Title Page
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Document No.
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IPS Audit
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Site / Ward / Department
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Conducted on
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Prepared by
Environment - General
Environment - General
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Are all the surfaces smooth and impervious (for easy cleaning) and with coved edges?
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Is the floor visibly clean?
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Is the floor covering washable and impervious to moisture?
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Is the flooring in a good state of repair?
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Are ward or clinic televisions / display screens visibly clean?
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Are computer systems visibly clean?
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Are all telephones visibly clean?
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Are free standing desks fans visibly clean?
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Are air vents visibly clean?
Environment - Bed Space
Environment - Bed Space - Patient Care Bed Space 1
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Is the environment visibly clean?
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Is the environment fee from any visible damage?
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Is furniture made of impermeable and washable materials?
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Are all furnishings and fittings visibly clean?
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Floors including edges and corners are free from dust and grit?
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Is the floor covering washable and impervious to moisture?
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Is the flooring in a good state of repair?
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All high and low surfaces are free from dust and cobwebs?
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Curtains and blinds are free from stains, dust and cobwebs?
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There is evidence of an effective pre-planned programme for curtain changes?
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Fans are clean and free from dust?
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Air vents are clean and free from dust?
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Patient call bells are clean and free from debris?
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Ear phone pads are single use and changed between patients?
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Re-usable ear phones are cleaned between patients?
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Patient audio visual systems are clean and free from dust and marks?
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Work station equipment in clinical areas is visibly clean e.g. phones, computer keyboards etc.?
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Is there a designated hand wash basin?
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Is the hand wash basin plug free?
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Is the hand wash basin overflow free?
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Is the waste offset so the water does not flow directly into it?
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Are elbow / sensor taps available?
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Is the hand wash basin accessible?
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Is there alcohol gel at the bedside?
Environment - Bed Space - Patient Care Bed Space 2
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Is the environment visibly clean?
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Is the environment fee from any visible damage?
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Is furniture made of impermeable and washable materials?
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Are all furnishings and fittings visibly clean?
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Floors including edges and corners are free from dust and grit?
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Is the floor covering washable and impervious to moisture?
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Is the flooring in a good state of repair?
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All high and low surfaces are free from dust and cobwebs?
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Curtains and blinds are free from stains, dust and cobwebs?
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There is evidence of an effective pre-planned programme for curtain changes?
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Fans are clean and free from dust?
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Air vents are clean and free from dust?
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Patient call bells are clean and free from debris?
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Ear phone pads are single use and changed between patients?
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Re-usable ear phones are cleaned between patients?
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Patient audio visual systems are clean and free from dust and marks?
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Work station equipment in clinical areas is visibly clean e.g. phones, computer keyboards etc.?
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Is there a designated hand wash basin?
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Is the hand wash basin plug free?
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Is the hand wash basin overflow free?
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Is the waste offset so the water does not flow directly into it?
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Are elbow / sensor taps available?
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Is the hand wash basin accessible?
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Is there alcohol gel at the bedside?
Environment - Bed Space - Patient Care Bed Space 3
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Is the environment visibly clean?
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Is the environment fee from any visible damage?
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Is furniture made of impermeable and washable materials?
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Are all furnishings and fittings visibly clean?
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Floors including edges and corners are free from dust and grit?
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Is the floor covering washable and impervious to moisture?
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Is the flooring in a good state of repair?
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All high and low surfaces are free from dust and cobwebs?
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Curtains and blinds are free from stains, dust and cobwebs?
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There is evidence of an effective pre-planned programme for curtain changes?
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Fans are clean and free from dust?
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Air vents are clean and free from dust?
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Patient call bells are clean and free from debris?
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Ear phone pads are single use and changed between patients?
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Re-usable ear phones are cleaned between patients?
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Patient audio visual systems are clean and free from dust and marks?
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Work station equipment in clinical areas is visibly clean e.g. phones, computer keyboards etc.?
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Is there a designated hand wash basin?
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Is the hand wash basin plug free?
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Is the hand wash basin overflow free?
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Is the waste offset so the water does not flow directly into it?
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Are elbow / sensor taps available?
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Is the hand wash basin accessible?
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Is there alcohol gel at the bedside?
Environment - Bathrooms / Washrooms / Toilets
Environment - Bathrooms / Washrooms / Toilets
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Bathrooms / washrooms are clean?
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There is no evidence of inappropriate storage of communal items e.g. single use creams, talcum powder etc.?
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Bathrooms are not used for equipment storage?
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Wall tiles and wall fixtures (including soap dispensers and towel holders) are clean and free from mould?
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Are all surfaces smooth and impervious (for easy cleaning) and with coved edges?
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Shower curtains and bath mats are free from mould, clean and dry?
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There is evidence that baths, showers and sinks taken out of use have planned provision for running the water weekly?
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Is there a designated hand wash basin?
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Is the hand wash basin accessible?
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Is the hand wash basin in a good state of repair?
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Is the hand wash basin visibly clean?
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Are hand wash basins free from extraneous items?
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The toilet, hand wash sink, hand rails and surrounding area are clean and free from extraneous items?
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Is there a promotional hand hygiene poster displayed?
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Hand washing facilities are available including soap and paper towels?
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Are staff aware of where cleaning materials for the bath / shower are available between patients?
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There is a facility for sanitary waste disposal?
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Waste bins are foot operated and in good working order?
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Are high rise seats stored off the floor and clean?
Environment - Clean Utility
Environment - Clean Utility
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Is the environment visibly clean?
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Is the environment free from any visible damage?
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Is furniture made of impermeable and washable materials?
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Are all furnishings and fittings visibly clean?
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Are all furnishings and fittings in a good state of repair?
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Are all surfaces smooth and impervious (for easy cleaning) and with coved edging?
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Is the floor visibly clean?
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Is the floor covering washable and impervious to moisture?
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Is the flooring in a good state of repair?
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Is there a designated hand wash basin?
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Is the hand wash basin compliant?
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Are elbow / sensor taps available?
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If no elbow / sensor taps, are staff aware how to turn taps off with paper towels?
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Are mixer taps or the thermostatically controlled water available?
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Is the hand wash basin accessible?
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Is the hand wash basin in a good state of repair?
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Is the hand wash basin visibly clean?
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Are hand wash basins free from extraneous items?
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Is the liquid soap dispenser wall mounted?
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Is the soap dispenser visibly clean?
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Are paper towels available from an enclosed dispenser?
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Is the paper towel dispenser visibly clean?
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Is the a promotional hand hygiene poster displayed?
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Is there a hands-free domestic waste bin in good working order, clean and in good condition?
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Is there a designated work surface / trolley for clinical procedures? e.g. dressings?
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Are dressings trolleys / trays structurally sound and in a good state of repair / cleanliness?
Environment - Dirty Utility
Environment - Dirty Utility
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Is the environment visibly clean?
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Is the environment free from any visible damage?
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Is furniture made of impermeable and washable materials?
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Are all furnishings and fittings visibly clean?
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Are all furnishings and fittings in a good state of repair?
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Is the floor visibly clean?
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Is the floor covering washable and impervious to moisture?
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Is the floor in a good state of repair?
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Are all work surfaces smooth and impervious (for easy cleaning) and with coved edges?
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Are all work surfaces visibly clean?
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Is the dirty utility room free from clutter and inappropriate items?
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Is there a designated hand wash basin?
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Are mixer taps or thermostatically controlled water available?
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Is the hand wash basin accessible?
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Is the hand wash basin in a good state of repair?
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Is the hand wash basin visibly clean?
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Are hand wash basins free from extraneous items?
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Are paper towels available from an enclosed dispenser?
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Is there a promotional hand hygiene poster displayed?
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Is there a hands-free domestic waste bin available for the disposal if paper towels?
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Is the foot pedal of the domestic waste bin in good working order?
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Is the domestic waste bin visibly clean, including lid and pedal?
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Is the domestic waste bin in good condition?
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Is there a dedicated deep sink for washing used equipment?
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Is there a disposal unit for the disposal of bodily fluids?
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Are cleaning / disinfectant products available for decontamination of equipment and environment?
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Can staff describe which products should be used for routine cleaning and the correct dilution?
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Are spillage kits or alternative available for use on body fluid spillages?
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Are staff aware of the procedures to be used when removing body fluid spillages?
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Is personal protective equipment available?
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Is the macerator or bedpan washer in good working order?
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Are bedpans and urinals stored correctly to minimise contamination?
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Are commodes in a good state of repair?
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Are the commodes visibly clean and ready for use, and cleaning record up-to-date?
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Is there a system in place to check commodes are clean and ready for use?
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Are wash bowls disposable or named single patient use?
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Is the room free from communal items?
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Are re-usable catheter stands of an easily cleanable design?
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Are catheter stands visibly clean?
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Are measuring jugs either disposable or processed through a washer disinfector?
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Is the a hands-free waste bin available for the disposal of infectious / healthcare risk waste?
Environment - Store Room
Environment - Store Room
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Is the environment visibly clean?
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Is the environment free from any visible damage?
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Are all furnishings and fittings visibly clean?
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Are all furnishings and fittings in a good state of repair?
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Is the floor visibly clean?
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Is the floor covering washable and impervious to moisture?
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Is the flooring in a good state of repair?
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Are all items of equipment or supplies stored off the floor?
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Is the environment tidy and cluttered?
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Are items stored appropriately?
Environment - Domestic Cleaning
Environment - Domestic Cleaning
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Is there a dedicated room for the storage of cleaning equipment?
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Is the environment visibly clean?
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Is the environment free from any visible damage?
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Are all furnishings and fittings visibly clean?
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Are all furnishings and fittings in a good state of repair?
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Are all surfaces smooth and impervious (for easy cleaning) and with coved edges?
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Is the flooring in a good state of repair?
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Floors including edges and corners are free from dust and grit?
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Equipment used by the domestic staff is clean, well maintained and stored in a locked area?
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Machines used for cleaning are clean and dry?
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No inappropriate materials or equipment are stored in the domestic rooms?
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Products used for cleaning and disinfection comply with policy and are used at the correct dilution?
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Diluted products are discarded after 24 hours?
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Personal protective clothing is available and appropriately used?
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Information on the colour coding system in use is available in the domestic room?
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Hand hygiene facilities are available for domestic use?
Environment - Water Coolers
Environment - Water Coolers / Water Dispensers
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Are water coolers / ice machines on a portable supply e.g. mains or treated water supply?
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Is the water cooler / ice making machine cleaned at least once a week according to the manufacturers instructions?
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Is the water cooler / ice machine on a planned maintenance programme?
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If used for consumption, does the ice making machine dispense ice from a nozzle directly into a receptacle on demand?
Environment - Linen Management
Environment - Linen Management
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Is there a designated clean storage area for clean linen?
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Is the environment visibly clean?
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Is the flooring in a good state of repair?
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Is all linen stored off the floor?
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Is the area / room used to store clean linen free from inappropriate items?
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Is used linen placed directly into appropriately colour coded bags / containers at the point of use?
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Are water soluble bags used for soiled and / or infected linen?
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Are used linen bags / containers less than 2/3rds full?
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Are rigid linen skips visibly clean?
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Is used linen stored in a designated area until collections, e.g. sluice room, dirty utility room?
Environment - Kitchen
Environment - Ward / Department Kitchen
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The floor is free from dust, grit, littler, marks, water or other liquids?
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Inaccessible areas (edges, corners and around furniture) are free from dust, grit, lint and spots?
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There are no inappropriate items or equipment in the kitchen?
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There is no evidence of infestation or animals in the kitchen?
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Fly screens are in place where required?
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There is a policy regarding patient and visitor access to the kitchen?
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Cleaning materials used in the kitchen are identifiable (e.g. colour coded) and are stored separately to other ward cleaning equipment and away from food?
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Hand wash sink, liquid soap and disposable paper towels are available?
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Hands are decontaminated and a clean plastic apron is worn to serve patient meals and food and drink?
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Fixtures and fittings are in a good state of repair?
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Fixtures, surfaces and appliances are free of grease, dirt, dust, deposits, marks, stains and cobwebs?
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Shelves, cupboards and drawers are clean inside and out and free from damage, dust, litter or stains, and in a good state of repair?
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Kitchen trolleys are clean and in a good state of repair?
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Refrigerators / freezers are clean and free from ice build up?
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There is a thermometer in the fridge and freezer?
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The is evidence that daily temperatures are recorded and appropriate action is taken if standards are not met ( refrigerators temperature must not be less than 8 degrees or a local policy freezer temperature -18 degrees)?
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Patient and staff food in the fridge is labelled with name and date?
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There are no drugs / blood for transfusion or pathology specimens in the fridge?
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Microwaves are visibly clean?
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Where local policy allows a microwave to be used to heat patient food a temperature probe is used to ensure correct temperature has been reached?
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Toasters are visibly clean?
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Milk coolers are visibly clean?
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Bread is stored in a clean bread bin?
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All food products are within their expiry date?
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All opened food is covered or stored in containers?
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Milk is stored under refrigerator conditions?
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Water cooler and ice machines for patient use are mains supplied?
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Water coolers are visibly clean and on a pre-planned maintenance programme?
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Ice machines are visibly clean and on a pre-planned maintenance programme?
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Scoop used for ice is stored outside of the machine in a lidded container?
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There is a satisfactory system for cleaning crockery and cutlery such as a central wash-up or dishwasher, achieving disinfection temperatures evidenced by a maintenance programme?
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Disposable paper roll is available for drying equipment and / or surfaces?
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Waste bins are foot operated and in good working order?
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Waste bins are clean and labelled '"for general waste"?
Patient Equipment - Management
Patient Equipment - Management of Equipment
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Is all equipment detailed on a cleaning schedule?
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Are schedules completed, signed and up-to-date with frequencies and responsibilities identified?
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Are items sent for service, inspection or repair, appropriately cleaned and / or disinfected, and a label or contamination status attached?
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Is loaned equipment decontaminated prior to use unless received from an accredited sterile services department / unit?
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Are sterile products stored above floor level?
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Are sterile packs sealed and undamaged?
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Are all sterile items in date?
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Can staff describe the symbol used to indicate single use items?
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Are all re-usable instruments returned to a sterile services provider for decontamination?
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Are cleaning products available for routine cleaning of equipment?
Patient Equipment - Mobile Equipment
Patient Equipment - Mobile Equipment
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Is mobile equipment such as drug trolleys, notes trolleys, mobile x-Rays and ultrasound equipment is visibly clean?
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Is there a system to routinely clean mobile equipment and is this monitored?
Patient Equipment - Monitoring and Physiological Equipment
Patient Equipment - Monitoring and Physiological Equipment
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Is all equipment in a good state of repair?
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Is blood pressure monitoring equipment visibly clean?
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Are all stethoscopes visibly clean?
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Is blood glucose monitoring equipment visibly clean?
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Is all re-usable equipment routinely cleaned between every patient with general purpose detergent or as local policy / manufacturers instructions where this differs?
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Are IV stands / pumps / visibly clean?
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Are monitoring leads / straps decontaminated between patients?
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Are tourniquets single use or decontaminated between uses?
Patient Equipment - Resuscitation Equipment
Patient Resuscitation - Resuscitation Equipment
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Are items on the resuscitation trolley visibly clean?
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Is resuscitation equipment either single use or reprocessed through a sterile services provider?
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Is the suction machine visibly clean and dry?
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Are nebulisers stored clean and dry between uses?
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Are disposable suction liners used and changed between patients?
Patient Equipment - Manual Handling
Patient Equipment - Manual Handling
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Is manual handling equipment stored appropriately?
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Are manual handling slings / sheets single use or laundered after use?
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Are hoists visibly clean and in a good state of repair?
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Are PAT (Patient Assisted Transfer) slides stored off the floor?
Patient Equipment - Misc
Patient Equipment - Miscellaneous Equipment
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Are aids such as walking sticks, Zimmer frames and helping hands visibly clean and stored in a suitable area?
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Are wheelchairs visibly clean and in a good state of repair?
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In paediatric areas toys are visibly clean?
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Are toys made of cleanable materials?
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Is stored patient equipment, e.g. IV stands, pumps, mattresses and bariatric equipment visibly clean, ready for use and identified as such?
Personal Protective Equipment - PPE
Personal Protective Equipment - PPE
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Are single use plastic aprons available?
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Are single use plastic aprons stored appropriately away from the risk of contamination?
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Are single use aprons worn as single use items and changed between every patient?
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Is there a range of sizes of sterile and non-sterile powder free gloves available?
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Are gloves stored appropriately?
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Are gloves worn when in contact or anticipated contact with contaminated items?
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Are gloves removed after care activity and hand hygiene performed?
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Is eye and face protection worn by staff when anticipating contact with blood and body fluids with a high risk of splashing in the face and eyes?
Sign Off
Sign off
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Action Plans
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Action plan
Action Plan
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Areas of non-compliance
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Department
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Responsible person
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Review date
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Action taken
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Completed