Safety Wellbeing & Injury Management

• Audit Title

• Location
  Address

• Conducted on

  Date

• Prepared by

1. Emergency Evacuations

• 1.1 Is there a current evacuation sign & diagram clearly displayed? Are there sufficient signs in suitable locations? Are the signs correctly oriented?

  Yes

  No

  N/A

• 1.2 Are exits from building clearly marked and correspond with the fire evacuation plan?

  Yes

  No

  N/A

• 1.3 Where emergency lights are installed, are they in working order?

  Yes

  No

  N/A

• 1.4 Are staff with specific evacuation needs (eg wheelchair) considered in the evacuation plan?

  Yes

  No

  N/A

• 1.5 Has an evacuation drill been conducted in the past year ( date )?

  Yes

  No

  N/A

• 1.6 Are fire extinguishers tagged and have they been inspected by a qualified person? Month of last inspection ?

  Yes

  No

  N/A

• 1.7 Is fire equipment easily accessible and clearly marked?

  Yes

  No

  N/A

• 1.8 Are fire wardens / evacuation coordinators appropriately trained and are names displayed in the office?

  Yes

  No

  N/A

• 1.9 Is the fire warning system tested regularly and what type of if warning system is the office using?

  Yes

  No

  N/A

2. First Aid

• 2.1 Has a risk assessment been completed to establish first aid requirements?

  Yes

  No

  N/A

• 2.2 How many appointed first aid officers are established in the location?

  Yes

  No

  N/A

• 2.3 Are first aid officers paid for this role ( as per Dept policy)?

  Yes

  No

  N/A

• 2.4 Are the first aid qualifications up to date ( three year & 12 month CPR update)?

  Yes

  No

  N/A

• 2.5 Are First Aiders names displayed?

  Yes

  No

  N/A

• 2.6 Are all first aid kits clearly identified and well maintained?

  Yes

  No

  N/A

• 2.7 Are emergency contact numbers displayed near first aid kit?

  Yes

  No

  N/A

• 2.8 Is there a current accident response plan accessible to staff?

  Yes

  No

  N/A

3. Electrical

• 3.1 Are electrical safety switches checked regularly?

  Yes

  No

  N/A

• 3.2 Is portable electrical equipment tested and tagged on a regular basis?

  Yes

  No

  N/A

• 3.4 Are all lights and fittings, power points and switches well maintained?

  Yes

  No

  N/A

• 3.5 Is the area free of any hazardous extension cords and double adapters?

  Yes

  No

  N/A

• 3.6 Are leads under the desk tidy and free of any electrical hazards?

  Yes

  No

  N/A

• 3.7 Are electrical cords organized in a controlled and safe manner?

  Yes

  No

  N/A

• 3.9 Is all electrical equipment in use owned by the Department?

  Yes

  No

  N/A

4. Work Environment

• 4.1 Is lighting adequate for the task being undertaken?

  Yes

  No

  N/A

• 4.2 Are all lights operating?

  Yes

  No

  N/A

• 4.3 Are all light fittings clean?

  Yes

  No

  N/A

• 4.4 Is air circulation adequate in all areas?

  Yes

  No

  N/A

• 4.5 Are air conditioning vents clean?

  Yes

  No

  N/A

• 4.6 Are all floor coverings in good condition?

  Yes

  No

  N/A

• 4.7 Are background noises acceptable?

  Yes

  No

  N/A

• 4.8 Is the air conditioning system maintained on a regular basis?

  Yes

  No

  N/A

5. Housekeeping

• 5.1 Is the office foyer in a clean and tidy appearance?

  Yes

  No

  N/A

• 5.2 Are access and egress points free of hazard points?

  Yes

  No

  N/A

• 5.2 Are outdoor areas well maintained and free of hazards and rubbish?

  Yes

  No

  N/A

• 5.3 Are all floors, walkways, walls and ceilings in a clean well maintained condition?

  Yes

  No

  N/A

• 5.4 Has the Smoking policy been enforced and if a designated smoking area has been established, has a risk assessment been completed?

  Yes

  No

  N/A

• 5.5 Are all chairs in good condition and ergonomically adjustable?

  Yes

  No

  N/A

• 5.6 Does local hazard identification and reporting occur?

  Yes

  No

  N/A

• 5.7 Is sufficient storage space provided?

  Yes

  No

  N/A

6. Manual Handling

• 6.1 Are shelves and fixtures secured firmly and in safe condition?

  Yes

  No

  N/A

• 6.2 Are storage areas stacked in a safe manner which assists people when depositing or retrieving goods?

  Yes

  No

  N/A

• 6.3 Are compatuses and other equipment maintained to allow ease of movement?

  Yes

  No

  N/A

• 6.4 Where required are manual handling tasks completed safely?

  Yes

  No

  N/A

• 6.5 Where provided is any manual handling equipment in safe working condition? Eg trolleys

  Yes

  No

  N/A

• 6.6 Where required has manual handling training been provided?

  Yes

  No

  N/A

• 6.7 Are the manual handling posters displayed

  Yes

  No

  N/A

7. Work Posture / Organisation

• 7.1 Are all work stations setup according to ergonomic guidelines?

  Yes

  No

  N/A

• 7.2 Are all chairs and desks ergonomically adjustable?

  Yes

  No

  N/A

• 7.3 Are workstations free from clutter with ample space provided to perform work in a safe manner?

  Yes

  No

  N/A

• 7.4 Are staff comfortable with their ergonomic setup?

  Yes

  No

  N/A

• 7.5 Have staff been instructed in correct workstation setup requirements?

  Yes

  No

  N/A

8. Amenities

• 8.1 Is the kitchen area clean and tidy?

  Yes

  No

  N/A

• 8.2 Are refrigerators clean and free of out of date food?

  Yes

  No

  N/A

• 8.3 Is dishwasher clean and well maintained?

  Yes

  No

  N/A

• 8.4 Are microwave ovens in a clean and tidy condition?

  Yes

  No

  N/A

• 8.5 Are rubbish bins emptied and clean?

  Yes

  No

  N/A

• 8.6 Are toilet facilities regularly cleaned and maintained?

  Yes

  No

  N/A

• 8.7 If provided, are washing machine facilities clean and well maintained?

  Yes

  No

  N/A

9. Workers H&S Consultation

• 9.1 Where elected are health and safety representatives involved in the resolution of workplace safety issues?

  Yes

  No

  N/A

• 9.2 Is health and safety on the workgroup meeting agendas?

  Yes

  No

  N/A

• 9.3 Are employees aware of the Regional Safety Wellbeing & Injury Management consultation Network?

  Yes

  No

  N/A

10. Workplace Assessment & Inspection

• 10.1 Are Workplace Inspections conducted by HSR or nominated employee?

  Yes

  No

  N/A

• 10.2 Are findings of inspection discussed with National Facilities Service Manager and outcomes recorded and actioned?

  Yes

  No

  N/A

11. Risk Management

• 11.1 Does the service centre have a Work Health & Safety Risk Management register?

  Yes

  No

  N/A

• 11.2 Are Work Health & Safety risks reported to Management and H&S representative?

  Yes

  No

  N/A

12. Planning & Development

• 12.1 Are Safety Wellbeing & Injury Management programs incorporated into operational plans?

  Yes

  No

  N/A

13. Education & Awareness

• 13.1 Are all employees inducted into the workplace as per Departmental policy?

  Yes

  No

  N/A

• 13.2 Is the employee training register up to date?

  Yes

  No

  N/A

• 13.3 Do workplace induction programs include, Fire Safety awareness, Health & Safety Awareness?

  Yes

  No

  N/A

14. Performance Reporting

• 14.1 Do Managers receive and review information about service centre Health & Safety performance.?

  Yes

  No

  N/A

15. Incident & Injury Management

• 15.1 Are H&S representatives informed and involved in work related WH&S events?

  Yes

  No

  N/A

• 15.2 Are H&S representatives involved in critical incident reporting and WIRF completion and support?

  Yes

  No

  N/A

• 15.3 Are Management and staff aware of the process for managing critical incident issues?

  Yes

  No

  N/A

16. Employee Support & Wellbeing & Psychological Health

• 16.1 Are staff aware of EAS supports and how to access this?

  Yes

  No

  N/A

• 16.2 Do staff have opportunities to express there views?

  Yes

  No

  N/A

• 16.3 Does an open communication process exist between staff and management?

  Yes

  No

  N/A

• 16.4 Do staff have a clear understanding of there role and jobt?

  Yes

  No

  N/A

17. Hazardous Substances

• 17.1 Are all hazardous substances stored correctly?

  Yes

  No

  N/A

• 17.2 Are COSHH sheets available for hazardous substances stored on site?

  Yes

  No

  N/A

• 17.3 Are hazardous substances stored in approved containers?

  Yes

  No

  N/A

18. Safety & security away from office?

• 18.1 Do employees maintain regular contact when working away from the office?

  Yes

  No

  N/A

• 18.2 For remote travel, do employees complete a remote travel checklist?

  Yes

  No

  N/A

• 18.3 Are remote vehicles fitted with first aid kits and necessary supplies for the journey?

  Yes

  No

  N/A

• 18.4 Is a contact person appointed for out of office contact?

  Yes

  No

  N/A

19. In office security

• 19.1 Are duress systems tested every 6 months?

  Yes

  No

  N/A

• 19.2 Do all staff know how to respond to a duress activation?

  Yes

  No

  N/A

• 19.3 Are security cameras if installed working correctly?

  Yes

  No

  N/A

• 19.7 Are staff aware of response to aggressive client interactions?

  Yes

  No

  N/A

• 19.8 Are duress response procedure in place?

  Yes

  No

  N/A

H&S Advisor Signatures

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Managers Signatures

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