Office Safety Inspection Check List

Fire Prevention / Emergency Preparedness

  • Fire extinguisher(s) properly maintained, located and installed; 18" clearance

  • Evacuation routes are up-to-date and clearly posted

  • Exits are marked and exit lights working

  • Excess paper and trash removed and/or recycled

  • Sprinkler heads, if in place, are not obstructed/objects 18" or more below sprinklers

  • Last evacuation drill date:

  • Sample of employees knowledgeable about evacuation plan

  • Sample of employees knowledgeable about evacuation plan

  • Employee(s) have a copy of the Emergency/Disaster Packet

  • Emergency phone numbers posted conspicuously, on the phone, or easily referenced in emergency/disaster packet

  • 18” clearance in front of all alarm stations

Exit-- Aisles--Floors--Stairways--Halls--Ramps

  • Aisles and stairwells clear of obstacles and combustibles

  • Tripping hazards removed from cubicles/good housekeeping

  • Minimum 36” cubicle opening and unobstructed interior space

  • Floor covering/stair treads are attached securely

  • Exit doors unblocked and unlocked from inside; all doors/exits open easily without any obstruction and loss of function

  • Fire doors not wedged open

  • Handrails available - condition

  • Ramps have non-slip surface in good condition

  • Stairwells, aisles, halls and common areas well lit

Electrical

  • Extension cords/power strips -- 3 pronged, max. 25 ft./circuit breaker shut off type

  • Extension cords/power strips not coupled (piggy backed)

  • Universal adapters not in use

  • Condition of power cords

  • Condition of plugs and wall outlets; wall outlet covers in unused outlets

  • Circuits not overloaded

  • No household grade appliances

  • No wires or cords under carpets or other objects

  • Electric heaters have HR approval/meet SFM requirements; unplugged when not in use

  • Personal lamps, radios, cell phone chargers, etc. good condition, not modified

  • 30” free space in front of electrical panel/circuit breaker boxes

  • Extension cords not used on coffee makers, microwaves, refrigerators, heaters and vending machines

Book Cases -- Shelves -- Cabinets

  • Shelves not overloaded

  • Heavy storage shelves / tall book cases stable

  • Exposed sharp corners removed

  • Objects placed on shelves for safety and easy access

  • Safe access to top shelves/safe step stool in use

  • File cabinet drawers latch when closed

  • Vertical fi le cabinets have button/lock mechanism

  • File drawers do not open into traffic flow and do not block exits when open

  • Spot check cabinets for overloaded drawers and balanced loading

  • File drawers not left open

Cubicles/Office Equipment

  • Employee work stations ergonomically correct

  • Chair base - 5 point design

  • Chair construction appropriate for person

  • Chair - conference room chairs sturdy with stable base

  • Fans guarded and secure from falling

  • Paper cutters have guard/safety rod and functioning blade latch

General

  • OSHA “Safety and Health Protection on the Job” posted

  • Material Safety Data Sheets available

  • First aid kits are adequately supplied

Coin Counters, Currency Counters, & Recyclers; ATM

  • Are employees trained on correct usage/safety precautions

  • All equipment in functioning order

  • Caution signs posted (i.e. don’t put hands in machine while it is running)

  • ATM room inspected; fire extinguisher present

Security

  • Access by public controlled

  • Check-in and other procedures developed for staff working out of office

  • Staff trained at a minimum on threat reporting requirements per DHS Violence Policy

Outside Perimeter Inspection

  • No presence of bees nests

  • Landscaping/shrubbery is adequately maintained

  • Handicap access/button operates properly

  • Indoor and outdoor lighting working properly

  • Pavement and parking area inspected and deemed safe

Other Findings

  • Finding 1

  • Finding 2

  • Finding 3

  • Finding 4

  • Finding 5

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