Organisation of safety and management of premises

Management of Safety

  • Is there a management committee or named person appointed responsible for the safe management of the premises?

  • How often do they report to the relevant trustees / executive committee

  • How are the trustees on the executive committee aware of their responsibilities for the management of the premises?

Risk Assessment

  • Does the site have a Site Risk Assessment?

  • Are the current premises Risk Assessments suitable and sufficient?

  • Are these shared with team members and site users? (Please add to the notes how this is achieved)

  • Are the Risk Assessments reviewed at least annually? (Please add to the notes the date of the site risk assessment)

  • Are there suitable and sufficient Method Statements / Operating Procedures / Safe Systems of Work for the tasks being carried out?

  • Are all completed Risk Assessments, Method Statements, Operating Procedures or Safe Systems of Work need to be easily accessible to staff and is compliance monitored?

  • Is appropriate signage and other controls in place as identified through risk assessments?

  • Have assessments been made of the site for those with additional needs?

  • Add information on what assessments have been taken and what reasonable adjustments have been made

  • Are door closers used to control the speed / weight of closing?

  • Are door finger guards used to protect hands from the hinged gap?

  • Does the site have a Health, Safety & Safeguarding Noticeboard? (If yes does it display the following)

  • Safeguarding info (Yellow card)

  • Alcohol & Drug guidance (Green card)

  • Safety info (Purple Card)

  • Gas Safety guidance

  • Carbon Monoxide Info

  • Fire Evac procedures

  • Good Hygiene

  • Food Hygiene

  • Other

  • What guidance is given to Volunteers on Lone Scouting

Maintenance & Buildings

  • Is a Fire Risk Assessment in place?

  • When was it last reviewed?

  • Who carried it out?

  • Has it been shared with the trustees?

  • Is it sufficent?

  • Are there any outstanding actions from the Fire Risk Assessment?

  • Are smoke detectors and Carbon Monoxide monitors in good working order and a testing regime in place?

  • What is the testing regime?

  • Are the Fire Extinguishers in good working order?

  • Is there a testing program in place for the Fire Extinguishers

  • Are the extinguishers appropriately fixed and have correct signage?

  • Is there Safe Access and Egress?

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