Title Page

  • Case Paper, Philadelphia PA

  • Prepared by

  • Location
  • 02/22/2023

Untitled Page

  • Workplace Inspection Checklist

  • Entrances and Exits

  • Are entrances and exits to and from work areas free from obstructions?

  • Are exit doors clearly marked?

  • Walkways, Floors and Stairs

  • Are stairs and walkways kept clear of boxes, equipment, cables and other obstacles?

  • Is the tread on stairs in good condition and adequate to minimize slipping?

  • Is the foot space on each stair adequate?

  • Are handrails adequate and in a good state of repair?

  • Are stairs in a good state of repair?

  • Do stairs have anti-slip materials where warranted?

  • Are floors clear of slip and trip hazards, e.g., extension cords, torn carpet, uneven surfaces, cracks, holes, etc.?

  • Are walkways clear of trip hazards such as open drawers, boxes, etc.?

  • Are walkways and stairs wide enough?

  • Are walkways free of oil and grease?

  • Are walkways adequately lit and clearly marked?

  • Do walkways have unobstructed vision at intersections?

  • Storage Facilities

  • Are materials stored in bins whenever possible?

  • Is sufficient storage provided?

  • Are heavy items stored between mid-thigh and shoulder height?

  • Is there a safe means of accessing high shelves?

  • Is storage equipment in good condition and not overloaded?

  • Is stored material secured to prevent shifting/falling?

  • Are storage areas free from rubbish?

  • Are shelf units properly attached to walls and are cabinets/cupboards stable?

  • Are racks and pallets in good condition?

  • Lighting, Ventilation and Temperature

  • Does the lighting in the work area allow staff to see their work easily?

  • Are all light fittings in good working order? No flickering lights, etc.?

  • Are glare and excessive brightness minimized in the work area?

  • Is temperature maintained at a comfortable level?

  • Is there adequate ventilation throughout the work area?

  • Are all light bulbs, tubes and lighting covers adequately cleaned?

  • Are ventilation ducts kept clean and unobstructed?

  • Is general indoor air quality acceptable for the majority of occupants, i.e., temperature, humidity, air flow, etc.?

Equipment

  • Is equipment clean and working properly?

  • Are photocopiers located away from workstations to reduce noise and exposure to fumes?

  • Is all lifting or moving equipment in good condition?

  • Are fax machines, printers, binders, laminators and other office equipment in good condition?

  • Are procedures for safely operating equipment accessible to staff?

  • Are lockout/tagout procedures used?

  • Are there clear indications when equipment is switched on?

  • Are there procedures to report faulty equipment?

  • Are equipment guards in place?

  • Are noise levels controlled and is hearing protection being used?

Hazardous Substances

  • Are hazardous substances properly labeled?

  • Are hazardous substances properly stored?

  • Do procedures exist for the safe use and disposal of hazardous substances?

  • Are material safety data sheets available for all chemicals?

  • Is there a register of hazardous substances?

  • Are all containers labeled?

  • Are eye wash stations readily available and easily accessible to employees?

  • Electrical

  • Are all cords, plugs and sockets in good condition, i.e., not frayed, exposed, cracked, etc.?

  • Has electrical equipment been inspected, tested and tagged in accordance with company policies and regulations?

  • Are portable power tools in good condition?

  • Are all electrical items in good condition?

  • Have switches and circuits/circuit breakers been identified and are they in working condition?

  • Are battery chargers marked and well ventilated?

Staff Amenities

  • Are staff toilets and bathroom facilities in good condition?

  • Are toilets and bathroom facilities cleaned regularly?

  • Is kitchen equipment in good working order?

  • Are hot water taps appropriately marked?

  • Is kitchen and bathroom rubbish removed regularly?

  • Are surfaces in bathrooms and kitchen areas slip free?

  • Do kitchens contain fire extinguishers that are serviceable and accessible?

  • Are microwaves, refrigerators, etc., cleaned regularly to reduce risks of infection and fire?

Emergency Procedures

  • Can emergency signals and alarms be clearly heard?

  • Are emergency exits clearly marked, easy to open and functional?

  • Are alarms and signals tested on a regular basis?

  • Are emergency exit lights operational?

  • Has there been an evacuation drill in the last 12 months?

  • Are evacuation drills reviewed and documented?

  • Have floor wardens been appointed?

  • Are the names and details of office/floor wardens and emergency procedures displayed?

  • Is an evacuation plan displayed?

  • Are fire extinguishers easily identified and located?

  • Have fire extinguishers been inspected and tagged within the last six months?

  • Emergency Procedures (Continued)

  • Are fire hoses conveniently located in major corridors?

  • Are sprinkler systems and smoke detectors operational?

  • Have re-entry procedures following an evacuation been developed and displayed?

  • Has emergency evacuation training been provided to all employees?

First Aid

  • Have first aid responders’ names been communicated to all employees?

  • Are the names and contact details of first aid responders and locations of first aid kits displayed?

  • Are there adequate numbers of currently-trained first responders in or near work areas?

  • Are first aid kits clearly labeled?

  • Are first aid kits easily accessible?

  • Are first aid kits regularly maintained and stocked?

  • Are emergency telephone numbers clearly displayed?

  • Are storage areas for AED devices communicated to personnel?

Security

  • Are premises secure while employees are at work, e.g., during minimum staff shifts?

  • Are security doors operational?

  • Are there procedures for managing suspicious mail and threats?

  • Have employees been trained in workplace violence procedures?

Desks/Workstations

  • If desks are adjustable, can the adjustments be easily made?

  • Is there enough space on each desk for the work required?

  • Is the height of desks appropriate for the main tasks performed, e.g,. keyboarding?

  • Are items in constant use within easy reach?

  • Are workstations/desks stable and undamaged?

  • Do workstations have adequate storage?

  • Are waste bins emptied regularly?

  • Is there sufficient space around workstations to provide safe access?

  • Desks/Workstations (Continued)

  • Have staff been provided with information on how to optimize their workstation, where applicable? Provide comment:

  • Have aids been provided for computer workstations (for example, foot rests and document holders)?

Personal Computers

  • Are monitor screens located approximately an arm’s length away?

  • Are the tops of screens located just below eye level?

  • Can the height and angle of the monitor be adjusted?

  • Are characters displayed on screens legible and stable?

  • Is screen glare minimized?

  • Is the mouse situated in a convenient position so that the user does not have to reach or stretch?

  • Is the mouse easy to move?

Chairs (Used for working at personal computers)

  • Can the height of chairs be adjusted according to the tasks being undertaken?

  • Can the height of back rests be adjusted to provide appropriate lumbar support?

  • Can the angle of the back rests be adjusted so that users are sitting upright when using a personal computer?

  • Can the chairs be moved close to the workstation without being obstructed by arm rests?

  • Are chairs stable and undamaged?

Training

  • Are new employees provided safety training during employee orientation?

  • Is job-specific training held for employees on a regular basis?

  • Is training provided on the safe use of common equipment?

  • Are personnel familiar with applicable material safety data sheets?

  • Are all personnel familiar with the emergency evacuation plan?

  • Is all training documentation current and accessible?

  • Have all personnel been trained in work-alone procedures?

  • Have personnel been trained in the use of personal protective equipment (gloves, respirators, hearing protection, safety glasses, lab coats, hard hats) and is PPE provided where necessary?

  • Safe Lifting

  • Have workers been trained on, and are they using, safe lifting techniques?

  • Are employees avoiding heavy loads (splitting into smaller loads or asking for help)?

  • When lifting, do employees bend their knees to take pressure off their backs?

  • Workplace Inspection Committee Action Sheet

  • Response to Identified Inspection Issue

  • Action Required

  • Person Responsible/ Target Completion Date

  • Verified Completion Date/Signature

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