Information

  • Audit Title

  • Location
  • Conducted on

  • Prepared by

1. Emergency Evacuations

  • 1.1 Is there a current evacuation sign & diagram clearly displayed? Are there sufficient signs in suitable locations? Are the signs correctly oriented?

  • 1.2 Are exits from building clearly marked and correspond with the fire evacuation plan?

  • 1.3 Where emergency lights are installed, are they in working order?

  • 1.4 Are staff with specific evacuation needs (eg wheelchair) considered in the evacuation plan?

  • 1.5 Has an evacuation drill been conducted in the past year ( date )?

  • 1.6 Are fire extinguishers tagged and have they been inspected by a qualified person? Month of last inspection ?

  • 1.7 Is fire equipment easily accessible and clearly marked?

  • 1.8 Are fire wardens / evacuation coordinators appropriately trained and are names displayed in the office?

  • 1.9 Is the fire warning system tested regularly and what type of if warning system is the office using?

2. First Aid

  • 2.1 Has a risk assessment been completed to establish first aid requirements?

  • 2.2 How many appointed first aid officers are established in the location?

  • 2.3 Are first aid officers paid for this role ( as per Dept policy)?

  • 2.4 Are the first aid qualifications up to date ( three year & 12 month CPR update)?

  • 2.5 Are First Aiders names displayed?

  • 2.6 Are all first aid kits clearly identified and well maintained?

  • 2.7 Are emergency contact numbers displayed near first aid kit?

  • 2.8 Is there a current accident response plan accessible to staff?

3. Electrical

  • 3.1 Are electrical safety switches checked regularly?

  • 3.2 Is portable electrical equipment tested and tagged on a regular basis?

  • 3.4 Are all lights and fittings, power points and switches well maintained?

  • 3.5 Is the area free of any hazardous extension cords and double adapters?

  • 3.6 Are leads under the desk tidy and free of any electrical hazards?

  • 3.7 Are electrical cords organized in a controlled and safe manner?

  • 3.9 Is all electrical equipment in use owned by the Department?

4. Work Environment

  • 4.1 Is lighting adequate for the task being undertaken?

  • 4.2 Are all lights operating?

  • 4.3 Are all light fittings clean?

  • 4.4 Is air circulation adequate in all areas?

  • 4.5 Are air conditioning vents clean?

  • 4.6 Are all floor coverings in good condition?

  • 4.7 Are background noises acceptable?

  • 4.8 Is the air conditioning system maintained on a regular basis?

5. Housekeeping

  • 5.1 Is the office foyer in a clean and tidy appearance?

  • 5.2 Are access and egress points free of hazard points?

  • 5.2 Are outdoor areas well maintained and free of hazards and rubbish?

  • 5.3 Are all floors, walkways, walls and ceilings in a clean well maintained condition?

  • 5.4 Has the Smoking policy been enforced and if a designated smoking area has been established, has a risk assessment been completed?

  • 5.5 Are all chairs in good condition and ergonomically adjustable?

  • 5.6 Does local hazard identification and reporting occur?

  • 5.7 Is sufficient storage space provided?

6. Manual Handling

  • 6.1 Are shelves and fixtures secured firmly and in safe condition?

  • 6.2 Are storage areas stacked in a safe manner which assists people when depositing or retrieving goods?

  • 6.3 Are compatuses and other equipment maintained to allow ease of movement?

  • 6.4 Where required are manual handling tasks completed safely?

  • 6.5 Where provided is any manual handling equipment in safe working condition? Eg trolleys

  • 6.6 Where required has manual handling training been provided?

  • 6.7 Are the manual handling posters displayed

7. Work Posture / Organisation

  • 7.1 Are all work stations setup according to ergonomic guidelines?

  • 7.2 Are all chairs and desks ergonomically adjustable?

  • 7.3 Are workstations free from clutter with ample space provided to perform work in a safe manner?

  • 7.4 Are staff comfortable with their ergonomic setup?

  • 7.5 Have staff been instructed in correct workstation setup requirements?

8. Amenities

  • 8.1 Is the kitchen area clean and tidy?

  • 8.2 Are refrigerators clean and free of out of date food?

  • 8.3 Is dishwasher clean and well maintained?

  • 8.4 Are microwave ovens in a clean and tidy condition?

  • 8.5 Are rubbish bins emptied and clean?

  • 8.6 Are toilet facilities regularly cleaned and maintained?

  • 8.7 If provided, are washing machine facilities clean and well maintained?

9. Workers H&S Consultation

  • 9.1 Where elected are health and safety representatives involved in the resolution of workplace safety issues?

  • 9.2 Is health and safety on the workgroup meeting agendas?

  • 9.3 Are employees aware of the Regional Safety Wellbeing & Injury Management consultation Network?

10. Workplace Assessment & Inspection

  • 10.1 Are Workplace Inspections conducted by HSR or nominated employee?

  • 10.2 Are findings of inspection discussed with National Facilities Service Manager and outcomes recorded and actioned?

11. Risk Management

  • 11.1 Does the service centre have a Work Health & Safety Risk Management register?

  • 11.2 Are Work Health & Safety risks reported to Management and H&S representative?

12. Planning & Development

  • 12.1 Are Safety Wellbeing & Injury Management programs incorporated into operational plans?

13. Education & Awareness

  • 13.1 Are all employees inducted into the workplace as per Departmental policy?

  • 13.2 Is the employee training register up to date?

  • 13.3 Do workplace induction programs include, Fire Safety awareness, Health & Safety Awareness?

14. Performance Reporting

  • 14.1 Do Managers receive and review information about service centre Health & Safety performance.?

15. Incident & Injury Management

  • 15.1 Are H&S representatives informed and involved in work related WH&S events?

  • 15.2 Are H&S representatives involved in critical incident reporting and WIRF completion and support?

  • 15.3 Are Management and staff aware of the process for managing critical incident issues?

16. Employee Support & Wellbeing & Psychological Health

  • 16.1 Are staff aware of EAS supports and how to access this?

  • 16.2 Do staff have opportunities to express there views?

  • 16.3 Does an open communication process exist between staff and management?

  • 16.4 Do staff have a clear understanding of there role and jobt?

17. Hazardous Substances

  • 17.1 Are all hazardous substances stored correctly?

  • 17.2 Are COSHH sheets available for hazardous substances stored on site?

  • 17.3 Are hazardous substances stored in approved containers?

18. Safety & security away from office?

  • 18.1 Do employees maintain regular contact when working away from the office?

  • 18.2 For remote travel, do employees complete a remote travel checklist?

  • 18.3 Are remote vehicles fitted with first aid kits and necessary supplies for the journey?

  • 18.4 Is a contact person appointed for out of office contact?

19. In office security

  • 19.1 Are duress systems tested every 6 months?

  • 19.2 Do all staff know how to respond to a duress activation?

  • 19.3 Are security cameras if installed working correctly?

  • 19.7 Are staff aware of response to aggressive client interactions?

  • 19.8 Are duress response procedure in place?

H&S Advisor Signatures

  • Add signature

  • Select date

Managers Signatures

  • Add signature

  • Select date

Health & Safety Representative Signature

  • Add signature

  • Select date

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.