Audit

DEPOT
General Depot Observations

Is the depot fitted with the appropriate corporate signage?

Is the depot depot wall in good repair and offer suitable levels of security?

Turn the switch on if a security guard is provided.

Is the security hut suitably provisioned with furniture etc?

Do the security staff perform their jobs adequately?

Does the security hut have a clock?

Do the security staff perform their jobs adequately?

Are gates, barriers and boundary walls undamaged/working?

Are the security staff correctly dressed?

Does the depot exterior give a positive impression of the Company to the general public?

Are sufficient bins located around the depot?
(ideally every 15 meters in van parking areas)

Is the depot clear of litter and accumulated junk?

Are general items around the depot stored neatly and sensibly?

Are scrap assets centralised in a designated area?

Is there proof that scrap assets are awaiting RDTFA action?

Are scrap assets being stripped of useable spares and parts?

Is the vehicle wash down area tidy and well maintained?

Is the vehicle wash down area suitably equipped?

Does the road surface require repair?

Are staff wearing the correct uniforms with up to date logos?

Is the area using energy wisely?

Have all obvious faults around the depot been reported?

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Fire and Safety Equipment

Do selected fire hoses work and are they fit for purpose?

Does the fire pump require manual starting?

Are selected fire extinguishers in a serviceable condition?

Are the selected smoke detectors in date and work?

Is a fire alarm system fitted and is it serviceable?

Is the fire inspector/responsible person competent?

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Electrical Panel Rooms

Are rooms locked shut when not in use?

Are room doors fitted with an appropriate sign?

Is the location of the key holder clearly displayed on the door?

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Roof Area

Is the area free from litter and debris?

Are services and facilities maintained and serviceable?

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Loading Ramp(s) and Re-concilliation Area

Is the area neat and tidy?

Have all faults been reported?

Is the area suitable? (size, serviceability, shade etc)

Are bins and fire fighting equipment available?

Are walls and area structures regularly damaged by trucks, vans or reefers?

Are sales van and reefer stops fit for purpose?

Has sufficient MHE been provided? i.e. fork lift trucks and pallet jacks.

Is all MHE serviceable?

Have all faults been reported?

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Cold Store Areas

Turn the switch on if the depot has a cold store.

Are walls and floors clean?

Are concrete floors in an acceptable condition?

Are all roller doors in a serviceable condition?

Is the racking in good condition?

Are the respective areas maintained at the correct temperatures - Ambient 18 to 23 - Chilled 4 - Freezer minus 18.

Are doors and fire exits free from obstructions?

Is the area well managed?

Are floor surfaces suitable?

Are ac units working correctly?

Is the lighting suitable/adequate?

Are any strip lights faulty and the starter working constantly (this could be a potential fire hazard)

Are supervisors offices, canteens and toilets clean?

Is the area using energy wisely?

Have all faults been reported?

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Fleet Area Observations

Look for obvious H&S violations and general cleanliness.

Are spare 13 amp fuse held? (plug fuses)

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Refrigeration Area Observations

Look for obvious H&S violations and general cleanliness.

Are spare 13 amp fuse held? (plug fuses)

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OFFICE AREA
Reception Area

Have all old corporate logos been updated?

Does the area create a professional first impression?

Is the area using energy wisely?

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Offices / Corridors / Stairs

Are floors clean?

Are walls clean?

Are furniture / fixtures / fittings / work surfaces clean?

Is the area free from obvious safety issues or violations?

Is there a facilities fault reporting pad in a centralised place?

Are ac filters cleaned?

Is the area using energy wisely?

Have all faults been reported?

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Washrooms and Toilets

Are all surfaces clean?

Are toilet pans and urinals clean?

Are partition / cubicle walls clean?

Have suitable consumables been provided? i.e. soap, a way of drying hands, toilet paper.

Has a bin been provided?

Are the toilets smell free?

Are the correct cleaning chemicals used?

Is the area using energy wisely?

Have all faults been reported?

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Refreshment / Tea Rooms

Turn on if the depot has a canteen/tea room.

Are the floors clean?

Are all surfaces clean?

Are furniture / fixtures / fittings / work surfaces clean?

Are all electrical appliances and water dispensers clean and working?

Have suitable bins been provided?

Are cupboards clean and tidy? - inside and out

Is the area using energy wisely?

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Cleaners and Cleaning Equipment

Turn the switch on if dedicated facilities cleaners are on the site.

Have cleaning staff been sufficiently trained and are records of staff training held?

Have cleaning schedules been implemented?

Are cleaning schedules been adhered to?

Has sufficient cleaning material been provided and is it properly stored and maintained?

Do staff know the facilities fault reporting procedures?

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FACILITIES FUNCTIONS
Facilities Specific Questions

Turn the switch on if the depot has an on site RAFM or AO.

Is there an organisational structure for facilities staff available?

Is the region using the facilities staff clearance form?

Has every technician been issued with a suitable tool box?

Are records held of technicians tools held on individual charge?

Are there records of bi-monthly tool checks?

Are supplementary tool boxes held?

Are there records of monthly supplementary tool box checks?

Are facilities staff leading by example? Staff are to be properly dressed, smartly turned out and a credit to facilities.

Where are spare 13 amp fuse held? (plug fuses)

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SITE SUMMARY

Energy Saving Comments:

General Comments

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I score this depot out of 20
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Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.