Safety Leadership Team Meeting Minutes (October 2014)

Safety Leadership Team meeting minutes (October 2014)

• Store Number

• Store Name

• Date Completed

  Date

• Meeting chairperson

• Store Manager Signature

  Sign

Instructions

• Use this template to help manage your Safety Leadership Team meeting. The meeting is made up of two parts. First part is to go on the shop floor with the team looking at some key points and then the second part is to sit down as a group to review the sites safety performance and agree on key actions.
  
  You can add notes and photos for each question by tapping on the question being asked. Photos are a big benefit to capture what the observation is.

What to do if you require assistance

• Contact your Regional Health & Safety Advisor for advice.

SLT Meeting Actions

• You can capture any key actions during the walk around and meeting by generating an action into the comments section.
  
  Key actions are to be transferred to the Site Operational Plan as site specific actions so they can be tracked and closed out.

Filing

• Upload a copy of the completed Minutes to the Site Operational Plan under the SLT brick for this month. Remember to include any actions as site specific actions to be tracked and closed out.

Store Walk Around

Site Contractor and Visitor Sign in. As a group, check if our sign in process is working.

• 1. Is our sign in folder located securely away and not visible to the public when not in use?

  Yes

  No

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

• 2. Ask the Team Member to give an example site induction for a visitor who has not attended the site before. <br>Did they cover the following? - Evacuation procedures for the site and assembly point.<br>- First aiders are available on site and how to access them.<br>- Facilities on site (e.g. Toilets, tearoom)

  Yes

  No

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

• 3. Are all sign folder columns completed?

  Yes

  No

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

• 4. Have our TMs signing in Contractors completed online training?

  Yes

  No

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

• Other good observations / issues

Other observation

• Good observation / issue detail.

  Safe

  At Risk

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

Cleaners Room Standards

• 1. Cleaners area is being maintained in a clean and tidy manner?

  Yes

  No

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

• 2. Cleaners electrical equipment is tested and tagged within date. Cleaners are using a portable Safety Switch for all equipment.

  Yes

  No

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

• 3. Cleaners have current Material Safety Data Sheets for all chemicals they have on site that are within date (I.e. Within past 5 years).

  Yes

  No

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

• Other good observations / issues

Other observation

• Good observation / issue detail.

  Safe

  At Risk

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

Store Walk Around

• Are there any other good observations or safety concerns you see when walking around your store.

• Other good observations / issues

Other observation

• Good observation / issue detail.

  Safe

  At Risk

  N/A

• Outline any action/s required and transfer to Site Operational Plan as a Site Specific Action.

Group meeting

Previous meeting

• Review the minutes from the previous meeting.

• Closed off and outstanding issues from previous meeting.

Closed off / Outstanding issue

• Closed off / Outstanding issue

  closed off

  outstanding issue

• Action detail

Recent safety related communications.

• Has the site actioned National Safety Bulletin 135 safe return of items to RLO? Share detail with the SLT. Are there any issues for our site?

  Yes

  No

  N/A

• Has the site delivered the Sales Floor Relay team talk? Share detail with the SLT. Are we confident our teams have the skills to plan and do this work well.

  Yes

  No

  N/A

• Are team members of the SLT aware of safety requirements of demonstrators and suppliers? Refer to summary below.

  Yes

  No

  N/A

• Are state SLT minutes available? Share any key points of the minutes with the store SLT.

  Yes

  No

  N/A

Site Operational Plan progress

Overall SOP compliance.

• Overall what is our compliance level with our Site SOP. Refer to Sept SOP Compliance report.

  above 95% compliance YTD

  between 90 - 95% compliance YTD

  below 90%

• Include comments or agreed actions.

Safety Month (October)

• Have we made our store safety video as part of Safety Month or have any ideas from the group what we can do?

  Yes

  No

  N/A

• Include comments or agreed actions.

• Are we progressing well with other safety month activities? Anyone have other ideas on our activities.

  Yes

  No

  N/A

• Include comments or agreed actions.

Self evaluation (Sept)

• Overall how did we perform.

  performed very well

  overall ok but some areas to improve

  concerning result, some work to do

• Include comments or agreed actions.

• What were some of the positives to come out of the self evaluation.

• What were some of the areas of improvement to come out of the self evaluation.

Training Register (Sept)

• Overall how did we perform when we looked at our training numbers.

  performed very well

  overall ok but some areas to improve

  concerning result, some work to do

• Include comments or agreed actions.

• What were some of the areas of improvement identified.

Safety issues raised at our Store

• Discuss incidents reported over past two months. What were contributing factors to each incident and what corrective actions were put in place.

• Include comments or agreed actions.

• Are there any safety issues that must be addressed? Include required action.

Safety issue

• Nature of issue to be addressed.

  high risk / urgent issue

  lower risk / non urgent issue

• Outline required action. Transfer to Site Operational Plan to track and close out.

Our performance

• Discuss our current safety performance - refer to the Store Safety Performance Summary.
  How are we tracking against our injury and claims targets and our site focus areas for FY15.

• Include comments or agreed actions.

Regulator and legislation update

• Has the store been issued any notices by regulator authorities (e.g Worksafe)?

  Yes

  No

  N/A

• Include comments or agreed actions.

• Has the store been informed of any legislative updates.

  Yes

  No

  N/A

• Include comments or agreed actions.

Proposed or pending workplace changes that may impact health and safety.

• Are there any proposed or pending workplace changes that may impact on health and safety

• Include comments or agreed actions.

• Are there any safety issues that must be addressed? Include required action.

Safety issue

• Nature of issue to be addressed.

  high risk / urgent issue

  lower risk / non urgent issue

• Outline required action. Transfer to Site Operational Plan to track and close out.

Contractor safety issues

• Contractors, demonstrator and supplier issues from spot checks, CARs etc.

• Include comments or agreed actions.

• Are there any safety issues that must be addressed. Include required action.

Safety issue

• Nature of issue to be addressed.

  high risk / urgent issue

  lower risk / non urgent issue

• Outline required action. Transfer to Site Operational Plan to track and close out.

General business.

• Are there any items of general business to raise. Include required action.

General business item

• Nature of issue to be addressed.

  high risk / urgent issue

  lower risk / non urgent issue

• Outline required action. Transfer to Site Operational Plan to track and close out.

• Date and time of next meeting.

  Date