Office Safety Inspection Check List

Fire Prevention / Emergency Preparedness

  • Fire extinguisher(s) properly maintained, located and installed; 18" clearance

  • Evacuation routes are up-to-date and clearly posted

  • Exits are marked and exit lights working

  • Excess paper and trash removed and/or recycled

  • Sprinkler heads, if in place, are not obstructed/objects 18" or more below sprinklers

  • Last evacuation drill date:

  • Sample of employees knowledgeable about evacuation plan

  • Sample of employees knowledgeable about evacuation plan

  • Employee(s) have a copy of the Emergency/Disaster Packet

  • Emergency phone numbers posted conspicuously, on the phone, or easily referenced in emergency/disaster packet

  • 18” clearance in front of all alarm stations

Exit-- Aisles--Floors--Stairways--Halls--Ramps

  • Aisles and stairwells clear of obstacles and combustibles

  • Tripping hazards removed from cubicles/good housekeeping

  • Minimum 36” cubicle opening and unobstructed interior space

  • Floor covering/stair treads are attached securely

  • Exit doors unblocked and unlocked from inside; all doors/exits open easily without any obstruction and loss of function

  • Fire doors not wedged open

  • Handrails available - condition

  • Ramps have non-slip surface in good condition

  • Stairwells, aisles, halls and common areas well lit


  • Extension cords/power strips -- 3 pronged, max. 25 ft./circuit breaker shut off type

  • Extension cords/power strips not coupled (piggy backed)

  • Universal adapters not in use

  • Condition of power cords

  • Condition of plugs and wall outlets; wall outlet covers in unused outlets

  • Circuits not overloaded

  • No household grade appliances

  • No wires or cords under carpets or other objects

  • Electric heaters have HR approval/meet SFM requirements; unplugged when not in use

  • Personal lamps, radios, cell phone chargers, etc. good condition, not modified

  • 30” free space in front of electrical panel/circuit breaker boxes

  • Extension cords not used on coffee makers, microwaves, refrigerators, heaters and vending machines

Book Cases -- Shelves -- Cabinets

  • Shelves not overloaded

  • Heavy storage shelves / tall book cases stable

  • Exposed sharp corners removed

  • Objects placed on shelves for safety and easy access

  • Safe access to top shelves/safe step stool in use

  • File cabinet drawers latch when closed

  • Vertical fi le cabinets have button/lock mechanism

  • File drawers do not open into traffic flow and do not block exits when open

  • Spot check cabinets for overloaded drawers and balanced loading

  • File drawers not left open

Cubicles/Office Equipment

  • Employee work stations ergonomically correct

  • Chair base - 5 point design

  • Chair construction appropriate for person

  • Chair - conference room chairs sturdy with stable base

  • Fans guarded and secure from falling

  • Paper cutters have guard/safety rod and functioning blade latch


  • OSHA “Safety and Health Protection on the Job” posted

  • Material Safety Data Sheets available

  • First aid kits are adequately supplied

Coin Counters, Currency Counters, & Recyclers; ATM

  • Are employees trained on correct usage/safety precautions

  • All equipment in functioning order

  • Caution signs posted (i.e. don’t put hands in machine while it is running)

  • ATM room inspected; fire extinguisher present


  • Access by public controlled

  • Check-in and other procedures developed for staff working out of office

  • Staff trained at a minimum on threat reporting requirements per DHS Violence Policy

Outside Perimeter Inspection

  • No presence of bees nests

  • Landscaping/shrubbery is adequately maintained

  • Handicap access/button operates properly

  • Indoor and outdoor lighting working properly

  • Pavement and parking area inspected and deemed safe

Other Findings

  • Finding 1

  • Finding 2

  • Finding 3

  • Finding 4

  • Finding 5

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.