Safety Wellbeing & Injury Management

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Emergency Evacuation of workplace

• Is there a current evacuation plan clearly displayed in the office? How many are displayed and are they located in suitable locations?

  Yes

  No

  N/A

• Are exits from building clearly marked and correspond with the evacuation plan?

  Yes

  No

  N/A

• Where emergency lights are installed are they working (light on)?

  Yes

  No

  N/A

• Are staff with specific evacuation needs (eg wheelchair) considered in the evacuation plan?

  Yes

  No

  N/A

• Has the office conducted an evacuation in the past year ( date )?

  Yes

  No

  N/A

• Are fire extinguishers tagged and have they been inspected by a qualified person Month of last inspection ?

  Yes

  No

  N/A

• Is fire equipment easily accessible and clearly marked?

  Yes

  No

  N/A

• Are fire wardens / evacuation coordinators appropriately trained and are names displayed in the office?

  Yes

  No

  N/A

• Is the fire warning system tested regularly and what type of if warning system is the office using?

  Yes

  No

  N/A

Office first Aid

• Has a risk assessment been completed to establish first aid requirements?

  Yes

  No

  N/A

• How many first aid officers in the location?

  Yes

  No

  N/A

• Is the first aid officer payed for this role ( as per Dept policy)?

  Yes

  No

  N/A

• Are the first aid qualifications up to date ( three year & 12 month CPR update)?

  Yes

  No

  N/A

• Are FAO personnel names displayed?

  Yes

  No

  N/A

• Are all first aid kits clearly identified and well maintained?

  Yes

  No

  N/A

• Are emergency contact numbers displayed near first aid kit?

  Yes

  No

  N/A

• Is there a current office response to accidents in the workplace?

  Yes

  No

  N/A

Electrical

• Are electrical safety switches checked regularly?

  Yes

  No

  N/A

• Is portable electrical tested and tagged?

  Yes

  No

  N/A

• Are all lights and fittings maintain in good working order?

  Yes

  No

  N/A

• Is the area free of any hazardous extension cords and double adapters?

  Yes

  No

  N/A

• Are leads under the desk tidy and free of any electrical hazards?

  Yes

  No

  N/A

• Are electrical cords organized in a controlled and safe manner?

  Yes

  No

  N/A

• Is all electrical equipment in use owned by the Department?

  Yes

  No

  N/A

Work Environment

• Is lighting adequate for the task being undertaken?

  Yes

  No

  N/A

• Are all lights operating?

  Yes

  No

  N/A

• Are all light fittings clean?

  Yes

  No

  N/A

• Is air circulation adequate in all areas?

  Yes

  No

  N/A

• Are air conditioning vents clean?

  Yes

  No

  N/A

• Are all floor coverings in good condition?

  Yes

  No

  N/A

• Are background noises acceptable?

  Yes

  No

  N/A

• Is the air conditioning system maintained?

  Yes

  No

  N/A

Housekeeping

• Is the office foyer in a clean and tidy appearance?

  Yes

  No

  N/A

• Are access and egress points free of hazard points?

  Yes

  No

  N/A

• Are all stairs free from trip hazards?

  Yes

  No

  N/A

• Are all desks in good working order?

  Yes

  No

  N/A

• Are all chairs in good working order and ergonomically adjustable?

  Yes

  No

  N/A

• Are outdoor area free of hazards and and we'll maintained, free from rubbish and litter?

  Yes

  No

  N/A

• Are all floors,walls and ceilings in a clean and well maintained condition?

  Yes

  No

  N/A

• If smoking is permitted in a designated area, has a risk assessment been completed and approved?

  Yes

  No

  N/A

• Does local hazard identification reporting occur?

  Yes

  No

  N/A

• Is sufficient storage space provided?

  Yes

  No

  N/A

Manual Handling

• Are shelves and fixtures secured firmly and in safe condition?

  Yes

  No

  N/A

• Are storage areas stacked in a safe manner which assists people when depositing or retrieving goods?

  Yes

  No

  N/A

• Are compatuses and other equipment maintained to allow ease of movement?

  Yes

  No

  N/A

• Where required are manual handling tasks completed safely?

  Yes

  No

  N/A

• Where provided is any manual handling equipment in safe working condition? Eg trolleys

  Yes

  No

  N/A

• Where required has manual handling training been provided?

  Yes

  No

  N/A

Work Posture / Organisation

• Are all work stations setup according to ergonomic guidelines?

  Yes

  No

  N/A

• Are all chairs and desks ergonomically adjustable?

  Yes

  No

  N/A

• Are workstations free from clutter with ample space provided to perform work in a safe manner?

  Yes

  No

  N/A

• Are staff comfortable with there ergonomically setup?

  Yes

  No

  N/A

• Have staff been instructed in correct workstation setup requirements?

  Yes

  No

  N/A

Amenities

• Is kitchen area clean and tidy?

  Yes

  No

  N/A

• Are refrigerators clean and free of out of date food?

  Yes

  No

  N/A

• Is dishwasher clean and well maintained?

  Yes

  No

  N/A

• Are microwave ovens in a clean and tidy condition?

  Yes

  No

  N/A

• Are rubbish bins emptied and clean?

  Yes

  No

  N/A

• Are toilet facilities regularly cleaned and maintained?

  Yes

  No

  N/A

• If provided are washing machine facilities clean and well maintained?

  Yes

  No

  N/A

WHS Consultation

• Where elected are health and safety representatives involved in the resolution of workplace safety issues?

  Yes

  No

  N/A

• Is health and safety on the workgroup agenda?

  Yes

  No

  N/A

• Are employees aware of the Regional Safety Wellbeing & Injury Management consultation Network?

  Yes

  No

  N/A

Workplace Assessment & Inspection

• Are Workplace Inspections conducted by HSR or nominated employee?

  Yes

  No

  N/A

• Are findings of inspection discussed with Service Centre Manager and outcomes recorded and auctioned?

  Yes

  No

  N/A

Risk Management

• Does the service centre have a Work Health & Safety Risk Management register?

  Yes

  No

  N/A

• Are Work Health & Safety risks reported to Management and H&S representative?

  Yes

  No

  N/A

Planning & Development

• Are Safety Wellbeing & Injury Management programs incorporated into operational plans?

  Yes

  No

  N/A

Education & Awareness

• Are all employees inducted into the workplace as per Departmental policy?

  Yes

  No

  N/A

• Is the employee training register up to date?

  Yes

  No

  N/A

• Do workplace induction programs include, Fire Safety awareness, Health & Safety Awareness,?

  Yes

  No

  N/A

Performance Reporting

• Do Managers receive and review information about service centre Health & Safety performance.?

  Yes

  No

  N/A

Incident & Injury Management

• Are H&S representatives informed and involved in work related WH&S events?

  Yes

  No

  N/A

• Are H&S representatives involved in critical incident reporting and WIRF completion and support?

  Yes

  No

  N/A

• Are Management and staff aware of the process for managing critical incident issues?

  Yes

  No

  N/A

Employee Support & Wellbeing & Psychological Health

• Are staff aware of Departmental EAS supports and how to access this?

  Yes

  No

  N/A

• Do staff have opportunities to express there views?

  Yes

  No

  N/A

• Does an open communication process exist between staff and management?

  Yes

  No

  N/A

• Do staff have a clear understanding of there role and job within the department?

  Yes

  No

  N/A

Hazardous Substances

• Are all hazardous substances stored correctly?

  Yes

  No

  N/A

• Are SDS sheets available for hazardous substances stored on site?

  Yes

  No

  N/A

• Are hazardous substances stored in approved containers?

  Yes

  No

  N/A

Safety & security away from office?

• Do employees maintain regular contact when working away from the office?

  Yes

  No

  N/A

• For remote travel, do employees complete a remote travel checklist?

  Yes

  No

  N/A

• Are remote vehicles fitted with first aid kits and necessary supplies for the journey?

  Yes

  No

  N/A

• Is a contact person appointed for out of office contact?

  Yes

  No

  N/A

• Are pre departure vehicle checks conducted and if fitted is SkyNet duress system tested with Chubb security?

  Yes

  No

  N/A

In office security

• Are duress systems tested monthly?

  Yes

  No

  N/A

• Do all staff know how to respond to a duress activation?

  Yes

  No

  N/A

• Are security cameras if installed working and tested monthly?

  Yes

  No

  N/A

• Are interview high risk procedures followed?

  Yes

  No

  N/A

• Are interview rooms in a clean and tidy condition?

  Yes

  No

  N/A

• Is high security room correctly setup?

  Yes

  No

  N/A

• Are staff aware of response to aggressive client interactions?

  Yes

  No

  N/A

• Are duress response procedure in place?

  Yes

  No

  N/A

Summary of recommendations

SWIM Advisor Signatures

• Add signature

  Sign

• Select date

  Date

Managers Signatures

• Add signature

  Sign

• Select date

  Date

Health & Safety Representative Signature

• Add signature

  Sign

• Select date

  Date