RM and PM Check List

Be sure to check all physical equipment. If at any time any equipment fails the inspection, create a ticket in the correct ticketing system and enter the ticket number and any other information in the text box that appears with any no answer. Please feel free to include a photo if needed. List equipment as failed even if you have time to make repairs before leaving the rooms. Also notify the designated person with this information for tracking of the tickets.

If equipped with a room scheduler
- Is the date and time correct?
- Does it show the correct schedule for the room?
- Does it switch between dates and times?
- Can you book meetings at the panel, if it is programmed to allow?
- Do the LED indicators change color correctly?

If equipped with wall mounted light switches
- Does it turn the lights on and off?
- Does it dim the lights, if equipped?

If equipped with shades
- Do they operate smoothly?
- Do they operate without excessive noise?
- Does the wall switch operate them correctly?
- Does the touch panel operate them correctly?

If equipped with a docking station
- Can you route the laptop to all displays?
- Does the audio follow the image, if it is designed to do so?
- Are you able to blank the display the audio is routed to and have the audio mute, if it is designed to do so?
- Are you able to connect to the network through the dock?
- Is the Snake Skin in good repair?

If equipped with laptop cables
- Are you able to route correctly with good audio?
- Is video displaying only on the correct cable?
- Do the cables appear to be in good physical shape?
- Are you able to connect to the network with the Ethernet cable?
- Are the red and blue labels attached, if the room has HDMI and VGA cables? If not please apply new labels.
- Is the Snake Skin in good repair?

If equipped with ClickShare
- With no button active and ClickShare selected on the touch panel do you get the correct instruction splash screen?
- Do all the buttons connect to the base unit?
- Is the picture quality good, no pixilation, color is not off?
- Is the audio quality good with no background static?

If equipped with BluRay
- Does the player respond to all controls on the touch panel?
- Does the player respond to the remote control?
- Is the picture quality good, no pixilation, color is not off?
- Is the audio quality good?

If equipped with Apple TV
- Are you able to see the room in the Apple TV list?
- Are you able to connect to the Apple TV?
- Is the image quality good, no pixilation, color is not off?
- Is the audio quality good?

If equipped with IPTV
- Does the IPTV switch stations, if not locked?
- Is the image quality good, no pixilation, color is not off?
- Is the audio quality good?

If equipped with a PPI Board
- Is the PPI stylus synced to the board?
- Are you able to use the stylus?
- Are you able to use finger touch correctly?
* Be sure that you have started the PPI Control Service *
** All image questions will be covered in the display section **

If equipped with one or more High-End PC
- Are you able to log into the PC?
- Is the video resolution correct?
- Is the image quality good, no pixilation, color is not off?
- Is the audio quality good?
- If there are USB devices, such as keyboard or mouse, are they working correctly?

If equipped with Microphones, check each one
- Is the signal working?
- Is the sound quality good, no static?
- Does the volume level seem equal for each mic?

If equipped with one or more cameras
- Does the camera respond to controls?
- is the picture quality good, no pixilation, color is not off?

If equipped with Audio Conferencing, Integrated and Table Top
- Does the phone dial out?
- Can you dial in?
- Can you place a Lync/Skype call?
- Can you place an ATT call?
- Do the mics work with the system?
- Is the sound quality good?
- Is the phone number there?

If equipped with Integrated Video Conferencing
- Is the directory page loaded correctly on the touch panel?
- Are you able to dial using the directory page?
- Can you dial a Lync/Skype call while in a video call?
- Can you dial an ATT call while in a video call?
- Does manual dialing work correctly?
- Does content sharing work?
- Does the call control page work correctly?
- Does the camera work correctly with the system?
- Do the mics work correctly with the system?

If equipped with a Windowing Processor
- Does each layout work correctly?
- Can you route sources to each window in working layouts?

If equipped with displays
- Is the image quality good?
- There should be no stuck or dead pixels.
- Is the color good?
- Do the displays appear to be in good physical condition?

If equipped with projectors
- Do the projectors respond to the touch panel controls?
- Do the projectors respond to the remote control?

Are the lamps at EOL (1200 hours)? If so replace the lamps following established process.

Please follow the color balance document in the Knowledge base on how to color balance these projectors.

If equipped with a touch panel
- Do all the buttons function correctly?
- Are you able to route through the touch panel?
- Are you able to control volume levels for each source?
- Are you able to access the tech controls?
- Does the lighting control work?
- Does the shade control work?
- Can you reach the help desk and is the sound quality good on both sides?
- Can you operate the integrated phone and/or video conference systems, if equipped?
- Is the Snake Skin In good repair?

If this is a Viz room
- Back up all configuration files.
- Spyder config file
- Warp files for projectors or projector cubes
-Meeting canvas config files (create a zip of the c:\programdata\mechdyne\meeting canvas)
- Projector settings files
- DSP configuration file
- NVIDIA configuration script
- Store these config files in their organized locations on the tech team laptop, service laptops, and on our SharePoint Viz Room Folder.

Remember to clean all screens, close all compartment doors, return all chairs, and leave the room in a clean, neat state.