Title Page
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Conducted on
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Prepared by
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Location
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The view our Loss Prevention Standard that supports this checklist, please view the following link: https://connect.avivab2b.co.uk/documents/view/aviva_returning_to_work_in_an_office_environment_during_covid-19_lps.pdf
Planning
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1. Have you carried out and recorded a risk assessment for COVID-19?
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2. From this risk assessment have you produced a safe system of work/safe working procedures?
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3. Have you communicated this safe system of work/safe working procedures to your employees?<br><br>Have you kept written records so that you can prove you have communicated this to all employees?
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4. Have you displayed a Staying COVID-19 Secure notice within the workplace?
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5. Do you have an up to date plan in case of a COVID outbreak?
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6. Have you considered any new or altered security risks?
Who Should Return to Work
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7. Have you assessed all job roles to establish if employees can work from home rather than coming into the office?<br><br>If employees need to come into the office, have you:<br>• Established if any of them are clinically extremely vulnerable?<br>• Established if any of them are clinically vulnerable?<br>• Determined if any of them live with someone who would be classed as clinically extremely vulnerable or clinically vulnerable?<br>• Considered higher risk groups?<br>• Communicated with them to establish if there are any other factors that may prevent someone returning to work in the office?
Social Distancing
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8. Have you made sure social distancing can be maintained at all times?<br><br>If social distancing cannot be maintained have you taken mitigating action?
Managing Customers, Visitors and Contractors
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9. Have you put steps in place to minimise the number of unnecessary visits to your offices?
Cleaning the Workplace
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10. Have you implemented an additional cleaning regime for your office?<br><br>Have you provided additional hand sanitiser around the workplace?<br><br>Are there adequate waste disposal arrangements?
PPE and Face Coverings
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11. Have you risk assessed the activities to determine if PPE is required?<br><br>If PPE is required have you ensured employees have received training on how to use this and how to maintain the correct fit?
Workforce Management
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12. Have you fixed teams or shift groups to reduce contact?<br><br>Do you keep temporary records of shift patterns for 21-days?
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13. Have you identified areas where people directly pass things to each other, e.g. office supplies, and introduced drop-off points or transfer zones?
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14. Have you implemented procedures to manage employees that may have to work away from their normal workplace including the use of Company Vehicles?
Communicating and Training
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15. Do you have procedures in place to communicate with all employees during the COVID-19 pandemic and keep them up to date regarding any changes?
Completion
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Additional Comments
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Completed by (Name and Signature)
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Please Note:
This document contains general information and guidance only and may be superseded and/or subject to amendment without further notice. Aviva has no liability to any third parties arising our of ARMS' communications whatsoever (including Loss Prevention Standards), and nor shall any third party rely on them. Other than liability which cannot be excluded by law, Aviva shall not be liable to any person for any indirect, special, consequential or other losses or damages of whatsoever kind arising out of access to, or use of, or reliance on anything contained in ARMS' communications. The document may not cover every risk, exposure or hazard that may arise and Aviva recommends that you obtain specific advice relevant to the circumstances.
