Savills Pre-Audit Inspection

Schedule of Equipment in place

Powered Travelling Ladder maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Latchways, Mansafe Systems maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Eyebolts maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Fixed Ladders maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

BMU's & Cradles maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Powered Access Equipment {Scissor Lift, Boom Lift etc)

Confirm - Report does not identify remedial actions

Status of remedials?

Scaffolding Certification in place

Confirm - Report does not identify remedial actions

Status of remedials?

Dock Leveller maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Safety harness inspection records in place.

Confirm - Report does not identify remedial actions

Status of remedials?

Auto Door maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Traffic Barrier maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Rising Bollards and Traffic Management maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Roller Shutter Door maintenance and certification completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Identifiable COSHH logbook in place

COSHH register in place

COSHH Safety Data Sheets in place

Substance Risk Assessments in place

First Aid Facilities in place

Chemicals properly and safely stored

Correct signage in place

Personnel Protective Equipment in place

Identifiable Logbook or Section in Manual in accordance with ACOP (L8)

Copy of Water Risk Assessment is available (next review date)

Confirm - Report does not identify remedial actions

Status of remedials?

Have all Water Risk Assessment priority actions been addressed

Up to date schematic of the building water services is present.

Legionella Awareness Training in place and evidenced.

Legionella sample (Freq as per WRA)

Confirm - Report does not identify remedial actions

Status of remedials?

TVC sample (Freq as per WRA)

Confirm - Report does not identify remedial actions

Status of remedials?

Cold Water outlets (Sentinel) temperatures (M)

Confirm - Report does not identify remedial actions

Status of remedials?

Cold Water outlets (Representative) temperature on a rotational basis (A)

Confirm - Report does not identify remedial actions

Status of remedials?

CWS Tank temperature (incoming water) (6M)

Confirm - Report does not identify remedial actions

Status of remedials?

CWS Tank temperature and inspection completed (A).

Confirm - Report does not identify remedial actions

Status of remedials?

Hot Water outlets (Sentinel) temperature (M)

Confirm - Report does not identify remedial actions

Status of remedials?

Hot Water outlets (Representative) temperature on a rotational basis (A)

Confirm - Report does not identify remedial actions

Status of remedials?

Remedial actions recorded against each out of tolerance result / sample.

Calorifier temp (Flow / Return) completed (M).

Confirm - Report does not identify remedial actions

Status of remedials?

Calorifier internal inspection completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Calorifier sample condition (A)

Confirm - Report does not identify remedial actions

Status of remedials?

TMV (Sentinel) Supply temperature (M)

Confirm - Report does not identify remedial actions

Status of remedials?

TMV Maintained, Failsafe checked.

Confirm - Report does not identify remedial actions

Status of remedials?

Little use outlets - flushing completed (W)

Showers dismantle, clean and descale (Q)

Circulation and booster pumps are alternated.

Water softener equipment maintained (Freq as per WRA)

Confirm - Report does not identify remedial actions

Status of remedials?

Copy of Cooling Tower Risk Assessment is available (next review date)

Confirm - Report does not identify remedial actions

Status of remedials?

Have all Cooling Tower Risk Assessment priority actions been addressed

Evaporative Cooling Systems (Cooling Tower) - Weekly Control Measures in place (Contractor)

Evaporative Cooling Systems (Cooling Tower) - Monthly / Quarterly 6m Control Measures in place (WT Specialist)

Confirm - Report does not identify remedial actions

Status of remedials?

Cooling Tower - Legionella sample (Freq as per WRA)

Confirm - Report does not identify remedial actions

Status of remedials?

Cooling Tower - Clean and Disinfection (Freq as per WRA)

Confirm - Report does not identify remedial actions

Status of remedials?

Water Features maintained (Freq as per WRA)

Confirm - Report does not identify remedial actions

Status of remedials?

RPZ Valves - Certification (A)

Closed Systems - Chemical / Microbiological Analysis completed (Q)

Confirm - Report does not identify remedial actions

Status of remedials?

Closed Systems - Sheets dated and signed by sub contract engineer / Recommendations provided when necessary

Confirm - Report does not identify remedial actions

Status of remedials?

Check that the Emergency Lighting System has a separate logbook or section in manual setup in accordance with BS5266 Part 1.

All Emergency Luminaires listed (Individual or grouped).

Schedule Identifies Emergency Luminaires mode of operation (Non Maintained, Non-maintained luminaires, Maintained signs, Maintained)

Schedule Identifies individual Emergency Luminaires and locations.

Monthly Test completed, Records in place & acceptable

Confirm - Report does not identify remedial actions

Status of remedials?

Annual Test completed, Certificate in place & acceptable to BS 5266 Part 1: 2011

Confirm - Report does not identify remedial actions

Status of remedials?

Records show test duration (M, A)

Test Records clearly Identify Pass or Fail.

Remedial actions recorded against each Fail.

Automatic Test System - Records in place & acceptable.

Confirm - Report does not identify remedial actions

Status of remedials?

Emergency Lighting remedial works completed or action in progress.

Central battery tests have been completed, Records in place & acceptable. es 5266 Part 1: 2011

Confirm - Report does not identify remedial actions

Status of remedials?

Switchgear maintenance completed (A).

Confirm - Report does not identify remedial actions

Status of remedials?

Distribution board maintenance completed (A).

Confirm - Report does not identify remedial actions

Status of remedials?

Ring main and sub circuits maintenance carried out (A)

Confirm - Report does not identify remedial actions

Status of remedials?

RCD (Residual Current Devices)Testing completed

Confirm - Report does not identify remedial actions

Status of remedials?

Electrical Installation Condition Report (EICR) BS 7671 — Requirements for Electrical Installations (IEE Wiring Regulations).

Confirm - Report does not identify remedial actions

Status of remedials?

Electrical Installation Condition Report (EICR) BS 7671 —Evidence of Category C1 & C2 Observations remedial action undertaken.

Minor Work Certificates completed (when applicable)

HV testing - Records in place and acceptable (where applicable)

Confirm - Report does not identify remedial actions

Status of remedials?

Lightning Protection Test & Certification (A) BS 6651:1999

Confirm - Report does not identify remedial actions

Status of remedials?

Internal Lighting maintenance completed (A)

Confirm - Report does not identify remedial actions

Status of remedials?

External Lighting maintenance completed (6M)

Confirm - Report does not identify remedial actions

Status of remedials?

PAT Testing of equipment in place

Confirm - Report does not identify remedial actions

Status of remedials?

Power Factor Correction maintenance completed (A)

Confirm - Report does not identify remedial actions

Status of remedials?

Earthing Systems and Electrodes inspected (A)

Confirm - Report does not identify remedial actions

Status of remedials?

Generator Service Records (6M,A)

Confirm - Report does not identify remedial actions

Status of remedials?

Generator Testing Records (W,2w,M)

Confirm - Report does not identify remedial actions

Status of remedials?

On load or Load Bank Test undertaken

Confirm - Report does not identify remedial actions

Status of remedials?

UPS Maintenance Completed (6M)

Confirm - Report does not identify remedial actions

Status of remedials?

Evidence of Energy Management / Monitoring / Reporting

Confirm - Report does not identify remedial actions

Status of remedials?

Management of Plant and Equipment so as to achieve maximum energy efficiency

Environmental & waste disposal policy in place

Storage of waste in correct location and acceptable

Waste collection records in place & acceptable

Fuel Interceptors - Inspected and ernptied

Spill Kits in place

Above Ground Fuel Tanks inspected (1 & 5 year)

Confirm - Report does not identify remedial actions

Status of remedials?

Copies of Engineering Inspections available

Confirm - Report does not identify remedial actions

Status of remedials?

Schedule of visits in place

Schedule of equipment in place

Record of Remedial Action in place

Suitable section in logbook

PPM Records in place and acceptable

Records Dated and signed by engineer

Suitable descriptions of works undertaken shown

Contain details of any spare parts used or required

Cross referenced to additional works quotations

All lamps working/defective lamps reported

Confirm - Report does not identify remedial actions

Status of remedials?

Ceiling, Walls, Floors in good condition

Confirm - Report does not identify remedial actions

Status of remedials?

Riser ducts / plant access doors locked

Confirm - Report does not identify remedial actions

Status of remedials?

Grilles and diffusers clean and intact

Luminaires diffusers clean and intact

Identifiable Logbook or Section in Manual in accordance with BS 5839: Part 1:2013

Fire Risk Assessment completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Weekly Fire Alarm tests are being carried out and logged (call point identified).

Confirm - Report does not identify remedial actions

Status of remedials?

Regular testing of associated life safety systems (Smoke control systems for means of escape, Evacuation lifts and fire-fighting lift installations, Plant Shutdown) BS 9999:2008

Confirm - Report does not identify remedial actions

Status of remedials?

Weekly Sprinkler tests completed (Sprinkler Pressures and Times recorded).

Confirm - Report does not identify remedial actions

Status of remedials?

Quarterly / 6m Fire Alarm System maintenance records completed (includes detail % of devices tested on each visit).

Confirm - Report does not identify remedial actions

Status of remedials?

Fire Alarm - Annual Certificate of Test and inspection completed.

Confirm - Report does not identify remedial actions

Status of remedials?

Evidence of Cause & Effect validation.

Fire Alarm & FAVA system remedial works completed or in progress.

Aspiration (VESDA) maintained (Q,6M,A).

Confirm - Report does not identify remedial actions

Status of remedials?

Public Address / Voice Alarm (PAVA) maintained (Q,6M,A).

Confirm - Report does not identify remedial actions

Status of remedials?

Smoke Ventilators maintained (A) BS 7346: Part 1:1990

Confirm - Report does not identify remedial actions

Status of remedials?

Smoke Extract Systems maintained (A)

Confirm - Report does not identify remedial actions

Status of remedials?

Smoke Curtains maintained (A).

Fire Door Inspection (6m).

Confirm - Report does not identify remedial actions

Status of remedials?

Fire Dampers inspected (6M).

Confirm - Report does not identify remedial actions

Status of remedials?

Sprinkler System maintained - Sprinkler Valve Set (6M, A).

Confirm - Report does not identify remedial actions

Status of remedials?

Sprinkler System maintained - Pumps (6M, A).

Confirm - Report does not identify remedial actions

Status of remedials?

Sprinkler Flow Switch Testing (Q).

Confirm - Report does not identify remedial actions

Status of remedials?

Spare Sprinkler heads on site (6-LH, 24-OH, 36-HHP and HHS).

System Tank inspection in place (10 Year}.

Confirm - Report does not identify remedial actions

Status of remedials?

Sprinkler Head inspection (25 year)

Confirm - Report does not identify remedial actions

Status of remedials?

System Pipework inspection in place (3 Year)

Confirm - Report does not identify remedial actions

Status of remedials?

Dry/Wet Riser maintained (6m,A) BS:9990-2006

Confirm - Report does not identify remedial actions

Status of remedials?

Fire Hydrants maintained (A).

Confirm - Report does not identify remedial actions

Status of remedials?

Hose Reels maintained (A).

Confirm - Report does not identify remedial actions

Status of remedials?

Fire Extinguishers maintained (A).

Confirm - Report does not identify remedial actions

Status of remedials?

Gas Suppression Systems maintained (6M).

Confirm - Report does not identify remedial actions

Status of remedials?

Room Integrity test completed.

Confirm - Report does not identify remedial actions

Status of remedials?

8.01 Line Diagram /Schedule of equipment in place.

8.02 Boiler / Burner maintenance completed (6M)

Confirm - Report does not identify remedial actions

Status of remedials?

8.03 Combustion test readings completed (6M)

8.04 Gas Tightness test completed (A)

8.05 Flue and Ventilation check records

8.06 Annual Safe operation certificate issued

8.07 Gas isolation valve & operation check

8.08 Gas Monitoring Panels / Detectors

7.01 Identifiable F-Gas logbook or section in manual

7.02 Quantity and type of F gas refrigerants installed in each system recorded.

7.03 Quantity of refrigerant recovered during servicing, maintenance and final disposal recorded.

7.04 F-Gas - Refrigerant leak test completed (Frequency based upon the GWP CO2 equivalent Tonnes)

7.05 AC Split, VRF, VRV maintenance completed. (3M)

Confirm - Report does not identify remedial actions

Status of remedials?

7.06 Packaged Chiller Unit maintenance completed (3M)

Confirm - Report does not identify remedial actions

Status of remedials?

7.07 A/C Inspection report carried out (CIBSE TM44)

Confirm - Report does not identify remedial actions

Status of remedials?

PPE Issue register in place

Test Equip Register/Calibration Certificates

Site Induction Procedure in place and adhered to

PTW in place for High Risk Activities

Contractor's Site Specific Risk Assessments

Contractor's Method Statements in place

Subcontractors' Site Specific Risk Assessments

Subcontractor's Method Statements in place

Ladder Register / inspection

Plant operational (where awaiting reps rs isolated and labelled)

Evidence of regular maintenance to the required standards

All plant is operating in automatic mode

All plant in good condition visually

All guards and covers in place

Plant surfaces clean and free from oil and dirt

Plant panel doors closed and electrical interlocks in place

Drive Belts in good condition

All filters in good condition

Panel Lamps and indicators working

Subcontractor accreditation checks undertaken & approved

Subcontractors assessed in last 12m

Maintenance Records included logbook

Suitable descriptions of works undertaken

PPM tasks shown separate to reactive tasks

Sheets dated and signed by sub contract engineer

Sheets countersigned by contractor

Subcontractor visit planner

Permit to work system in place

Conduct of staff (appearance, attitudes & behavior)

Follow up subcontractor recommendations

Method statements attached

9.01 Quotations provided promptly

9.02 Quotations detailed adequately (labour / material / Uplifts)

9.03 Quotations uniquely numbered

9.04 Works completed promptly

4.01 Evidence of support to site engineers

4.02 Action on outstanding issues

4.03 Effective communication with client

4.04 Effective sub-contractor management

4.05 Senior Management Site Attendance

4.06 Internal Quality Control Procedures (Evidenced of internal audit process)

4.07 Logbooks on site (Where applicable)

4.08 Logbooks in good condition & stored well (Where applicable)

4.09 Callout records up to date

4.10 Reactive works records up to date

4.11 PPM records up to date

4.12 Critical Spares list (Where applicable)

4.13 Attendance record (Specialist Subcontractor & Mobile Engineers)

5.01 Monthly Reports Issued (Where applicable)

5.02 PPM Issued / Outstanding recorded

5.03 Reactive Issued / Outstanding recorded

5.04 Quotes Status Report

5.05 Highlight issues from PPM (Including Specialist Subcontractors)

5.06 Reason for non completion of PPM / Reactive

5.01 Monthly Reports Issued (Where applicable)

5.02 PPM Issued / Outstanding recorded

5.03 Reactive Issued / Outstanding recorded

5.04 Quotes Status Report

5.05 Highlight issues from PPM (Including Specialist Subcontractors)

5.06 Reason for non completion of PPM / Reactive

6.01 PPM Planner in place and up to date

6.02 Asset fist in place and up to date

6.03 Sub contractor planner in place and up to date

6.04 Major tasks phased (e.g. not all in same week)

6.05 Task suitably planned (e.g. boilers in summer)

6.06 Scheduled Tasks shown on Planner e.g. water treatment, meter reading

6.07 Annual Planner Review undertaken (Planner Dated)