Sand Hutton CAV Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

General

• Have Interserve made available a complete and accurate Asset Register and is this available electronically

  Yes

  No

PAT Testing

• Is Portable Appliance Testing taking place

  Yes

  No

  N/A

• Are PAT Testing inspections carried out at frequencies defined by Risk Assessments

  Yes

  No

  N/A

• Are PAT Tested items labelled appropriately

  Yes

  No

  N/A

• Is a schedule of PAT Testing available for inspections

  Yes

  No

  N/A

Cleaning

• Are the plant and service areas kept clean

  Yes

  No

  N/A

Pressure Vessels

• Does Interserve carry out statutory inspections on pressure vessels and are these inspections up to date

  Yes

  No

  N/A

Fire Safety and Prevention

• Does Interserve organise, supervise and record fire alarm maintenance

  Yes

  No

  N/A

• Does Interserve organise, supervise and record 6 monthly fire evacuations

  Yes

  No

  N/A

• Is there a Fire Risk Assessment available and has this been reviewed or updated within the last year

  Yes

  No

  N/A

• Are escape routes, including fire exit stairways and exits from buildings maintained in good condition

  Yes

  No

  N/A

• Does Interserve carry out self-audits of its compliance with fire safety, fire protection and fire prevention obligations

  Yes

  No

  N/A

• Does Interserve test fire alarm systems, are these tests recorded and are all identified problems actioned

  Yes

  No

  N/A

• Does Interserve undertake emergency lighting tests to BS5266

  Yes

  No

  N/A

• Does Interserve carry out regular visual checks to ensure fire extinguishers are in place, within test date and available for use

  Yes

  No

  N/A

• Does Interserve ensure that there are no fire hazards either inside or outside the premises

  Yes

  No

  N/A

• If there have been any fire activations (including false alarms) have these been investigated and reported to the Authority and have these activations been included in the fire log book

  Yes

  No

  N/A

• Are fire dampers maintained to statutory standards, including functional tests at least on an annual basis

  Yes

  No

  N/A

• Is the restaurant extract ducting inspected annually and are they cleaned at last every 2 years

  Yes

  No

  N/A

• Has Interserve co-operated or organised fire procedures, including 6 monthly fire evacuation procedures

  Yes

  No

  N/A

Fire & Emergency Planning and Incident Control

• Can Interserve demonstrate the its on site personnel are able to lead or form part of the onsite Incident Control Officer team

  Yes

  No

  N/A

• Has Interserve developed, tested and maintained local site disaster plans

  Yes

  No

  N/A

• Does Interserve maintain an accurate record of Incident Control Officers, Floor wardens, First Aiders etc

  Yes

  No

  N/A

• Does Interserve arrange debriefing meetings with the ICO following all evacuations, identifying lessons learned

  Yes

  No

  N/A

• Following fire and other emergency incidents, does Interserve provide the Authority with notifications of these incidents and provide the findings of any subsequent investigations

  Yes

  No

  N/A

Management and Maintenance

• Does Interserve operate an access control system for all plant rooms service areas including laboratories. This should include Authority employees and third party service providers

  Yes

  No

  N/A

Building & Energy Management System

• Does Interserve maintain, operate and calibrate the BMS in full working order, including all components that make up the system and necessary upgrades, and monitor and respond to all alarm activations 24/7

  Yes

  No

  N/A

• Does Interserve maintain utilities consumption profile at an agreed frequency, generate reports, determine objectives and targets, identify waste and improve the efficiency of energy and utilities consumption or any other requirements through proactive ongoing management of the systems

  Yes

  No

  N/A

• Are the critical assets linked to the BMS system so as to generate alarms in the event of a failure

  Yes

  No

  N/A

• Does Interserve optimise operation of all building engineering systems, including temperature set point control and operational hours to reduce energy and water consumption without compromising operational requirements or reasonable levels of staff comfort

  Yes

  No

  N/A

Lightning Protection Systems

• Does Interserve carry out annual inspections of the lightning protection system in accordance with BS6651

  Yes

  No

  N/A

Lifts

• Does Interserve maintain and test all lifts in accordance with the PPM schedule and ensure that all works are carried out by a specialist contractor

  Yes

  No

  N/A

• Does Interserve check all emergency facilities including auto diallers and response practices

  Yes

  No

  N/A

Maintenance of Standby Generators

• Does Interserve carry out routine PPM tasks on the standby generators

  Yes

  No

  N/A

• Does Interserve test run the generators (off load and full load) in accordance with the manufacturer's recommendations to ensure they will be available when required

  Yes

  No

  N/A

Management of Plant Room Keys and Access

• Does Interserve check and manage the schedule of keys and access devices

  Yes

  No

  N/A

• Does Interserve take full responsibility for the safe custody of keys and access devices to all plant rooms, access provision and the erection and maintenance of appropriate signage

  Yes

  No

  N/A

• Does Interserve carry out an annual audit of all keys and access devices and report any discrepancies to the Authority

  Yes

  No

  N/A

Local Extract Ventilation

• Are LEV systems, including fume cupboards and safety cabinets inspected every 6 months in accordance with HSG258

  Yes

  No

  N/A