Site Risk Assessment - Scouting

• Location of the site
  Address

• Photo of site - Daytime

  Media

• Who is responsible for the site? (Organisation or Persons)

• Who is the named person responsible for maintenance of the site?

• Prepared on

  Date

• Prepared by

• Supported by

Site Information

• Site description

• Who is commonly onsite? and in what numbers?

Focus of the Workplace Risk Assessment

• What is the relationship that has led to this risk assessment being undertaken?

Goal of the Workplace Risk Assessment

• Why is this workplace risk assessment needed?

• What is the intended result, effect, or output of this workplace risk assessment?

• Is there a pre-existing risk assessment for the site available for inspection?

  Yes

  No

  N/A

• Is a site plan available with all Services marked?

  Yes

  No

  N/A

• Is there a record held of accidents, incidents & near misses for the site?

  Yes

  No

  N/A

• Is the site likely to have Asbestos containing materials?

  Yes

  No

  N/A

• Has an asbestos survey been undertaken?

  Yes

  No

  N/A

• Is the survey current?

  Yes

  No

  N/A

• In the notes please provide more details as to why one has not been completed

• In the notes please detail why it is believed there are no ACM's onsite and where appropriate upload evidence

• Is there a Fire Risk Assessment available?

  Yes

  No

  N/A

• Is the FRA current?

  Yes

  No

  N/A

• Please raise an action for the FRA to be updated ASAP and in the notes provide details of when the last FRA was completed

• Raise an action for a FRA to be completed ASAP

• Is there Mains Gas onsite?

  Yes

  No

  N/A

• Where is the main gas inlet

• Is the Gas Shut off value easy accessible and clearly marked?

• Is there an current Gas Safety Certificate?

  Yes

  No

  N/A

• Is there any Carbon Monoxide monitoring

  Yes

  No

  N/A

• Is there Electricity onsite?

  Yes

  No

  N/A

• Where is the electrical intake?

• Where is the fuse board?

• Is the fuse board secure?

  Yes

  No

  N/A

• Has a Fixed Electrical Inspection been carried out in the last 5yrs?

  Yes

  No

  N/A

• Is there Water onsite?

  Yes

  No

  N/A

• Where is the Water Intake?

• Where is the isolation value inside the building

• Is the valve easy to access?

  Yes

  No

  N/A

• Is the valve free turning?

  Yes

  No

  N/A

• Is there a legionella risk assessment?

  Yes

  No

  N/A

• Is the risk assessment current?

  Yes

  No

  N/A

• Are there any COSHH Substances onsite?

  Yes

  No

  N/A

• Where all COSHH substances controlled by a COSHH assessment

  Yes

  No

  N/A

• Where all COSHH substances stored in an appropriate manner?

  Yes

  No

  N/A

• Are Material Data Safety Sheets available?

  Yes

  No

  N/A

• Is there a program of site inspections to identify issues?

  Yes

  No

  N/A

• Is there evidence to support the site inspection program?

  Yes

  No

  N/A

• Are the documented procedures for the management of Foreseeable emergencies?

  Yes

  No

  N/A

• Please raise an action for a program of site inspections to be set up

H&S Law

• Does the controlled of the site have a H&S policy?

  Yes

  No

  N/A

• Is there a H&S Law poster displayed?

  Yes

  No

  N/A

• Is there a site H&S board?

  Yes

  No

  N/A

• Are the relevant insurance policies displayed?

  Yes

  No

  N/A

• Is there a poster which details who to contact for First Aid?

  Yes

  No

  N/A

Internal

• Is the lighting sufficient internally throughout the site?

  Yes

  No

  N/A

• Is there a program of inspection to check emergency lighting?

  Yes

  No

  N/A

• All internal surfaces are in good condition

  Yes

  No

  N/A

• All ramps are of a safe gradient and have sufficient friction

  Yes

  No

  N/A

• Are all stairwells in good condition, with sufficient handrails

  Yes

  No

  N/A

• Are door closers used to control the speed / weight of door opening and closing?

  Yes

  No

  N/A

• Are finger guards in place to prevent finger traps on doors?

  Yes

  No

  N/A

• Are there any DSE users onsite

  Yes

  No

  N/A

• Have DSE assessments been completed for all eligible persons?

  Yes

  No

  N/A

Fire Risk Monitoring

• This section covers key aspects for Fire Safety, but does not replace the need for a detailed Fire Risk Assessment to be undertaken by a competent Fire Risk Assessor.

• Is the Responsible person clearly identified?

  Yes

  No

  N/A

• Fire Extinguishers are present and within service date?

  Yes

  No

  N/A

• Fire Extinghishers are not blocked

  Yes

  No

  N/A

• The assembly point is clearly signed

  Yes

  No

  N/A

• All Evacuation routes lead to a place of ultimate safety

  Yes

  No

  N/A

• Fire Exits are freely accessible

  Yes

  No

  N/A

• Flammable / Combustible materials are stored correctly with an inventory available

  Yes

  No

  N/A

• Information is easily accessible to the Fire Brigade

  Yes

  No

  N/A

Electrical Hazards

• Extensions cords are not used as permanent wiring

  Yes

  No

  N/A

• Plugs are in good condition

  Yes

  No

  N/A

• Sockets are in good condition

  Yes

  No

  N/A

• Electrical safety inspections are carried out?

  Yes

  No

  N/A

Commercial Kitchens

• Is there a commercial kitchen onsite?

  Yes

  No

  N/A

• Is "Better food Better Business" available?

  Yes

  No

  N/A

• Is the "Better food Better Business" diary in use?

  Yes

  No

  N/A

• Are daily temperature checks being carried out?

  Yes

  No

  N/A

Hygiene of Food Room and Equipment

• Are food rooms and equipment in good condition and well maintained?

  Yes

  No

  N/A

• Are food rooms clean and tidy and do staff clean as they go including difficult areas?

  Yes

  No

  N/A

• Is equipment easy to clean and kept in a clean condition?

  Yes

  No

  N/A

• Are all food and hand contact surfaces e.g. work surfaces, fridge handles, probe thermometers, in good condition and cleaned?

  Yes

  No

  N/A

• Is probe thermometer disinfected regularly?

  Yes

  No

  N/A

• Are suitable approved cleaning chemicals available and stored correctly and are proper cleaning methods used?

  Yes

  No

  N/A

Food storage

• Are deliveries appropriately stored immediately?

  Yes

  No

  N/A

• Is ready-to-eat food stored above/separate from raw food in the fridges and freezers?

  Yes

  No

  N/A

• Is food in fridges/freezers covered?

  Yes

  No

  N/A

• Is high risk food check for date & stock rotated (FIFO)?

  Yes

  No

  N/A

• Are high risk foods date coded?

  Yes

  No

  N/A

• Are dried goods stored correctly e.g. in a suitable room, off the floor, in covered containers?

  Yes

  No

  N/A

• Is outer packaging removed from ready-to-eat food before being placed into a clean area?

  Yes

  No

  N/A

• Are freezers working properly?

  Yes

  No

  N/A

• Are fridges and freezers defrosted regularly?

  Yes

  No

  N/A

Food handling practices

• Do staff's wash hands frequently while handling ready to eat food?

  Yes

  No

  N/A

• Are ready-to-eat foods prepared in separate clean areas?

  Yes

  No

  N/A

• Are separate utensils and equipment used for ready-to-eat foods ?

  Yes

  No

  N/A

• Is wrapping and packaging used for ready-to-eat food kept in the clean area?

  Yes

  No

  N/A

• Do separate staff handle ready-to-eat food or are controls being followed to ensure staff change clothing and wash hands before handling ready-to-eat food?

  Yes

  No

  N/A

• Is separate ***complex equipment provided for ready-to-eat food and is it located in the clean area?

  Yes

  No

  N/A

• Are staff handling food as little as possible? (e.g. using tongs)

  Yes

  No

  N/A

• If colour coded equipment is provided (e.g. utensils, chopping boards), is it correctly used?

  Yes

  No

  N/A

• Are high risk foods prepared in small batches and placed in the fridge immediately after handling/preparation?

  Yes

  No

  N/A

• Is food cooled as quickly as possible away from raw food and other sources of contamination?

  Yes

  No

  N/A

• Are vegetables/fruit/salads/ trimmed and washed thoroughly before use unless labelled as ‘ready-to-eat’?

  Yes

  No

  N/A

• Are frozen foods defrosted safely?

  Yes

  No

  N/A

• Are controls in place to prevent contamination by chemicals/foreign bodies e.g. glass, packaging materials, bolts, rust, cleaning chemicals?

  Yes

  No

  N/A

• Are staff aware of food allergy hazards?

  Yes

  No

  N/A

• Are controls being followed to ensure staff wash hands after handing raw food and before touching surfaces?

  Yes

  No

  N/A

• Is a separate probe thermometer used for ready-to-eat foods and properly cleaned/disinfected before use?

  Yes

  No

  N/A

External Hazards

• Is there systems in place to prevent unauthorised access?

  Yes

  No

  N/A

• Is the lighting sufficient externally throughout the site?

  Yes

  No

  N/A

• Please upload photos from around the site after dark

• Is external lighting controlled by a timer?

  Yes

  No

  N/A

• Are all external surfaces in a good condition

  Yes

  No

  N/A

• Walkways are free from trip hazards

  Yes

  No

  N/A

• Man hole covers are easily accessible and are in good condition

  Yes

  No

  N/A

• All ramps are of a safe gradient and have sufficient friction

  Yes

  No

  N/A

• Are all stairwells in a good condition with sufficient handrails

  Yes

  No

  N/A

• Are there any fragile roofs onsite?

  Yes

  No

  N/A

• Are the warning signs clearly displayed warning of fragile roofs?

  Yes

  No

  N/A

• Please raise an action for signage to be displayed warning of fragile roof

• Are there any areas of the site that are derelict or hidden away?

  Yes

  No

  N/A

• Is there a Ice & Snow plan for the site

  Yes

  No

  N/A

• Rubbish is stored away from the building?

  Yes

  No

  N/A

• Is there any concern with vermin onsite?

  Yes

  No

  N/A

Trees

• Are there any trees onsite?

  Yes

  No

  N/A

• When was the last tree survey undertaken?

  Date

• Is there an active management plan for trees onsite to ensure they do not encroach on or cause risk to roads, paths and buildings?

  Yes

  No

  N/A

Water

• Are there any ponds?

  Yes

  No

  N/A

• Is there adequate protection to stop Children & Adults falling into them?

  Yes

  No

  N/A

• Are there any Swimming Pools?

  Yes

  No

  N/A

• The pool has measures to protect people from falling into the pool

  Yes

  No

  N/A

• The pool has proper signage

  Yes

  No

  N/A

• The pool has lifeguarding arrangements in place suitable to the use of the pool

  Yes

  No

  N/A

• There is access to summon emergency assistance to the pool

  Yes

  No

  N/A

• All chemicals are stored securly

  Yes

  No

  N/A

• The chemical balance of the pool is tested regularly and there is a written schedule

  Yes

  No

  N/A

• Stairs and ladders are in good condition

  Yes

  No

  N/A

• Water depths are clearly marked

  Yes

  No

  N/A

• Water system is protected against backflow

  Yes

  No

  N/A

• Water recirculation and filtration is adequate

  Yes

  No

  N/A

• To begin the workplace risk assessment, select the "+" icon next to Hazard:

Hazard

• Description of hazard / concern

• Photo of the hazard (optional)

  Media

• How may the hazard be realised and what are the potential outcomes

• Who or What might be harmed?

• Risk likelihood

  Very Likely

  Likely

  Unlikely

  Highly Unlikely

• Risk consequences

  Fatality

  Major Injury

  Minor Injury

  Negligible Injury

• Use this risk matrix to identify the risk level:

  

• Risk level

  High

  Medium

  Low

• Hazard causing risk can be eliminated?

  Yes

  No

  N/A

• Are you already doing something to control this risk (existing risk control measure)?

  Yes

  No

  N/A

• Develop a risk control measure targeting this risk & add actions

• What control measures are required

• Briefly describe the existing control measure:

• Further action needed to control the risk?

  Yes

  No

  Unsure

• Select the "Action" icon to create an action, assign it to someone, and set a due date.

• Eliminate the hazard causing the risk.

• Are you already doing something to control this risk (existing risk control measure)?

  Yes

  No

  N/A

• Briefly describe the existing control measure:

• Further action needed to control the risk?

  Yes

  No

  Unsure

• Select the "Action" icon to create an action, assign it to someone, and set a due date.

• Further action needed to control the risk?

  Yes

  No

  Unsure

• Select the "Action" icon to create an action, assign it to someone, and set a due date.

• Monitoring of this risk is in place?

  Compliant

  Non-Compliant

  N/A

• Any additional comments

• To ADD another hazard to the workplace risk assessment, select the "+" icon next to Hazard.
  To END the workplace risk assessment, select the "Next Page >" button at the bottom right.

Other Hazards

• Are pedestrians and vehicles separated?

  Yes

  No

  N/A

• Is there any Gas stored onsite?

  Yes

  No

  N/A

• What risk control measures have you developed?

• Has the hierarchy of controls been applied to all hazards effectively

  Yes

  No

  N/A

• Where PPE has been suggested as a control measure has the RA detailed the exact specification requirement

  Yes

  No

  N/A

• How will you monitor the effectiveness of these risk control measures?

• How often will you review this workplace risk assessment?

  Select Every 2 weeks Every month Every 3 months Every 6 months Every year Every 15 months

  • Every 2 weeks
  • Every month
  • Every 3 months
  • Every 6 months
  • Every year
  • Every 15 months

• The HSE recommends reviewing workplace risk assessments at least annually.

Responsible persons

• Name of Responsible person

• Role

• Name Person completing the Risk Assessment

• This risk assessment has been undertaken to provide information to those responsible for the management of the site named. Attention is drawn to a number of key pieces of H&S legislation;
  Health & Safety at work act etc. 1974 & its associated regulations
  Management of HSW regulations
  Legionella
  Asbestos
  COSHH
  PPE
  Occupiers Liability Acts
  
  This list is not exhaustive and others may apply.

• Auditor biography