Headline assessment

  • Is there a pre-existing risk assessment for the site available for inspection?

  • Is a site plan available with all Services marked?

  • Is there a record held of accidents, incidents & near misses for the site?

  • Is the site likely to have Asbestos containing materials?

  • Has an asbestos survey been undertaken?

  • Is the survey current?

  • In the notes please provide more details as to why one has not been completed

  • In the notes please detail why it is believed there are no ACM's onsite and where appropriate upload evidence

  • Is there a Fire Risk Assessment available?

  • Is the FRA current?

  • Please raise an action for the FRA to be updated ASAP and in the notes provide details of when the last FRA was completed

  • Raise an action for a FRA to be completed ASAP

  • Is there Mains Gas onsite?

  • Where is the main gas inlet

  • Is the Gas Shut off value easy accessible and clearly marked?

  • Is there an current Gas Safety Certificate?

  • Is there any Carbon Monoxide monitoring

  • Is there Electricity onsite?

  • Where is the electrical intake?

  • Where is the fuse board?

  • Is the fuse board secure?

  • Has a Fixed Electrical Inspection been carried out in the last 5yrs?

  • Is there Water onsite?

  • Where is the Water Intake?

  • Where is the isolation value inside the building

  • Is the valve easy to access?

  • Is the valve free turning?

  • Is there a legionella risk assessment?

  • Is the risk assessment current?

  • Are there any COSHH Substances onsite?

  • Where all COSHH substances controlled by a COSHH assessment

  • Where all COSHH substances stored in an appropriate manner?

  • Are Material Data Safety Sheets available?

  • Is there a program of site inspections to identify issues?

  • Is there evidence to support the site inspection program?

  • Are the documented procedures for the management of Foreseeable emergencies?

  • Please raise an action for a program of site inspections to be set up

H&S Law

  • Does the controlled of the site have a H&S policy?

  • Is there a H&S Law poster displayed?

  • Is there a site H&S board?

  • Are the relevant insurance policies displayed?

  • Is there a poster which details who to contact for First Aid?

Internal Hazards

Internal

  • Is the lighting sufficient internally throughout the site?

  • Is there a program of inspection to check emergency lighting?

  • All internal surfaces are in good condition

  • All ramps are of a safe gradient and have sufficient friction

  • Are all stairwells in good condition, with sufficient handrails

  • Are door closers used to control the speed / weight of door opening and closing?

  • Are finger guards in place to prevent finger traps on doors?

  • Are there any DSE users onsite

  • Have DSE assessments been completed for all eligible persons?

Fire Risk Monitoring

  • This section covers key aspects for Fire Safety, but does not replace the need for a detailed Fire Risk Assessment to be undertaken by a competent Fire Risk Assessor.

  • Is the Responsible person clearly identified?

  • Fire Extinguishers are present and within service date?

  • Fire Extinghishers are not blocked

  • The assembly point is clearly signed

  • All Evacuation routes lead to a place of ultimate safety

  • Fire Exits are freely accessible

  • Flammable / Combustible materials are stored correctly with an inventory available

  • Information is easily accessible to the Fire Brigade

Electrical Hazards

  • Extensions cords are not used as permanent wiring

  • Plugs are in good condition

  • Sockets are in good condition

  • Electrical safety inspections are carried out?

Commercial Kitchens

  • Is there a commercial kitchen onsite?

  • Is "Better food Better Business" available?

  • Is the "Better food Better Business" diary in use?

  • Are daily temperature checks being carried out?

Hygiene of Food Room and Equipment

  • Are food rooms and equipment in good condition and well maintained?

  • Are food rooms clean and tidy and do staff clean as they go including difficult areas?

  • Is equipment easy to clean and kept in a clean condition?

  • Are all food and hand contact surfaces e.g. work surfaces, fridge handles, probe thermometers, in good condition and cleaned?

  • Is probe thermometer disinfected regularly?

  • Are suitable approved cleaning chemicals available and stored correctly and are proper cleaning methods used?

Food storage

  • Are deliveries appropriately stored immediately?

  • Is ready-to-eat food stored above/separate from raw food in the fridges and freezers?

  • Is food in fridges/freezers covered?

  • Is high risk food check for date & stock rotated (FIFO)?

  • Are high risk foods date coded?

  • Are dried goods stored correctly e.g. in a suitable room, off the floor, in covered containers?

  • Is outer packaging removed from ready-to-eat food before being placed into a clean area?

  • Are freezers working properly?

  • Are fridges and freezers defrosted regularly?

Food handling practices

  • Do staff's wash hands frequently while handling ready to eat food?

  • Are ready-to-eat foods prepared in separate clean areas?

  • Are separate utensils and equipment used for ready-to-eat foods ?

  • Is wrapping and packaging used for ready-to-eat food kept in the clean area?

  • Do separate staff handle ready-to-eat food or are controls being followed to ensure staff change clothing and wash hands before handling ready-to-eat food?

  • Is separate ***complex equipment provided for ready-to-eat food and is it located in the clean area?

  • Are staff handling food as little as possible? (e.g. using tongs)

  • If colour coded equipment is provided (e.g. utensils, chopping boards), is it correctly used?

  • Are high risk foods prepared in small batches and placed in the fridge immediately after handling/preparation?

  • Is food cooled as quickly as possible away from raw food and other sources of contamination?

  • Are vegetables/fruit/salads/ trimmed and washed thoroughly before use unless labelled as ‘ready-to-eat’?

  • Are frozen foods defrosted safely?

  • Are controls in place to prevent contamination by chemicals/foreign bodies e.g. glass, packaging materials, bolts, rust, cleaning chemicals?

  • Are staff aware of food allergy hazards?

  • Are controls being followed to ensure staff wash hands after handing raw food and before touching surfaces?

  • Is a separate probe thermometer used for ready-to-eat foods and properly cleaned/disinfected before use?

External Hazards

External Hazards

  • Is there systems in place to prevent unauthorised access?

  • Is the lighting sufficient externally throughout the site?

  • Please upload photos from around the site after dark

  • Is external lighting controlled by a timer?

  • Are all external surfaces in a good condition

  • Walkways are free from trip hazards

  • Man hole covers are easily accessible and are in good condition

  • All ramps are of a safe gradient and have sufficient friction

  • Are all stairwells in a good condition with sufficient handrails

  • Are there any fragile roofs onsite?

  • Are the warning signs clearly displayed warning of fragile roofs?

  • Please raise an action for signage to be displayed warning of fragile roof

  • Are there any areas of the site that are derelict or hidden away?

  • Is there a Ice & Snow plan for the site

  • Rubbish is stored away from the building?

  • Is there any concern with vermin onsite?

Trees

  • Are there any trees onsite?

  • When was the last tree survey undertaken?

  • Is there an active management plan for trees onsite to ensure they do not encroach on or cause risk to roads, paths and buildings?

Water

  • Are there any ponds?

  • Is there adequate protection to stop Children & Adults falling into them?

  • Are there any Swimming Pools?

  • The pool has measures to protect people from falling into the pool

  • The pool has proper signage

  • The pool has lifeguarding arrangements in place suitable to the use of the pool

  • There is access to summon emergency assistance to the pool

  • All chemicals are stored securly

  • The chemical balance of the pool is tested regularly and there is a written schedule

  • Stairs and ladders are in good condition

  • Water depths are clearly marked

  • Water system is protected against backflow

  • Water recirculation and filtration is adequate

Other Risks

  • To begin the workplace risk assessment, select the "+" icon next to Hazard:

  • Hazard
  • Description of hazard / concern

  • Photo of the hazard (optional)

  • How may the hazard be realised and what are the potential outcomes

  • Who or What might be harmed?

  • Risk likelihood

  • Risk consequences

  • Use this risk matrix to identify the risk level:

    Risk Matrix SafetyCulture.png
  • Risk level

  • Hazard causing risk can be eliminated?

  • Are you already doing something to control this risk (existing risk control measure)?

  • Develop a risk control measure targeting this risk & add actions

  • What control measures are required

  • Briefly describe the existing control measure:

  • Further action needed to control the risk?

  • Select the "Action" icon to create an action, assign it to someone, and set a due date.

  • Eliminate the hazard causing the risk.

  • Are you already doing something to control this risk (existing risk control measure)?

  • Briefly describe the existing control measure:

  • Further action needed to control the risk?

  • Select the "Action" icon to create an action, assign it to someone, and set a due date.

  • Further action needed to control the risk?

  • Select the "Action" icon to create an action, assign it to someone, and set a due date.

  • Monitoring of this risk is in place?

  • Any additional comments

  • To ADD another hazard to the workplace risk assessment, select the "+" icon next to Hazard.
    To END the workplace risk assessment, select the "Next Page >" button at the bottom right.

Other Hazards

  • Are pedestrians and vehicles separated?

  • Is there any Gas stored onsite?

Completion/Review

  • What risk control measures have you developed?

  • Has the hierarchy of controls been applied to all hazards effectively

  • Where PPE has been suggested as a control measure has the RA detailed the exact specification requirement

  • How will you monitor the effectiveness of these risk control measures?

  • How often will you review this workplace risk assessment?

  • The HSE recommends reviewing workplace risk assessments at least annually.

  • Responsible persons
  • Name of Responsible person

  • Role

  • Name Person completing the Risk Assessment

Guidance

  • This risk assessment has been undertaken to provide information to those responsible for the management of the site named. Attention is drawn to a number of key pieces of H&S legislation;
    Health & Safety at work act etc. 1974 & its associated regulations
    Management of HSW regulations
    Legionella
    Asbestos
    COSHH
    PPE
    Occupiers Liability Acts

    This list is not exhaustive and others may apply.

  • Auditor biography

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