Front Page
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Site:
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Date:
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Auditor:
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Location:
Safety & Wellbeing Assurance Check
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The purpose of this document is to outline items to be considered for the updated S&W assurance check to replace the SMP Implementation Tracker.
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Risk Compliance checks* = 70% overall score, score 290
Preventative Management-General
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1. Legal Obligations understood – Team meetings with standing HSE agenda– What is the standard for minimum frequency of meetings? How often are your meetings held?
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Prompts:
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2. Progress Notes – Evidence of consistency and quality re details. (Sample – previous week – eg. 3 progress notes per day per 24/7 site) (Have the notes been checked by a manager?)
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3. Progress notes review policy (HM, DSL and ROM) - What is the review process? Are progress notes reviewed by a manager daily for early identification of issues.
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4. Written Shift Handover – What is the house policy?
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5. Is there effective communication systems in place? Eg Duress Alarm/Staysafe App/Mobile Phone/Teams Chat (If applicable) – If so, what are the instructions? Has the policy been communicated to staff? (Risk Assessment)
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6. Lone Worker Policy/Procedure – What policy or controls are in place?
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7. Environmental scan – observations for hazards and non-compliant standards (eg. Broken window, mould, interaction dynamics between staff and client).
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8. Are the HM and DSL aware of the CNSP and HRRP risk resolution process? Are the terms of reference accessible in the HSE folder or online?
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9. When was the last time a manager visited the home
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Occupational Violence- Client Related ( Mental Stress)
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10. Has the client got a PBSP and/ or ICSP & date of expiry – Is it up to date? Does it reflect current client behaviours? (Verbal discussion during audit)
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11. Reflective practice/Incident debrief policy – What is the process for conducting these? Frequency and understanding of debriefs.
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12. De-escalation (DMH- Needs basis according to PBSP) / TCI training (CYF)
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13. Training in clients PBSP (DMH-CPE) - Recorded on tracker and available.
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MTS- Muscular Stress/Manual Handling
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14. MTS - Has the client got a TRAM Plan? In date?
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15. Practical manual handling training (?) Where is this located? How do we obtain records?
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16. MTS - Has the client got equipment suitable for their needs?
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17. MTS - Is the client equipment on a register and equipment serviced?
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18. MTS - Can staff on site (this could mean 1 or 2 staff on shift during audit) (verbal discussion rather than physical demonstration – client dignity and human rights) demonstrate competence and compliance to the TRAM Plan, work instructions and equipment. (Are they trained? Training records?)
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Slip, Trips and falls
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19. Following a visual inspection are any slip, trip or fall hazards present?
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20. Do staff have the correct footwear?
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21. Is the lighting adequate?
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Mental Health – Self care (do staff use the plan?) /work life balance/non-client related
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22. Has a psychosocial risk assessment been completed?
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23. Do you know about the Mental Health First Aider Network? Do you know where to find a support person?
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24. Proactive use of Converge – Eg: group or individual counselling – Is the process known and understood? Has the EAP Toolbox Talk been conducted.
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*In the final audit document these will need to be asked for each client N/A will remove the question from total and scoring
Training Compliance checks
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Training Compliance checks = 10% overall score* Score 80
Training Compliance checks
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1. Safety Induction
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2. My Learning Emergency management
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3. My Learning Intro to MTS
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4. My Learning Occupational Violence
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Safety Management Plan Compliance checks
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Safety Management Plan Compliance checks = 20% overall score, Score 120
Item no. 6 to be sourced from RRU
Items no. 7-12 from Property Folder
Safety Management Plan Compliance checks
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1. Site Famil Induction+ Emergency Response Plan
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2. First Aid Kit
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3. Site Risk Register
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4. Hazardous Substance Register
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5. Quarterly Workplace inspection
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6. Extreme Weather Event Plan
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7. Evacuation Diagram
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8. Asbestos Register
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9. Electrical test and tag
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10. Fixed RCD testing
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11. Fire servicing
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12. TMV installed and serviced
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Sign Off
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Signature:
