier regarding their request

  Quote sent to service partner to cost

  Quote sent to specialist contractor cost

  Final cost proposal being put together

  Quote with Occupier for their agreement

Planned preventative maintenance (PPM's)

• Have all PPM tasks been carried out in accordance with the demised contract agreement?

  Yes

  No
Details Of Outstanding PPM Task

• Details of outstanding PPM task and reason for non-completion

• Date PPM task has been rescheduled

  Date

• Have any issues been identified that require further action and could not be addressed?

  No

  Yes

• Details of issue

• Action required?

  Quote to be provided

  Quote provided - see Financial Section

  To be scheduled

• Details of when the additional works will be scheduled in

Statutory compliance

• Have any statutory compliance items been carried out

  N/A

  Yes
Copy of Service sheet

• Service sheet

  Media

• Statutory compliance item

  Select Electrical distribution boards UPS Water sample testing PAT testing Fire suppression systems testing Emergency lighting testing

  • Electrical distribution boards
  • UPS
  • Water sample testing
  • PAT testing
  • Fire suppression systems testing
  • Emergency lighting testing
Works Arising From The Service Visit

• Details of Works arising

• Are these works complete?

  Yes

  No

  N/A

• Have any issues been identified that require further action and could not be addressed?

  No

  Yes

• Details of issue found

• Action required?

  Quote to be provided

  Quote provided - see Financial Section

  To be scheduled

• Details of when the additional works will be scheduled in

ASSET MANAGEMENT

• Have there been any additions to the demised contract asset list

  N/A

  Yes

• Has this been agreed with the occupier?

  Yes

  No

• Asset

• Frequency of service visit

• Are there additional costs associated with including these assets, or increasing the frequencies?

  No

  Yes

• Costs

• Asset

• Recommended frequency of service visit

• See quote section

REACTIVE ITEMS SUMMARY

• Total number of reactive hours used this month

• Total number of reactive hours remaining this month

• Has the no. of hours allocated for reactive items been exceeded this month?

  No

  Yes

• How many hours over?

• Details of tasks carried out

• Approved by

  RPM

  Debenhams

OUTSTANDING ITEMS

• Are there any outstanding issues from the previous months report to be reported

  N/A

  Yes
Outstanding Issue

• Details of outstanding issue for discussion

• Additional comments

CRITICAL SPARES

• Have any critical spares been identified?

  No

  Yes

• Details of critical spares