Recruitment & Selection Audit Report - Laguna

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Add media

  Media

SOURCING

MRF Management

• If client using the FIG MRF, Is the logo of the client indicated in the form?

  Yes

  No

  N/A

• Are the clients using their own MRF in requesting manpower they needed?

  Yes

  No

  N/A

• Is there a separate folder of MRF for each client?

  Yes

  No

  N/A

• Is there a requisition date indicated?

  Yes

  No

  N/A

• Is there a job order number indicated?

  Yes

  No

  N/A

• Is the position/job title stated & clearly mentioned?

  Yes

  No

  N/A

• Is the requisitioning company written clearly?

  Yes

  No

  N/A

• Are required number of employees written accurately?

  Yes

  No

  N/A

• Is there requisitioning department mentioned?

  Yes

  No

  N/A

• Is the date needed accurately indicated in the form?

  Yes

  No

  N/A

• Is there age requirement stated in the MRF?

  Yes

  No

  N/A

• Is there gender/sex requirement stated in the MRF?

  Yes

  No

  N/A

• Is there body built preference stated in the MRF?

  Yes

  No

  N/A

• Is there civil status requirement stated in the MRF?

  Yes

  No

  N/A

• Is there any language spoken preference stated in the MRF?

  Yes

  No

  N/A

• Is there an educational attainment requirement written in the MRF?

  Yes

  No

  N/A

• Are work experience stated also in the MRF?

  Yes

  No

  N/A

• Is the length of working experience is indicated in the MRF?

  Yes

  No

  N/A

• Is there training/s attended mentioned in the MRF?

  Yes

  No

  N/A

• Are the skills stated & clearly written in the MRF?

  Yes

  No

  N/A

• Is the brief job description needed was clearly written?

  Yes

  No

  N/A

• Is there a signature and date from the requesting client/department?

  Yes

  No

  N/A

• Is there a signature and date received by the FIG-RPMSC personel?

  Yes

  No

  N/A

• Are the client/department indicate special preferences by checking the box of the attributes that they want to have by the applicants?

  Yes

  No

  N/A

• Findings

• Recommendation

External Sourcing

• Is there a coordination between FIG and PESO offices in conducting the LRA?

  Yes

  No

  N/A

• Is there a letter of intent to be submitted to PESO offices for requesting LRA schedule?

  Yes

  No

  N/A

• Is the Company Profile require to submitted to PESO Offices?

  Yes

  No

  N/A

• Is the letter of Intent submitted to the different barangay, nearby towns and provinces to request a schedule for LRA or Job Fair?

  Yes

  No

  N/A

• Does the external sourcing follow up day by day progress of the set LRA if additional Job Advetisement is needed?

  Yes

  No

  N/A

• Are the list of graduates sourced and gathered from different schools and training center with their contact details?

  Yes

  No

  N/A

• Is the Manpower Report submitted to PESO Offices monthly for them to monitor the progress of the manpower that they supply?

  Yes

  No

  N/A

• Are the advertising materials such as tarpaulin, flyers and poster are available in conducting the LRA?

  Yes

  No

  N/A

• Is the list of prospective candidates from the recruitment activity sent to Leads Generation to be line up in the potential candidates?

  Yes

  No

  N/A

• Are the flyers, posters, tarpaulin posting to all govenrment agencies such as SSS, NBI, PagIbig and Philhealth?

  Yes

  No

  N/A

• Is there a list or summary of applicants from LRA to be submitted to sourcing supervisor?

  Yes

  No

  N/A

• Findings

• Recommendation

Tarpaulin/ Poster

• Are the tarpaulin & posters has a updated FIG Logo?

  Yes

  No

  N/A

• Are the address & email address of FIG-RPMSC stated correctly in the tarpaulin/posters?

  Yes

  No

  N/A

• Are the FIG contact numbers correct and clearly stated?

  Yes

  No

  N/A

• Is the Tarpaulin and poster is updated?

  Yes

  No

  N/A

• Are the number of job vacancies clearly stated?

  Yes

  No

  N/A

• Are the specific area of asssignment define clearly?

  Yes

  No

  N/A

• Are the closing dates updated and clearly indicated in the tarpaulin?

  Yes

  No

  N/A

• Are the qualifications completely and clearly indicated in the tarpaulin?

  Yes

  No

  N/A

• Are the required position clearly stated? <br>

  Yes

  No

  N/A

• Findings

• Recommendation

Appointment Slip

• Is the appointment slip given to the qualified applicant for recruitment process? Confirmation or receiving copy?

  Yes

  No

  N/A

• Are the list of requirements indicated in the appointment slip?

  Yes

  No

  N/A

• Is the date clearly indicated in the appointment slip?

  Yes

  No

  N/A

• Is the purpose stated in the appointment slip?

  Yes

  No

  N/A

• Is the source stated in the appointment slip?

  Yes

  No

  N/A

• Is the appointment slip noted and signed by Sourcing Specialist?

  Yes

  No

  N/A

• Is the list of applicant's requirement issue to the qualified applicant for the initial requirements need to bring?

  Yes

  No

  N/A

• Findings

• Recommendation

Applicant's Document Review

• Is the FIG standard application form filled up by applicant based on the instruction to know if the applicant is suitable for the position?

  Yes

  No

  N/A

• Is there a separate box for "Q" stands for Qualified and "NQ" stands for Not Qualified?

  Yes

  No

  N/A

• Is the qualified aplicant stamp for "Q" and kept in the "Q"box?

  Yes

  No

  N/A

• Is the qualified aplicant stamp for "NQ" and kept in the "NQ"box?

  Yes

  No

  N/A

• Is the resume of Not Qualified with the position he/she applying returned?

  Yes

  No

  N/A

• Is the application form stamp "NQI" stands Not Qualified Due to IQ Level if the applicant fails on the IQ Test?

  Yes

  No

  N/A

• Are the Standard Application form, Resume and Test Results of not qualified applicants kept on the NQI box?

  Yes

  No

  N/A

• Findings

• Recommendation

Flyers

• Are the flyers distribute to all applicants to help to look for more applicant?

  Yes

  No

  N/A

• Is the layout aimed at the target audience?

  Yes

  No

  N/A

• Is the font and font size easy to read?

  Yes

  No

  N/A

• Have important statements been particularly highlighted?

  Yes

  No

  N/A

• Are the email addresses for submission of resumes correctly indicated to flyers?

  Yes

  No

  N/A

• Are the number of vacancies clearly indicated in the flyers?

  Yes

  No

  N/A

• Are the specific area of asssignment clearly indicated in the flyers?

  Yes

  No

  N/A

• Are the closing dates updated and clearly indicated in the flyers?

  Yes

  No

  N/A

• Are the qualifications completely and clearly indicated in the flyers?

  Yes

  No

  N/A

• Are the contact numbers correctly indicated in the flyers?

  Yes

  No

  N/A

• Findings

• Recommendation

TESTING

Attendance Sheet

• Is there an updated FIG Logo print in the Attendance Sheet?

  Yes

  No

  N/A

• Is there an attendance sheet providing the personal information of the applicants?

  Yes

  No

  N/A

• Are the applicants write their name, age, address and contact in the attendance sheet?

  Yes

  No

  N/A

• Is there a colunm for signature of the apllicants?

  Yes

  No

  N/A

• Is the attendance sheet compiled daily?

  Yes

  No

  N/A

• Findings

• Recommendation

Screening of Applicant

• Is the applicant screening the Ishihara Test if he/she is color blind or not?

  Yes

  No

  N/A

• Is the applicant weighing the weight if he/she is underweight or overweight?

  Yes

  No

  N/A

• Is the applicant testing the eye vision using the snellen chart if he/she has a 20/20 vision or not?

  Yes

  No

  N/A

• Is the applicant measuring the height if he/she is under height or not?

  Yes

  No

  N/A

• Findings

• Recommendation

Testing Materials

• Are the Sets of Exam Available?

  Yes

  No

  N/A

• Is the white board clean?

  Yes

  No

  N/A

• Is the white board maker not empty and available?

  Yes

  No

  N/A

• Is the eraser for white board available?

  Yes

  No

  N/A

• Is the Timer availbale?

  Yes

  No

  N/A

• Is the scoring key template available?

  Yes

  No

  N/A

• Is the red ballpen available always in checking the test papers?

  Yes

  No

  N/A

• Are the minimum of 200 sets of each test prepare and available?

  Yes

  No

  N/A

MD5 Mental Ability Test

• Is the MD5 Mental Ability example written in the white board and presented to the applicants?

  Yes

  No

  N/A

• Is the MD5 Mental Ability Test explain well to the applicant and remind the alloted time for 10 minutes only?

  Yes

  No

  N/A

• Are all personal information stated in the MD5 accurately filled-up by the examinees?

  Yes

  No

  N/A

• Does the examinees fill in clearly his/her name?

  Yes

  No

  N/A

• Does the examinees fill in the current date?

  Yes

  No

  N/A

• Does the examinees fill in his/her age?

  Yes

  No

  N/A

• Does the examinees fill in the position they are applying for in the right part of the test paper?

  Yes

  No

  N/A

• Does the examinees know the passing score for 2 yrs graduate is 14 pts?

  Yes

  No

  N/A

• Does the examinees know the passing score for 4 yrs graduate is 25 pts?

  Yes

  No

  N/A

• Is the 10 minutes allotted time in administering the MD5 strictly followed?

  Yes

  No

  N/A

• Is the MD5 mental ability test checked the percentile score based on the scoring key provided by FIG?

  Yes

  No

  N/A

Applicant Risk Profiler

• Is the applicant risk profiler explain as qualifying/eliminating exam?

  Yes

  No

  N/A

• Is the applicant risk profiler explain well to the applicant and remind the alloted time for 30 minutes only?

  Yes

  No

  N/A

• Is it expalin that the 4 variables measured in ARP are intergrity, illegal drug used, policy compliance, and aggression?

  Yes

  No

  N/A

• Is the ARP scored accurate based on the scoring template key and assessed before proceeding to the next test?

  Yes

  No

  N/A

• Is the ARP result was used to eliminate the applicant?

  Yes

  No

  N/A

Verbal Comprehension

• Is the verbal comprehension explain clearly and fully understand by the examinee before the time started?

  Yes

  No

  N/A

• Is the 5 minutes allotted time in administering the Verbal comprehension is strictly followed?

  Yes

  No

  N/A

Numerical Ability

• Is the numerical ability explain clearly, write the example to white board and fully understand by the examinee before the time started?

  Yes

  No

  N/A

• Is the numerical ability is administered with allotted time;divided by 3 (Part I-2 minutes, Part II-4 minutes, Part III-4 minutes?

  Yes

  No

  N/A

Visual Speed & Accuracy

• Is the visual speed & accurary explain clearly, write the example to white board and fully understand by the examinee before the time started?

  Yes

  No

  N/A

• Is the 5 minutes allotted time in administering the Visual Speed and Accuracy is strictly followed?

  Yes

  No

  N/A

Numerical Reasoning

• Is the numerical reasoning explain clearly, write the example to whiteboard and fully understand by the examinee before the time started?

  Yes

  No

  N/A

• Is the 5 minutes allotted time in administering the Numerical Reasoning is strictly followed?

  Yes

  No

  N/A

Verbal Reasoning

• Is the verbal reasoning explain clearly, write the example to whiteboard and fully understand by the examinee before the time started?

  Yes

  No

  N/A

• Is the 5 minutes allotted time in administering the Verbal reasoning is strictly followed?

  Yes

  No

  N/A

Word Fluency

• Is the word fluency explain clearly and fully understand by the examinee before the time started?

  Yes

  No

  N/A

• Is the 5 minutes allotted time in administering the Word Fluency is strictly followed?

  Yes

  No

  N/A

Bar-On EQ-i:S Exam

• Is the Instruction of the bar-On EQ-i:S Exam explain clearly and fully understand by the examinee before the examination started?

  Yes

  No

  N/A

• Is the baron EQ-i:s is given without a time limit?

  Yes

  No

  N/A

Checking of Test Papers

• Is the checking of test papers 100% accurate based on the answer sheet or scoring sheet provided by FIG-RPMSC?

  Yes

  No

  N/A

Test Profile

• Is the test profile 100% accurate based on the percentile provided by FIG-RPMSC?

  Yes

  No

  N/A

• Is it indicated in the test profile the complete name of the applicant?

  Yes

  No

  N/A

• Is it indicated in the test profile the position the applicant's is applying for?

  Yes

  No

  N/A

• Is the test description is indicated in the test profile?

  Yes

  No

  N/A

• Is the percentile indicated in the test profile?

  Yes

  No

  N/A

• Is the classification indicated in the test profile?

  Yes

  No

  N/A

• Is the MD5 result is indicated in the test profile?

  Yes

  No

  N/A

• Is the ARP result is indicated in the test profile?

  Yes

  No

  N/A

• Is the Employee Aptitude test result is indicated in the test profile?

  Yes

  No

  N/A

IN-DEPTH INTERVIEW

Interview Guide

• Is the Interview Guide Form is attached with the other requirements and available during the interview session?

  Yes

  No

  N/A

• Is the Interview Guide has a complete & clear written full name of the applicant?

  Yes

  No

  N/A

• Is the date completely and clearly written?

  Yes

  No

  N/A

• Is the position applied for is written completely & clearly?

  Yes

  No

  N/A

• Is the date of birth stated completely & clearly?

  Yes

  No

  N/A

• Is the age of the applicant written completely & clearly?

  Yes

  No

  N/A

• Is the expected salary stated by the applicant?

  Yes

  No

  N/A

• Is the educational attainment of the applicant clearly stated?

  Yes

  No

  N/A

• Is the civil status of the applicant clearly stated?

  Yes

  No

  N/A

• Is the gender of the applicant clearly stated?

  Yes

  No

  N/A

• Is the skills of the applicant stated in the interview guide?

  Yes

  No

  N/A

• Is the interest of the applicant stated in the interview guide?

  Yes

  No

  N/A

• Is the impression statement is encircled/rated by the interviewer?

  Yes

  No

  N/A

• Is the additional comments is filled up by the interviewer?

  Yes

  No

  N/A

• Is the Recommendation Checklist is filled up by the interviewer?

  Yes

  No

  N/A

• Is the name and signature of the interviewer is indicated in the interview guide form?

  Yes

  No

  N/A

Employment Data Sheet

• Is there an updated FIG Logo print in the Employment Date Sheet Form?

  Yes

  No

  N/A

• Is the Interview highlight form received by the interviewer together with other attachments and available during the interview session?

  Yes

  No

  N/A

• Is the First Name, Middle Name, Surname & nickname written clearly?

  Yes

  No

  N/A

• Is the Age, Birthday, Birthplace & Birthmarks written clearly?

  Yes

  No

  N/A

• Is the current address, permanent address, provincial address written clearly?

  Yes

  No

  N/A

• Are the contact Nos. written clearly?

  Yes

  No

  N/A

• Are the govenrment ID Nos. such as SSS, TIN, PHIC, HDMF & driver's license defined correctly?

  Yes

  No

  N/A

• Are the father's full name, mother's full name, no. of family members & position in the family written clearly?

  Yes

  No

  N/A

• Are the father's birthplace/Age, mother's birthplace/Age, occupation and contact nos. written clearly?

  Yes

  No

  N/A

• Are the spouse's name, occupation, Age & naionality stated clearly?

  Yes

  No

  N/A

• Is the family positioning starts from the eldest down to the youngest?

  Yes

  No

  N/A

• Is the Educational Background completely stated the degree earned, school name, address, year graduated (if college/undergraduate)?

  Yes

  No

  N/A

• Is the employment background defined clearly the previous employer, type of business, contact nos., position, employment status, length of service & reason for leaving?

  Yes

  No

  N/A

• Is there any trainings/Seminars attended if where, when & reason for attending?

  Yes

  No

  N/A

• Is the Signature over printed name signed by the applicant?

  Yes

  No

  N/A

Test Profile

• Is there an updated FIG Logo print in the Test Profile?

  Yes

  No

  N/A

• Is the Test Profile is received by the interviewer together with other attachments and available during the interview session?

  Yes

  No

  N/A

• Is the full name of applicant correctly indicated in the test profile?

  Yes

  No

  N/A

• Is the position applied for indicated in the test profile?

  Yes

  No

  N/A

• Is the IQ test (MD5) stated the test description, score & classification if Superior, High, Above Average, High Average, Average, Low average, Below Average & Low?

  Yes

  No

  N/A

• Is the Aptitude Test stated the test description, score & classification if Superior, High, Above Average, High Average, Average, Low average, Below Average & Low?

  Yes

  No

  N/A

• Is the Personality Test stated the Applicant Risk Profiler whether is High Risk, Moderate Risk, Low/Moderate Risk & Low Risk?

  Yes

  No

  N/A

• Is the total score appeared in the test profile?

  Yes

  No

  N/A

Draw a Person

• Is the draw a person form is received by the interviewer together with other attachments and available during the interview session?

  Yes

  No

  N/A

• Is the draw a person is completely draw from head to toe and not in stick / cartoon/ anime character form?

  Yes

  No

  N/A

• Are the name and age indicated in a draw a person test?

  Yes

  No

  N/A

Essay

• Is the essay form is received by the interviewer together with other attachments and available during the interview session?

  Yes

  No

  N/A

• Is the Essay is in english and cursive handwritten form ?

  Yes

  No

  N/A

Verifying Resume

• Is the resume's information veriied by the interviewer?

  Yes

  No

  N/A

• Is the complete name of the applicant validated by the interviewer?

  Yes

  No

  N/A

• Is the Permanent address of the applicant is verified; asked if own, rented (asked renting fee per month)?

  Yes

  No

  N/A

• Is the personal mobile number verified and updated by the interviewer?

  Yes

  No

  N/A

• Is the civil status of applicants asking if he/she has a live-in partner or child?

  Yes

  No

  N/A

• Is the Family position asking by the interviewer and list the other siblings name, age, work/if studying ?

  Yes

  No

  N/A

• Are the parents name and occupation asking if the parents are still alive and working?

  Yes

  No

  N/A

• Is the medical history asking if the family line has a history of illness such as asthma, diabetes, tuberculosis etc?

  Yes

  No

  N/A

• Is the Vision (eye status) asking if the applicant's eyes are still 20/20?

  Yes

  No

  N/A

• Is the applicants asking if there is a boddy tattoo or peircing?

  Yes

  No

  N/A

• Is the applicant asking if he/she taking alcoholic beverages?

  Yes

  No

  N/A

• Is the applicant asking if he/she smoking (how many sticks) per day?

  Yes

  No

  N/A

• Is the previous job experience is verify by the interviewer, duties and responsibilities, if hired directly or not, salary, the length of work in the previous job, reason for resigning and if there is COE or not?

  Yes

  No

  N/A

• Are the strengths and weaknesses stated by the applicants are being noted on his/ her resume?

  Yes

  No

  N/A

• Findings

• Recommendation

• Add signature

  Sign