Safety Advisory Group Chair Assessment

• Site conducted

  Select

• Event Title

• Conducted on

  Date

• Event Start date

  Date

• Prepared by

• Location of the event
  Address

• Event Title

• Organiser

• Is the plan submitted with at least 8 weeks notice

  Yes

  No

  N/A

  Unknown

• How many weeks notice was given

• In order that the Safety Advisory Group members can commit sufficient resource to review your plan, you should try and submit it with sufficient time. Failure to provide enough time for review may mean that the plan is not able to be sufficiently evaluated.

• Has the event taken place in the past

  Yes

  No

  N/A

• When?

• Type of Event

  Select Street Party Music Concert Food and Drink Fair Fete Sporting Charity Fund Raising Vehicles Parade Water Based Other Fireworks

  • Street Party
  • Music Concert
  • Food and Drink
  • Fair
  • Fete
  • Sporting
  • Charity Fund Raising
  • Vehicles
  • Parade
  • Water Based
  • Other
  • Fireworks

• Specify type of event

• Attendee Demographic

  Select Adult only Family Youth Children only Interest Group Of Concern

  • Adult only
  • Family
  • Youth
  • Children only
  • Interest Group
  • Of Concern

• Total expected numbers

• Number at any one time

• Recommended Level of SAG

  Select Full SAG Meeting Virtual SAG Comments direct to the Organiser Information Only No Involvement due to short time scale No involvement (Other reason)

  • Full SAG Meeting
  • Virtual SAG
  • Comments direct to the Organiser
  • Information Only
  • No Involvement due to short time scale
  • No involvement (Other reason)

• Reason for non involvement

Event Timetable

• Start time

  Date

• End Time

  Date

• When will the site be cleared

  Date

• During Daylight hours

  Yes

  No

  N/A

  Unknown

• What Season is the event taking place in?

  Spring

  Summer

  Autumn

  Winter

• Named Person as the main organiser

  Yes

  No

  N/A

  Unknown

• Has the Organiser run previous events

  Yes

  No

  N/A

  Unknown

• It is recommended that the Organisers full contact details are included in the plan so that they can be contacted at need without the need to search for them. (A contacts directory is recommended for key personnel.)

Event Safety Policy Statement

• Is there a safety Statement?

  Yes

  No

  N/A

  Unknown

• A safety statement lays out your intention regarding the safety, health and welfare of everyone attending the event. It can then be used as a check to see if you have achieved all of the plan's needs.

Organisational Chart with key contact details

• Produce a chart of the organisational structure of the event showing names and contact details, starting with yourself as the event organizer.

  Yes

  No

  N/A

  Unknown

• It is recommended that the Organisers full contact details are included in the plan so that they can be contacted at need without the need to search for them. (A contacts directory is recommended for key personnel.

Levels of Safety Responsibility

• Include a list of personnel and what they will be responsible for

  Yes

  No

  N/A

  Unknown

• Listing the contact details of key personnel and their job role helps both the Organiser and staff/volunteers know who to contact and for what reason.

• Have the emergency Services been consulted?

  Yes

  No

  N/A

  Unknown

• Are security Personnel employed?

  Yes

  No

  N/A

  Unknown

• Are they qualified / competent (SIA)?

  Yes

  No

  N/A

  Unknown

• It is strongly recommended that if you need security personnel then you should either obtain them by employing a suitably reputable company and you should satisfy yourself that all security personnel are suitably qualified and competent.

Venue

• Map of site

  Media

• A loose crowd, one where each person is an arm’s length from the body of his or her nearest neighbors, needs 10 square feet per person. A more tightly packed crowd fills 4.5 square feet per person. A truly scary mob of mosh-pit density would get about 2.5 square feet per person.

• https://maps.resilience.gov.uk/mapmaker.web/api/share/maps?token=eyJhbGciOiJIUzUxMiJ9.eyJzdWIiOiJNQVBfU0hBUkUiLCJ1c2VyIjo1NzQ4MzMsIm1hcCI6MzAwMjY5NzIsImV4cCI6MTU3MDEwMjEzNX0.SZYKMNzB8s6Kz315BOK7tHnQ83YB1Q_MvG1BahbYC6MtuMFxLSl_wjxQSDvPbCT2fnX8oblPJ9t-bNNtlQxwbQ

• Venue Capacity

• Projected total number

• Projected number at any one time

• Can the Venue cope with the number of attendees?

  Yes

  No

  N/A

  Unknown

• Is there a generic Risk Assessment?

  Yes

  No

  N/A

  Unknown

• It is very important that you consider the risks that may affect people at your event. This consideration should then be used to find controls to reduce the risk and how the controls will be implimented.

Infectious Disease Assessment

Regulations

• The event (gathering) organiser is complying with the Health Protection (Coronavirus, Restrictions) (No. 2) (England) Regulations 2020 and must demonstrate that:

• • The event (gathering) is being organised by a business, a charitable benevolent or philanthropic institution, a public body, or a political body

  Yes

  No

  N/A

• • there is a risk assessment, including COVID-19, in line with regulation 3 of the Management of Health and Safety at Work Regulations 1999(1), whether or not they are subject to those Regulations

  Yes

  No

  N/A

• • all reasonable measures to limit the risk of transmission of COVID-19 including following relevant government COVID-19 secure guidance, will be taken

  Yes

  No

  N/A

• What Measures will be in place

  Select Distancing Hand Washing Sanitiser Screens Limiting Numbers Other

  • Distancing
  • Hand Washing
  • Sanitiser
  • Screens
  • Limiting Numbers
  • Other

Financial Risk

• Is the event organiser is aware that the event may need to be cancelled if the COVID-19 situations changes due to local outbreaks, local sustained community transmission, second COVID-19 wave, and that they will be responsible for all financial losses

  Yes

  No

  N/A

Covid Risk Assessment

• Further advice maybe found at,

• https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/the-visitor-economy

• https://www.gov.uk/guidance/covid-19-guidance-for-mass-gatherings

• https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/performing-arts

• https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation/guidance-for-the-public-on-the-phased-return-of-outdoor-sport-and-recreation

• https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation/return-to-recreational-team-sport-framework

• https://www.eventsindustryforum.co.uk/index.php/11-features/14-keeping-workers-and-audiences-safe-during-covid-19

• https://www.britishhorseracing.com/regulation/covid-19-coronavirus-industry-guidance-and-updates/

• https://www.britishcycling.org.uk/about/article/20200512-about-bc-news-British-Cycling-Updated-Coronavirus-Guidance-0

• https://www.britishtriathlon.org/britain/documents/covid-19/guidance-documents/final-covid19-clubs-guidance-04.06.20.pdf

• Has the organiser carried out a comprehensive COVID-19 risk assessment

  Yes

  No

  N/A

• Although the regulations relating to Covid may be being lifted. the risk of infectious disease does not go away and so you should consider this and how it may affect attendees.

• What is the current Covid Alert Level

• Event Capacity - How many people can the venue hold whilst still allowing for 2 metres social distancing.

• Has the organiser calculated correctly?

  Yes

  No

  N/A

• Is the event taking place indoors or outdoors

• Are there likely to be pinchpoints/bottle necks/high traffic areas

  Safe

  At Risk

  N/A

• Pinch points

  Select Entrances Exits corridors stairwells bar toilets other

  • Entrances
  • Exits
  • corridors
  • stairwells
  • bar
  • toilets
  • other

• Are mitigations in place to ensure social distancing can be maintained in these pinch points

  Yes

  No

  N/A

• Other Pinch points

• Cleaning Schedules - have high touch areas been identified

  Safe

  At Risk

  N/A

• How frequently will they be cleaned? e.g. door handles, bannisters, toilets, sinks, tables etc.

• What is the expected profile of the attendees? Are they likely to be more vulnerable? Has this been considered

  Safe

  At Risk

  N/A

• Are there more events taking place in the same areas, at the same time? If yes what is the cumulative impact of these events?

  Yes

  No

  N/A

  Unknown

• What is the likely impact on the surrounding areas

  Select Local Travel Local Parking Travel hubs restaurants hotels pubs & Cafes Other

  • Local Travel
  • Local Parking
  • Travel hubs
  • restaurants
  • hotels
  • pubs & Cafes
  • Other

• Other impact

  Yes

  No

  N/A

• Has the local impact been mitigated?

  Yes

  No

  N/A

• How will people travel to and from the event

• Contact Tracting - if there is an outbreak and it is necessary to contact attendees, has the organiser made suitable provision to record and store the details of the attendees and staff?

  Yes

  No

  N/A

  Unknown

• Are there zoning arrangements in place to reduce the number of people who may need to be contacted in the event of an outbreak?

  Yes

  No

  N/A

  Unknown

Structures

• Will there be any structures erected?

  Yes

  No

  N/A

  Unknown

• What type of Structure

  Select Stage Platform Lighting Marquee Gazebo Inflatables Rides Animal Enclosures Gantry Other temporary demountable structures

  • Stage
  • Platform
  • Lighting
  • Marquee
  • Gazebo
  • Inflatables
  • Rides
  • Animal Enclosures
  • Gantry
  • Other temporary demountable structures

• Have structural calculations and drawings been made?

  Yes

  No

  N/A

  Unknown

• What other structures will be erected?

• Will it be erected by a competent person?

  Yes

  No

  N/A

  Unknown

• Is the ground suitable for the type of Structure?

  Yes

  No

  N/A

  Unknown

• s there a suitable and sufficient Fire Risk Assessment?

  Yes

  No

  N/A

  Unknown

• Has the weather been considered?

  Yes

  No

  N/A

  Unknown

• Do the Amusements / Rides / Inflatables come form a reputable Supplier

  Yes

  No

  N/A

  Unknown

• Do the Amusements / Rides / Inflatables hold the relevant certification?

  Yes

  No

  N/A

  Unknown

• Site Plan as provided by the organiser

  Media

• Site Safety- Are there any specific Site Safety Rules?

  Yes

  No

  N/A

  Unknown

• Provide a list of contacts, which should include all the people having a responsibility at the event, including their name, their role, the radio call sign (if used) and their mobile telephone number.

• Is there a method of communicating with personnel?

  Yes

  No

  N/A

  Unknown

• How is this done?

  Select Radio Mobile phone Runner PA System Face to Face

  • Radio
  • Mobile phone
  • Runner
  • PA System
  • Face to Face

• Has the Radio system been tested at the location?

  Yes

  No

  N/A

• Have phone numbers been disseminated?

  Yes

  No

  N/A

  Unknown

• It is important that you are able to effectively communicate with your personnel. This becomes even more critical if there is a significant incident that may require additional assistance or the redeployment of your staff.

• Is there a method of communicating with The Public ?

  Yes

  No

  N/A

  Unknown

• How is this done?

  Select Radio Mobile phone Runner PA System Face to Face

  • Radio
  • Mobile phone
  • Runner
  • PA System
  • Face to Face

• Is there a designated Control Point?

  Yes

  No

  N/A

  Unknown

• Has a communication procedure/protocol been specified? (Including Code Words)

  Yes

  No

  N/A

  Unknown

Concessions

• Will there be any concessions on site?

  Yes

  No

  N/A

  Unknown

• Do they hold Insurance

  Yes

  No

  N/A

  Unknown

• Is there a specific Risk Assessment for each concession?

  Yes

  No

  N/A

  Unknown

• If a food Concession do they hold the relevant hygiene certificates?

  Yes

  No

  N/A

  Unknown

Contractors

• Will contractors be working on behalf of the Organiser?

  Yes

  No

  N/A

  Unknown

• What work will they be doing?

  Select Structure Assembly / Dismantling Electrical Waste Services Security Other

  • Structure Assembly / Dismantling
  • Electrical
  • Waste Services
  • Security
  • Other

• Company Assembling structures

• Electrician

• Waste Contractor

• Security Company

• SIA Qualified

  Yes

  No

  N/A

  Unknown

• What other contract work is being undertaken? and by whom?

Sanitation

• 

• IS there suitable and sufficient toilets?

  Yes

  No

  N/A

  Unknown

• If temporary toilets is the adequate arrangements for removing the waste?

  Yes

  No

  N/A

  Unknown

• Will the sanitary facilities be monitored and replenished as needed?

  Yes

  No

  N/A

  Unknown

Worker welfare

• Will drinking water be provided?

  Yes

  No

  N/A

  Unknown

• Will Shelter be provided

  Yes

  No

  N/A

  Unknown

• Will PPE be provided

  Yes

  No

  N/A

  Unknown

Fire Precautions

• Will the staff know what to in an emergency?

  Yes

  No

  N/A

  Unknown

• How will the alarm be raised?

  Radio

  Mobile phone

  Runner

  PA System

  Face to Face

• Who will be told?

• Who is responsible for calling the Emergency Services

• Who will meet the Emergency Services and the rendezvous point?

• Is there a pre determined message that should be given out over the public address system.

  Yes

  No

  N/A

  Unknown

Temporary or enclosed structures

• Does each have a suitable and sufficient Fire Risk Assessment>

  Yes

  No

  N/A

  Unknown

• Which Dont

  Select Stage Platform Lighting Marquee Gazebo Inflatables Rides Animal Enclosures Gantry Other temporary demountable structures

  • Stage
  • Platform
  • Lighting
  • Marquee
  • Gazebo
  • Inflatables
  • Rides
  • Animal Enclosures
  • Gantry
  • Other temporary demountable structures

• This is based on the previous Purple Guide, including some locally relevant information and is for guidance only. It is vital that all risks are assessed fully and built into your Event Medical Risk Assessment and Medical Plan

• (A) Nature of the event (Score just one category)

  Select Classical Performance (2) Agricultural/country show(2) State occasions (2) Public exhibition/Fete (3) Marine (3) Motorcycle display (3) Aviation (3) (3)VIP visits/summit (3) Music Festival (3) Marathon or 1/2 Marathon (4) Endurance Sport event e.g. Triathlon (4) Motor Sport (4) Torchlight Procession only (4) Bonfire/pyrotechnical display (4) Rock/Pop concert (5) New Year celebrations (7) Bonfire Event with torchlight procession & fireworks (7) Dance Music Event (8) Demonstrations/Marches/Political Events

  • Classical Performance (2)
  • Agricultural/country show(2)
  • State occasions (2)
  • Public exhibition/Fete (3)
  • Marine (3)
  • Motorcycle display (3)
  • Aviation (3)
  • (3)VIP visits/summit (3)
  • Music Festival (3)
  • Marathon or 1/2 Marathon (4)
  • Endurance Sport event e.g. Triathlon (4)
  • Motor Sport (4)
  • Torchlight Procession only (4)
  • Bonfire/pyrotechnical display (4)
  • Rock/Pop concert (5)
  • New Year celebrations (7)
  • Bonfire Event with torchlight procession & fireworks (7)
  • Dance Music Event (8)
  • Demonstrations/Marches/Political Events

• Risk Category

  Low risk of disorder

  Medium Risk of Disorder

  High risk of disorder

  Opposing factions involved

• (B) Venue

  Select Indoor (1) Stadium (2) Outdoor in confined location, eg park (2) Other outdoor, eg festival (3) Widespread public location in streets (4) Temporary outdoor structures (4) Includes overnight camping (5)

  • Indoor (1)
  • Stadium (2)
  • Outdoor in confined location, eg park (2)
  • Other outdoor, eg festival (3)
  • Widespread public location in streets (4)
  • Temporary outdoor structures (4)
  • Includes overnight camping (5)

• (C) Standing/seated

  Seated (1)

  Mixed (2)

  Standing (3)

• (D) Audience Profile

  Select Full mix, in family groups (2) Full mix, not family groups (3) Predominately young adults (3) Predominately children and teenagers (4) Predominately elderly (4) Full mix, rival factions (5)

  • Full mix, in family groups (2)
  • Full mix, not family groups (3)
  • Predominately young adults (3)
  • Predominately children and teenagers (4)
  • Predominately elderly (4)
  • Full mix, rival factions (5)

• Add A+B+C+D - Score

• (E) Past History

  Select Good data, low casualty rate previously (Less than 0.25%) (-1) Good data, medium casualty rate previously (0.25 to 0.5%) (1) Good data, high casualty rate previously (More than 0.5%) (3) First event no data (3)

  • Good data, low casualty rate previously (Less than 0.25%) (-1)
  • Good data, medium casualty rate previously (0.25 to 0.5%) (1)
  • Good data, high casualty rate previously (More than 0.5%) (3)
  • First event no data (3)

• (F) Expected numbers

  Select < 1000 (1) < 3000 (2) < 5080 < 10,000 (12) < 20,000 (16) < 30,000 (20) < 40,0240 < 60,000 (28) < 80,000 (32) < 100,000 (42) < 200,000 (50) < 300,000 (58)

  • < 1000 (1)
  • < 3000 (2)
  • < 5080
  • < 10,000 (12)
  • < 20,000 (16)
  • < 30,000 (20)
  • < 40,0240
  • < 60,000 (28)
  • < 80,000 (32)
  • < 100,000 (42)
  • < 200,000 (50)
  • < 300,000 (58)

• Add E + F Score

• (G) Expected queuing or standing during the event

  Less than 4 hours (1)

  More than 4 hours (2)

  More than 12 hours (3)

• (H) Likely weather conditions (Outdoor Events)

  Select >20 degrees Celsius (3) 10-20 degrees Celsius (1) <10 degrees Celsius (2) Persistent rain (2)

  • >20 degrees Celsius (3)
  • 10-20 degrees Celsius (1)
  • <10 degrees Celsius (2)
  • Persistent rain (2)

• (I) Proximity to *Trauma Unit (TU) or Major Trauma Centre (MTC)

  Less than 30 min by road (0)

  More than 30 min by road (2)

• Major Trauma Centre - RSCH Brighton
  Trauma Units - Conquest, Redhill, Ashford, Worthing, Chichester & Tunbridge Wells
  

• (J) Profile of definitive care

  Select Choice of TU or MTC (less than 30 mins travel) (1) MTC (1) TU (2) Emergency Department (3)

  • Choice of TU or MTC (less than 30 mins travel) (1)
  • MTC (1)
  • TU (2)
  • Emergency Department (3)

• (K) Additional hazards

  Select Carnival (1) Helicopters (1) Motor sport (1) Parachute display (1) Street Theatre (1)

  • Carnival (1)
  • Helicopters (1)
  • Motor sport (1)
  • Parachute display (1)
  • Street Theatre (1)

• (L) Additional on-site facilities

  Select Suturing (-2) X-Ray (-2) Minor Surgery (-2) Plastering (-2) Psychiatric/GP facilities (-2)

  • Suturing (-2)
  • X-Ray (-2)
  • Minor Surgery (-2)
  • Plastering (-2)
  • Psychiatric/GP facilities (-2)

• Add G+H+I+J+K subtract L (Score)

• Add the total scores

• 4 x First Aiders to nationally recognised standards as laid out in Purple Guide

  Pass

  Fail

  N/A

• 1x Ambulance - Fully equipped including defibrillator. At least one in three vehicles should be crewed by a paramedic

  Pass

  Fail

  N/A

• 6x First Aiders - To nationally recognised standards as laid out in Purple Guide

  Pass

  Fail

  N/A

• 2x Ambulance Personnel - Qualified to Paramedic, IHCD Technician, ECSW or ETA (St John or BRCS) standard

  Pass

  Fail

  N/A

• NHS Ambulance Manager - Visit - Suitably qualified Commander at appropriate level

  Pass

  Fail

  N/A

• 1x Ambulance - Fully equipped including defibrillator. At least one in three vehicles should be crewed by a paramedic

  Pass

  Fail

  N/A

• 8x First Aiders - Fully equipped including defibrillator. At least one in three vehicles should be crewed by a paramedic

  Pass

  Fail

  N/A

• 2x Ambulance Personnel (Crew) - Qualified to Paramedic, IHCD Technician, ECSW or ETA (St John or BRCS) standard

  Pass

  Fail

  N/A

• 1x Nurse or Paramedic - Currently registered by NMC or HCPC

  Pass

  Fail

  N/A

• NHS Ambulance Manager - Suitably qualified Commander at appropriate level - Visit

  Pass

  Fail

  N/A

• 2x Ambulance - Fully equipped including defibrillator. At least one in three vehicles should be crewed by a paramedic

  Pass

  Fail

  N/A

• 12x First Aiders - To nationally recognised standards as laid out in Purple Guide

  Pass

  Fail

  N/A

• 4x Ambulance Personnel (Crew) - Qualified to Paramedic, IHCD Technician, ECSW or ETA (St John or BRCS) standard

  Pass

  Fail

  N/A

• 1x Doctor (Or Paramedic Practitioner or Nurse Practitioner) - Suitably qualified, practicing and registered by GMC, NMC or HCPC

  Pass

  Fail

  N/A

• 2x Nurse or Paramedic - Currently registered by NMC or HCPC

  Pass

  Fail

  N/A

• 1x NHS Ambulance Manager Suitably qualified Commander at appropriate level

  Pass

  Fail

  N/A

• 3x Ambulance Fully equipped including defibrillator. At least one in three vehicles should be crewed by a paramedic <br>

  Pass

  Fail

  N/A

• 20x First Aider To nationally recognised standards as laid out in Purple Guide

  Pass

  Fail

  N/A

• 6x Ambulance Personnel Qualified to Paramedic, IHCD Technician, ECSW or ETA (St John or BRCS) standard

  Pass

  Fail

  N/A

• 2x Doctor (Or Paramedic Practitioner or Nurse Practitioner) Suitably qualified, practicing and registered by GMC, NMC or HCPC

  Pass

  Fail

  N/A

• 4x Nurse or Paramedic Currently registered by NMC or HCPC

  Pass

  Fail

  N/A

• 1x NHS Ambulance Manager Suitably qualified Commander at appropriate level

  Pass

  Fail

  N/A

• 4x Ambulance Fully equipped including defibrillator. At least one in three vehicles should be crewed by a paramedic

  Pass

  Fail

  N/A

• 40x First Aider To nationally recognised standards as laid out in Purple Guide

  Pass

  Fail

  N/A

• 8x Ambulance Personnel Qualified to Paramedic, IHCD Technician, ECSW or ETA (St John or BRCS) standard

  Pass

  Fail

  N/A

• 3x Doctor (Or Paramedic Practitioner or Nurse Practitioner) Suitably qualified, practicing and registered by GMC, NMC or HCPC

  Pass

  Fail

  N/A

• 6x Nurse or Paramedic Currently registered by NMC or HCPC

  Pass

  Fail

  N/A

• 2x NHS Ambulance Manager Suitably qualified Commander at appropriate level

  Pass

  Fail

  N/A

• 1x Support Unit Control or equipment carrier as required

  Pass

  Fail

  N/A

• Notes for event managers
  First Aiders must be dedicated to that role only. Others who are undertaking another role e.g. Security Guard, but are qualified DO NOT count in numbers for establishment
  Ambulance providers must be CQC Registered organisations
  You must provide sufficient resources so as not to impact local NHS resources or ambulance services
  You must provide appropriate and suitable facilities for medical rooms/first aid posts
  For Marathons and other Endurance Sporting events, there should be a defibrillator available within 4 minutes of any point on the course
  Some events will be regulated by individual sports governing body regulations who may insist on minimum standards
  

Special Effects

• Is there a special effects plan?

  Yes

  No

  N/A

  Unknown

• Is PPE required

  Yes

  No

  N/A

  Unknown

• Are there exclusion zones required>

  Yes

  No

  N/A

  Unknown

• Is there consideration into the disposal of the effects after use?

  Yes

  No

  N/A

  Unknown

• Has the weather / wind etc been considered?

  Yes

  No

  N/A

  Unknown

• Smoke and vapour effects

  Safe

  At Risk

  N/A

• Flame effects

  Safe

  At Risk

  N/A

• Display lasers

  Safe

  At Risk

  N/A

• High-power (scenic) projectors

  Safe

  At Risk

  N/A

• High-power projectors

  Safe

  At Risk

  N/A

• Strobe lights and equipment capable of strobing

  Safe

  At Risk

  N/A

Noise

• Will the site noise disturb neighbours?

  Yes

  No

  N/A

  Unknown

• Could the noise levels damage hearing?

  Yes

  No

  N/A

  Unknown

• Will the noise levels be monitored?

  Yes

  No

  N/A

  Unknown

• Will exposure levels be limited for workers?

  Yes

  No

  N/A

  Unknown

• Has a noise assessment been carried out?

  Yes

  No

  N/A

  Unknown

• Will speakers be pointed away from neighbours?

  Yes

  No

  N/A

  Unknown

Lost/Found children / Vulnerable Persons

• Is there support for vulnerable persons?

  Yes

  No

  N/A

  Unknown

• Will found Children be taken to a designated location?

  Yes

  No

  N/A

  Unknown

• Will staff be vetted?

  Yes

  No

  N/A

  Unknown

• Is there a plan to notify staff of lost children?

  Yes

  No

  N/A

  Unknown

• What method is used?

  Radio

  Mobile phone

  Runner

  PA System

  Face to Face

• Will codewords be used?

  Yes

  No

  N/A

  Unknown

• Will the childs name be communicated?

  Yes

  No

  N/A

  Unknown

• Is there a plan on when to notify the Police of a lost child?

  Yes

  No

  N/A

  Unknown

Lost/found property

• Is there a process for managing Found Property?

  Yes

  No

  N/A

  Unknown

Crowd Management

• Are there suitable and sufficient Stewards

  Yes

  No

  N/A

  Unknown

• Are SIA personnel required?

  Yes

  No

  N/A

  Unknown

• Is there a method of communication between stewards?

  Yes

  No

  N/A

  Unknown

• Is the arrival of people considered?

  Yes

  No

  N/A

  Unknown

• Is the ingress of people considered?

  Yes

  No

  N/A

  Unknown

• Is the egress of people considered?

  Yes

  No

  N/A

  Unknown

• Is there consideration for overcrowding?

  Yes

  No

  N/A

  Unknown

• Is there consideration for unruly behavior?

  Yes

  No

  N/A

  Unknown

• Is the event ticketed?

  Yes

  No

  N/A

  Unknown

• Is there provision for wheelchair users?

  Yes

  No

  N/A

  Unknown

• Is there consideration on what will be done when there is an external threat e.g. bomb threat, inclement weather, chemical incident etc?

  Yes

  No

  N/A

  Unknown

• Is there a contingency to activate a major Incident Plan?

  Yes

  No

  N/A

  Unknown

• Is there a stop show policy?

  Yes

  No

  N/A

  Unknown

• Is the event enclosed?

  Yes

  No

  N/A

  Unknown

• Will numbers be controlled?

  Yes

  No

  N/A

  Unknown

• How

• Is there consideration on what to do with intxicated or unruly people?

  Yes

  No

  N/A

  Unknown

Parking Arrangements

• Will there be parking on site?

  Yes

  No

  N/A

  Unknown

• Is there sufficient access?

  Yes

  No

  N/A

  Unknown

• Will there be parking stewards

  Yes

  No

  N/A

  Unknown

• Have Neighbours been told of Possible disruption?

  Yes

  No

  N/A

  Unknown

Highways Issues

• Is a road closure required?

  Yes

  No

  N/A

  Unknown

• Has this been applied for?

  Yes

  No

  N/A

  Unknown

• How long was given for the processing of the Order? (Min 6 weeks)

• Copy Road Closure of Request

  Media

• Has the closure been Granted?

  Yes

  No

  N/A

  Unknown

• Have Competent Marshals been appointed?

  Yes

  No

  N/A

  Unknown

• Will Emergency Vehicles responding to calls be granted access?

  Yes

  No

  N/A

  Unknown

• Why Not?

• Is the event likely to impact on Major Roads

  Safe

  At Risk

  N/A

• Is the event likely to impact on Minor Roads

  Safe

  At Risk

  N/A

• Is the event likely to impact on Bus Routes

  Safe

  At Risk

  N/A

• Has the Bus Company been consulted?

  Yes

  No

  N/A

  Unknown

Severe/Extreme weather

• Is there a consideration on stopping the event in bad weather?

  Yes

  No

  N/A

  Unknown

• Is High wind considered where Temporary Structures are in place?

  Yes

  No

  N/A

  Unknown

• Which structures are considered?

  Select Stage Platform Lighting Marquee Gazebo Inflatables Rides Animal Enclosures Gantry Other temporary demountable structures

  • Stage
  • Platform
  • Lighting
  • Marquee
  • Gazebo
  • Inflatables
  • Rides
  • Animal Enclosures
  • Gantry
  • Other temporary demountable structures

• Have heatwave conditions been considered

  Yes

  No

  N/A

  Unknown

Emergency Plan

• Does the plan show how the organizer will communicate with the Emergency Services

  Yes

  No

  N/A

  Unknown

Fire and explosion

• Is there a plan on how to evacuate the site in case of fire?

  Yes

  No

  N/A

  Unknown

• Is there a designated Rendezvous point?

  Yes

  No

  N/A

  Unknown

• Will the stewards know what is expected

  Yes

  No

  N/A

  Unknown

Terrorism

• Does the plan have consideration for dealing with this

  Yes

  No

  N/A

  Unknown

• Is the organizer considered at greater risk from this threat?

  Yes

  No

  N/A

  Unknown

Structural failure

• Is there a plan in place to deal with the event of a structural failure or collapse?

  Yes

  No

  N/A

  Unknown

Crowd surge/collapse

• IS there any consideration on what to do if there is a crowd surge

  Yes

  No

  N/A

  Unknown

Crowd Disorder

• Has consideration been made to the causes of disorder?

  Yes

  No

  N/A

  Unknown

• Has consideration been made to mitigate against this?

  Yes

  No

  N/A

  Unknown

• What is being done?

Lighting Failure

• Has consideration been given on how will attendees be guided from the event?

  Yes

  No

  N/A

  Unknown

• Is there an alternate means of providing emergency lighting?

  Yes

  No

  N/A

  Unknown