SECURITY ASSESSMENT

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Add location
  Address

• Select date

  Date

General Facility Impressions and Security Posture

• Is the facility in an area that is generally patrolled by police?

  Yes

  No

  N/A

• What is the estimated volume of daily visitors?

• Have there been security problems in the past? (If so, describe in comments section below)

  Safe

  At Risk

  N/A

• Comments

• Does the staff have a proactive and friendly attitude towards security?

  Yes

  No

  N/A

• What are the biggest threats to security?

• What assets need to be protected?

• What is the security posture of this facility?

• What is the most important aspect of security?

• What are the most important areas of this facility as relates to safety and security?

Security Program Organization

• Who is responsible for the management and oversight of the security program?

• Is supervision provided for and available 24 hours per day?

  Yes

  No

  N/A

• How many security officers are on site?

• What are the standard weekly security officer hours by activity (list below)?

• Fixed Post 1st shift

• Fixed Post 2nd shift

• Fixed Post 3rd shift

• Patrol/Inspection 1st shift

• Patrol/Inspection 2nd shift

• Patrol/Inspection 3rd shift

• Vehicle Patrol 1st shift

• Vehicle Patrol 2nd shift

• Vehicle Patrol 3rd shift

• Security Control Centre Monitoring 1st shift

• Security Control Centre Monitoring 2nd shift

• Security Control Centre Monitoring 3rd shift

• Foot Patrol 1st shift

• Foot Patrol 2nd shift

• Foot Patrol 3rd shift

• Other

• Is the security officer staff fixed to a post or do they rotate?

• Are shifts arranged to provide client employee shift change coverage?

  Yes

  No

  N/A

• Comments

Training and Management

• Is there a training program in effect?

  Yes

  No

  N/A

• Are new/substitute officers made aware if policies and procedures prior to assuming their duties?

  Yes

  No

  N/A

• Is the officer force aware of the policies and procedures?

  Yes

  No

  N/A

• Is there a supervisor training program in effect?

  Yes

  No

  N/A

• Is the training program adequate?

  Yes

  No

  N/A

• Comments on training

• Is there an appropriate management force in place?

  Yes

  No

  N/A

• Are reporting lines clear and regularly followed?

  Yes

  No

  N/A

• Client/Prospect comment on security force management

• Suggestions related to security program management

Routine Daily and Incident Reporting Procedures

• Are incident reports used?

  Yes

  No

  N/A

• Photos of forms, software or relevant items related to incident management

• If incident reporting is used, is there a particular software or system that is used?

  Yes

  No

  N/A

• How are incident reports distributed?

• Comments

• Are they being properly reviewed?

  Yes

  No

  N/A

• Do they provide appropriate information?

  Yes

  No

  N/A

• Are they reaching the appropriate people?

  Yes

  No

  N/A

• Are summary reports (incident metrics) used in security training?

  Yes

  No

  N/A

• Client/Prospect impression of how this process can be improved:

• Recommendations for improvements:

Communications

• Are two way radios used?

  Yes

  No

  N/A

• Is there a sufficient quantity of them?

  Yes

  No

  N/A

• Is there an appropriate control, distribution and maintenance process in place?

  Yes

  No

  N/A

• Are the radios functioning properly?

  Yes

  No

  N/A

• Are the radio codes used?

  Yes

  No

  N/A

• Is radio communication professional and appropriate?

  Yes

  No

  N/A

• Are cell phones used?

  Yes

  No

  N/A

Camera Program Details

• Are cameras installed?

  Yes

  No

  N/A

• How many cameras are functional?

• How many cameras are inoperable?

• Are cameras managed by security, IT, facilities, or others?

• Do cameras have a regular maintenance program?

  Yes

  No

  N/A

• Are faulty components replaced in a timely manner?

  Yes

  No

  N/A

• Are cameras actively monitored?

  Yes

  No

  N/A

• Photo of camera monitoring system

  Media

• How many recording days are archived?

• Which VMS system is used?

• Are monitors clear?

  Yes

  No

  N/A

• Client/Prospect comments on camera system or management:

• Comments on camera system or management:

Perimeter Fence

• Photos of perimeter fencing

  Media

• Is there a fence around the facility?

  Yes

  No

  N/A

• Are there any areas which are left un-fenced?

  Yes

  No

  N/A

• Is the bottom of the fence within two inches of solid ground?

  Yes

  No

  N/A

• Is there a 45* top guard?

  Yes

  No

  N/A

• Is the top guard facing away from facility?

  Yes

  No

  N/A

• Do any terrain features allow access under/over fence?

  Yes

  No

  N/A

• Is the fence rigidly attached to post?

  Yes

  No

  N/A

• Do security personnel inspect fences regularly?

  Yes

  No

  N/A

• Are there alarm sensors on the fence?

  Yes

  No

  N/A

• Is the fence line properly lit?

  Yes

  No

  N/A

• Is the fence supported by other security equipment?

Windows

• Are windows locked?

  Yes

  No

  N/A

• Photos of windows

  Media

• Are windows sealed?

  Yes

  No

  N/A

• Are windows protected by bars?

  Yes

  No

  N/A

• Are windows alarmed?

  Yes

  No

  N/A

• Are windows adequately lit?

  Yes

  No

  N/A

• Are there natural or man made features that allow easy entry through windows?

  Yes

  No

  N/A

• Are there obstructions that limit outside vision?

  Yes

  No

  N/A

• Is there somebody responsible for ensuring that they are opened/closed/locked?

  Yes

  No

  N/A

• Are broken windows replaced immediately?

  Yes

  No

  N/A

• Comments/Details:

Perimeter Doors

• Are perimeter doors alarmed?

  Yes

  No

  N/A

• Is the alarm centrally managed/controlled?

  Yes

  No

  N/A

• Are alarms active during the day or are areas shut off? How is perimeter access controlled through various doors?

• Is there a regular lock up routine?

  Yes

  No

  N/A

• Is the routine effective/efficient/sufficient?

  Yes

  No

  N/A

• Is shrubbery near access points well maintained?

  Yes

  No

  N/A

• Photos of shrubbery or other visual distraction

  Media

• Is lighting appropriate and sufficient?

  Yes

  No

  N/A

• Are perimeter doors supported by lights?

  Yes

  No

  N/A

• Are perimeter doors supported by cameras?

  Yes

  No

  N/A

Exterior Lighting

• Are lights vandal resistant?

  Yes

  No

  N/A

• Do burnt out lights get replaced quickly?

  Yes

  No

  N/A

• Are lights on timers?

  Yes

  No

  N/A

• Are lights supported by emergency back up power?

  Yes

  No

  N/A

• Photos of lighting fixtures?

  Media

• Are sensitive areas provided with additional coverage?

  Yes

  No

  N/A

• Comments/Details:

• Are roof hatches properly secured?

  Yes

  No

  N/A

• Is there a service tunnel connected to the building?

  Yes

  No

  N/A

Intrusion Alarm System

• Alarm System Observation:

• Is an intrusion alarm system used in the facility?

  Yes

  No

  N/A

• Are all doors and windows secured?

  Yes

  No

  N/A

• Alarm System:

• Are false alarms common?

  Yes

  No

  N/A

• Are all contacts properly secured?

  Yes

  No

  N/A

• Which windows and/or doors produce the most false alarms?

• Are contacts operational?

  Yes

  No

  N/A

• Are contacts and speakers routinely tested and checked?

  Yes

  No

  N/A

• Are faulty parts replaced quickly?

  Yes

  No

  N/A

• Does your alarms panel allow you to isolate areas and/or groups?

  Yes

  No

  N/A

• Where is the alarm monitored?

  Yes

  No

  N/A

• Are all alarms centrally monitored?

  Yes

  No

  N/A

• Are the alarms monitored at all times?

  Yes

  No

  N/A

• Are there routine training sessions for security personnel on how to respond to alarms?

  Yes

  No

  N/A

• Does the alarm system have a power back-up?

  Yes

  No

  N/A

Access Control Systems

• System and Pass Photos

  Media

• Does the facility use an automated access control system?

  Yes

  No

  N/A

• What system is used?

• Who is responsible of issuing access cards?

  Yes

  No

  N/A

• Are card readers utilized at all access points that are not monitored by security/reception?

  Yes

  No

  N/A

• Are card readers securely fastened and in good working order?

  Yes

  No

  N/A

• Client/Prospect Comments:

• Comments on access control system:

Access Control Policies and Procedures:

• Observations related to access control procedures:

• Is there a current access control policy in effect?

  Yes

  No

  N/A

• Is it effective/efficient?

  Yes

  No

  N/A

• Are employees issued badges?

  Yes

  No

  N/A

• Photos of badges or passes

  Media

• How are badges issued?

• Is the process working well?

  Yes

  No

  N/A

• Are the badges in restricted access?

  Yes

  No

  N/A

• Comment/Describe system:

• Are visitors logged?

  Yes

  No

  N/A

• Are visitors issued badges?

  Yes

  No

  N/A

• Is the system efficient/effective?

  Yes

  No

  N/A

• Are visitors announced with a phone call?

  Yes

  No

  N/A

• Are the badges collected at exit?

  Yes

  No

  N/A

• Is that process working well?

  Yes

  No

  N/A

• Are visitors escorted through the facility?

  Yes

  No

  N/A

• Is there a culture of access control within the facility? (Do employees question un badges or unescorted visitors)?

  Yes

  No

  N/A

• Is there a regular audit of badges?

  Yes

  No

  N/A

• Do contractors have different processes?

  Yes

  No

  N/A

• Describe the contractor process:

• How many visitors during the 1st shift?

• How many visitors during the 2nd shift?

• How many visitors during the 3rd shift?

• Are temporary employees issued temporary badges?

  Yes

  No

  N/A

• Describe the process:

Lock and Key Control

• Are keys to the building controlled?

  Yes

  No

  N/A

• Who is responsible for issuance of keys?

  Yes

  No

  N/A

• If security is responsible for keys, describe the process:

• Is there a master list of key holders?

  Yes

  No

  N/A

• Is there a clear process for issuing keys?

  Yes

  No

  N/A

• Describe:

• Is there a master key security system (unmarked keys)?

  Yes

  No

  N/A

• Are spare/unused keys locked in a cabinet?

  Yes

  No

  N/A

• If keys are locked in a cabinet, is the cabinet controlled through time/access control, alarm or camera?

  Yes

  No

  N/A

• Photo of lock box system

  Media

• Are locks/keys changed regularly?

  Yes

  No

  N/A

• Are locks replaced after a key is lost?

  Yes

  No

  N/A

• Are numbers locks marked out? (Cabinets with serial numbers on lock)

  Yes

  No

  N/A

• Are all locks working properly?

  Yes

  No

  N/A

• List any inoperable locks/doors

Cash

• Is cash maintained properly?

  Yes

  No

  N/A

• Is it stored in a fire resistant money safe?

  Yes

  No

  N/A

• Is there a procedure for access to safe?

  Yes

  No

  N/A

• Describe the procedure/Comment:

Proprietary Information

• This section pertains to information which through the trade norms, company policy, association policy, statute, regulation or through custom is deemed to be restricted. This may include client lists, patent information, research and development plans, etc.

• Is there a policy/procedure in place regarding restricted information?

  Yes

  No

  N/A

• Are there instructions for employees relating to handling of restricted information?

  Yes

  No

  N/A

• Is there an established process for issuing restricted information?

  Yes

  No

  N/A

• Is the process efficient?

  Yes

  No

  N/A

• List any location containing sensitive/trade/company restricted materials

  Yes

  No

  N/A

• Is restricted information clearly marked?

  Yes

  No

  N/A

• Does security store or process any restricted information?

  Yes

  No

  N/A

• Is restricted information stored securely?

  Yes

  No

  N/A

• Is there a process for distributing this information to non-employees?

  Yes

  No

  N/A

• Are there non-disclosure agreements signed and properly maintained?

  Yes

  No

  N/A

• Are there routine audits?

  Yes

  No

  N/A

Emergency Procedures

• Is there a fire plan in place?

  Yes

  No

  N/A

• Is there an emergency bomb threat plan in place?

  Yes

  No

  N/A

• Is there an evacuation plan in place?

  Yes

  No

  N/A

• Is there an intercom warning system in place?

  Yes

  No

  N/A

• Is there a medical emergency plan in place?

  Yes

  No

  N/A

• Is there a disaster plan in place?

  Yes

  No

  N/A

• Is there a power failure plan in place?

  Yes

  No

  N/A

• Is there a plan for handling hazardous materials?

  Yes

  No

  N/A

• Are all plans written and routinely updated?

  Yes

  No

  N/A

• Are all plans updated with names of contacts and lead personnel?

  Yes

  No

  N/A

• Are security personnel assigned specific duties related to any emergency plan?

  Yes

  No

  N/A

• Describe:

• Are drills conducted routinely to test and validate the plans?

  Yes

  No

  N/A

• Describe:

• Is the emergency contact list regularly updated and clearly posted? <br>

  Yes

  No

  N/A

• Is there an emergency response team?

  Yes

  No

  N/A

• Describe:

• Is there an off-site emergency response team?

  Yes

  No

  N/A

• Are there CPR/First Aid certified staff members?

  Yes

  No

  N/A

• Describe first responder procedures:

• Are there lists and locations of people who may require special/additional assistance in case of emergency?

  Yes

  No

  N/A

• Is the facility equipped with a complete sprinkler system?

  Yes

  No

  N/A

• Describe system: (water, gas, active, etc.)

• Is there a fire detection system?

  Yes

  No

  N/A

• Describe: ( does it cover all of facility, partial, what type of system is it, etc.)

• Are fire/emergency doors secured?

  Yes

  No

  N/A

Computer Security

• This section relates to the physical control of computers and services

• Is there a physical security access control of computers and servers?

  Yes

  No

  N/A

• Describe:

• Are the ares monitored?

  Yes

  No

  N/A

• Describe:

• Are there policies in effect regarding password/username sharing?

  Yes

  No

  N/A

• Are employees aware of the policies related to computer security?

  Yes

  No

  N/A

• Are workstations logged off when not in use?

  Yes

  No

  N/A

• Are computers marked with serial numbers or company information?

  Yes

  No

  N/A

• Is after-hours access to server rooms monitored/controlled?

  Yes

  No

  N/A

Janitorial Services

• Does the company use an outside janitorial service?

• How many people are in the regular crew?

• Is it the same crew all the time?

  Yes

  No

  N/A

• What do they do with the trash?

  Yes

  No

  N/A

• Are they required to show ID?

  Yes

  No

  N/A

• Do they have keys to the building?

Waste Management

• Who empties dumpsters?

• For how long has the company been used?

• How frequently do they pick up?

• Are they required to show ID? What happens when new staff arrive?

• Is the dumpster area locked?

  Yes

  No

  N/A

• Are there any special concerns or procedures in place regarding the dumping of materials?

  Yes

  No

  N/A

• Describe:

Shipping and Receiving (Trucks)

• Is access to loading and unloading areas controlled?

  Yes

  No

  N/A

• Describe the security measures and procedures:

• Are truck drivers allowed free access to the facility?

  Yes

  No

  N/A

• Describe the truck driver access control procedures:

• Are freight doors used for entry/exit by pedestrians?

• Are freight containers and vehicles locked when not being accessed?

  Yes

  No

  N/A

• Are loading/unloading activities supervised? Describe:

• Is the shipping and receiving area regularly patrolled?

  Yes

  No

  N/A

• Describe the security procedure:

• Are there cameras supporting the area? Describe:

• Are there alarms supporting the era and are they centrally managed? Describe:

• Are the trucks and/or drivers logged in by security?

  Yes

  No

  N/A

• Describe the procedure for logging in:

• Are high value items locked and secured?

  Yes

  No

  N/A

• What are the shipping and receiving hours of operation?

Security Patrols

• Are security patrol tours performed at the facility?

  Yes

  No

  N/A

• Do they tours include internal and external patrols?

• Are the patrol routes efficient?

  Yes

  No

  N/A

• Are important checkpoints covered?

  Yes

  No

  N/A

• Should the tours be reviewed?

  Yes

  No

  N/A

• How long does a tour take to complete?

• Describe the tour:

• Do the tours result in meaningful data?

  Yes

  No

  N/A

• Is touring system used?

  Yes

  No

  N/A

• Is the touring system providing meaningful data?

  Yes

  No

  N/A

• Is GPS used?

  Yes

  No

  N/A

• Describe the system:

• Are vehicles used for patrol tours?

  Yes

  No

  N/A

• Are patrol drivers cleared to drive?

  Yes

  No

  N/A

• Does the patrol vehicle respond to service calls (eg. jump-start, etc.)

  Yes

  No

  N/A

• If so, are waivers signed by vehicle owners?

  Yes

  No

  N/A

Visitors Vehicle Access

• Access Points

• Systems and Passes issued

• Is there an access control system in place for visitor vehicles?

  Yes

  No

  N/A

• Do visitors have to show ID?

  Yes

  No

  N/A

• Are visitors announced?

  Yes

  No

  N/A

• Describe system and procedures

• Are visitors required to park in certain areas?

  Yes

  No

  N/A

• Are there passes issued?

  Yes

  No

  N/A

• Describe the types of passes issued?

• Do security officers have to manage traffic control?

  Yes

  No

  N/A

• Do employee vehicles require passes?

  Yes

  No

  N/A

• Client/Prospect Comments:

• Comment on Processes: