Sales Division - Sales Depot Audit

• Audit Title

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

DEPOT

General Depot Observations

• Is the depot fitted with the appropriate corporate signage?

  Yes

  No

  N/A

• Is the depot depot wall in good repair and offer suitable levels of security?

  Yes

  No

  N/A

• Turn the switch on if a security guard is provided.

  Off

  On

• Is the security hut suitably provisioned with furniture etc?

  Yes

  No

  N/A

• Do the security staff perform their jobs adequately?

  Safe

  At Risk

  N/A

• Does the security hut have a clock?

  Safe

  At Risk

  N/A

• Do the security staff perform their jobs adequately?

  Safe

  At Risk

  N/A

• Are gates, barriers and boundary walls undamaged/working?

  Yes

  No

  N/A

• Are the security staff correctly dressed?

  Yes

  No

  N/A

• Does the depot exterior give a positive impression of the Company to the general public?<br>

  Yes

  No

  N/A

• Are sufficient bins located around the depot?<br>(ideally every 15 meters in van parking areas)

  Yes

  No

  N/A

• Is the depot clear of litter and accumulated junk?

  Yes

  No

  N/A

• Are general items around the depot stored neatly and sensibly?

  Yes

  No

  N/A

• Are scrap assets centralised in a designated area?

  Yes

  No

  N/A

• Is there proof that scrap assets are awaiting RDTFA action?

  Yes

  No

  N/A

• Are scrap assets being stripped of useable spares and parts?

  Yes

  No

  N/A

• Is the vehicle wash down area tidy and well maintained?

  Yes

  No

  N/A

• Is the vehicle wash down area suitably equipped?

  Yes

  No

  N/A

• Does the road surface require repair?

  Yes

  No

  N/A

• Are staff wearing the correct uniforms with up to date logos?<br>

  Yes

  No

  N/A

• Is the area using energy wisely?<br>

  Yes

  No

  N/A

• Have all obvious faults around the depot been reported?

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Fire and Safety Equipment

• Do selected fire hoses work and are they fit for purpose?

  Safe

  At Risk

  N/A

• Does the fire pump require manual starting?

  Safe

  At Risk

  N/A

• Are selected fire extinguishers in a serviceable condition?

  Safe

  At Risk

  N/A

• Are the selected smoke detectors in date and work?

  Safe

  At Risk

  N/A

• Is a fire alarm system fitted and is it serviceable?

  Safe

  At Risk

  N/A

• Is the fire inspector/responsible person competent?

  Safe

  At Risk

  N/A

• General Comments:

• Add media

  Media

Electrical Panel Rooms

• Are rooms locked shut when not in use?

  Yes

  No

  N/A

• Are room doors fitted with an appropriate sign?

  Yes

  No

  N/A

• Is the location of the key holder clearly displayed on the door?

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Roof Area

• Is the area free from litter and debris?

  Yes

  No

  N/A

• Are services and facilities maintained and serviceable?

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Loading Ramp(s) and Re-concilliation Area

• Is the area neat and tidy?

  Yes

  No

  N/A

• Have all faults been reported?

  Yes

  No

  N/A

• Is the area suitable? (size, serviceability, shade etc)

  Yes

  No

  N/A

• Are bins and fire fighting equipment available?

  Yes

  No

  N/A

• Are walls and area structures regularly damaged by trucks, vans or reefers?

  Yes

  No

  N/A

• Are sales van and reefer stops fit for purpose?

  Yes

  No

  N/A

• Has sufficient MHE been provided? i.e. fork lift trucks and pallet jacks.

  Yes

  No

  N/A

• Is all MHE serviceable?

  Yes

  No

  N/A

• Have all faults been reported?

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Cold Store Areas

• Turn the switch on if the depot has a cold store.

  Off

  On

• Are walls and floors clean?

  Yes

  No

  N/A

• Are concrete floors in an acceptable condition?

  Yes

  No

  N/A

• Are all roller doors in a serviceable condition?

  Yes

  No

  N/A

• Is the racking in good condition?

  Yes

  No

  N/A

• Are the respective areas maintained at the correct temperatures - Ambient 18 to 23 - Chilled 4 - Freezer minus 18.

  Yes

  No

  N/A

• Are doors and fire exits free from obstructions?

  Yes

  No

  N/A

• Is the area well managed?

  Yes

  No

  N/A

• Are floor surfaces suitable?

  Yes

  No

  N/A

• Are ac units working correctly?

  Yes

  No

  N/A

• Is the lighting suitable/adequate?

  Yes

  No

  N/A

• Are any strip lights faulty and the starter working constantly (this could be a potential fire hazard)

  Safe

  At Risk

  N/A

• Are supervisors offices, canteens and toilets clean?

  Yes

  No

  N/A

• Is the area using energy wisely?<br>

  Yes

  No

  N/A

• Have all faults been reported?

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Fleet Area Observations

• Look for obvious H&S violations and general cleanliness.

• Are spare 13 amp fuse held? (plug fuses)

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Refrigeration Area Observations

• Look for obvious H&S violations and general cleanliness.

• Are spare 13 amp fuse held? (plug fuses)

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

OFFICE AREA

Reception Area

• Have all old corporate logos been updated?

  Yes

  No

  N/A

• Does the area create a professional first impression?

  Yes

  No

  N/A

• Is the area using energy wisely?<br>

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Offices / Corridors / Stairs

• Are floors clean?

  Yes

  No

  N/A

• Are walls clean?

  Yes

  No

  N/A

• Are furniture / fixtures / fittings / work surfaces clean?

  Yes

  No

  N/A

• Is the area free from obvious safety issues or violations?

  Yes

  No

  N/A

• Is there a facilities fault reporting pad in a centralised place?

  Yes

  No

  N/A

• Are ac filters cleaned?

  Yes

  No

  N/A

• Is the area using energy wisely?<br>

  Yes

  No

  N/A

• Have all faults been reported?

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Washrooms and Toilets

• Are all surfaces clean?

  Yes

  No

  N/A

• Are toilet pans and urinals clean?

  Yes

  No

  N/A

• Are partition / cubicle walls clean?

  Yes

  No

  N/A

• Have suitable consumables been provided? i.e. soap, a way of drying hands, toilet paper.

  Yes

  No

  N/A

• Has a bin been provided?

  Yes

  No

  N/A

• Are the toilets smell free?

  Yes

  No

  N/A

• Are the correct cleaning chemicals used?

  Yes

  No

  N/A

• Is the area using energy wisely?<br>

  Yes

  No

  N/A

• Have all faults been reported?

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Refreshment / Tea Rooms

• Turn on if the depot has a canteen/tea room.

  Off

  On

• Are the floors clean?

  Yes

  No

  N/A

• Are all surfaces clean?

  Yes

  No

  N/A

• Are furniture / fixtures / fittings / work surfaces clean?

  Yes

  No

  N/A

• Are all electrical appliances and water dispensers clean and working?

  Yes

  No

  N/A

• Have suitable bins been provided?

  Yes

  No

  N/A

• Are cupboards clean and tidy? - inside and out

  Yes

  No

  N/A

• Is the area using energy wisely?<br>

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

Cleaners and Cleaning Equipment

• Turn the switch on if dedicated facilities cleaners are on the site.

  Off

  On

• Have cleaning staff been sufficiently trained and are records of staff training held?

  Yes

  No

  N/A

• Have cleaning schedules been implemented?

  Yes

  No

  N/A

• Are cleaning schedules been adhered to?

  Yes

  No

  N/A

• Has sufficient cleaning material been provided and is it properly stored and maintained?

  Yes

  No

  N/A

• Do staff know the facilities fault reporting procedures?

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

FACILITIES FUNCTIONS

Facilities Specific Questions

• Turn the switch on if the depot has an on site RAFM or AO.

  Off

  On

• Is there an organisational structure for facilities staff available?

  Yes

  No

  N/A

• Is the region using the facilities staff clearance form?

  Yes

  No

  N/A

• Has every technician been issued with a suitable tool box?

  Yes

  No

  N/A

• Are records held of technicians tools held on individual charge?

  Yes

  No

  N/A

• Are there records of bi-monthly tool checks?

  Yes

  No

  N/A

• Are supplementary tool boxes held?

  Yes

  No

  N/A

• Are there records of monthly supplementary tool box checks?

  Yes

  No

  N/A

• Are facilities staff leading by example? Staff are to be properly dressed, smartly turned out and a credit to facilities.

  Yes

  No

  N/A

• Where are spare 13 amp fuse held? (plug fuses)

  Yes

  No

  N/A

• General Comments:

• Add media

  Media

SITE SUMMARY

• Energy Saving Comments:

• General Comments

• Add media

  Media

• I score this depot out of 20

Auditors Signature

• Auditor signature

  Sign