Seeds Safety Check - Self Audit

• Site conducted

• Conducted on

  Date

• Safety Check completed by:

• Location
  Address

• Do staff at this site have access to the H&S Ops Manual

  Yes

  No

  N/A

• Are all procedures in the H&S Ops Manual being implemented at this site

  Yes

  No

  N/A

• Does this site have a plan to address this area of non-compliance

  Yes

  No

  N/A

• Are all staff aware of the Drug and Alcohol Policy

  Yes

  No

  N/A

• How can you evidence that ALL staff have been made aware of the D&A Policy

• Has this site conducted Pre-employment Drug and Alcohol testing for workers in Safety Critical Roles in the last 12 months

  Compliant

  Non-Compliant

  N/A

• Has this site conducted Post Incident Drug and Alcohol testing in the last 12 months - including All forklift events.

  Yes

  No

  N/A

• Has this site conducted Reasonable Cause Drug and Alcohol testing in the last 12 months

  Yes

  No

  N/A

• Do staff at this site know what a Notifiable Event is

  Yes

  No

  N/A

• Do staff at this site know what to do if a Notifiable Event occurs

  Yes

  No

  N/A

• Has a Notifiable Event occurred at this site in the last 12 months

• Was the Notifiable Event Process followed when the Notifiable Event occurred.

  Compliant

  Non-Compliant

  N/A

• Are staff at this site aware of the guidance for employing Young People

  Yes

  No

  N/A

• Is the guidance for employing Young People being followed at this site

  Compliant

  Non-Compliant

  N/A

H&S Ops Manual Safety Check Ends - Continue with H&S MAP

• The site is completing SH&W MAPS and submitting these to healthandsafety@pggwrightsonseeds.co.nz by the due date quarterly

  Compliant

  Non-Compliant

  N/A

Employee Participation

• Toolbox Meetings have been held with and Health & Safety is discussed

  Yes

  No

  N/A

• How can you evidence Health & Safety is being discussed at toolbox meetings

• Site Health & Safety meetings have been held Monthly in Australia and Quarterly in NZ.

  Compliant

  Non-Compliant

  N/A

• Is there a Safety Health and Wellbeing (SHW) Rep at this site

  Select

• Has the site SHW Rep received training in the last 12 months

  Yes

  No

  N/A

Hazards and Risks

• H&S Monthly Checks have been completed.

  Compliant

  Non-Compliant

  N/A

• Site Manager has reviewed H&S Monthly Checks

  Yes

  No

  N/A

• Daily and Weekly Forklift Checks have been completed.

  Compliant

  Non-Compliant

  N/A

• All Potential Hazards have been reported in Safetynet.

  Compliant

  Non-Compliant

  N/A

• How many Potential Hazard reports have been recorded in Safetynet in the last 12 months?

• The site has a Hazard & Risk Register

  Compliant

  Non-Compliant

  N/A

• Has the site Hazard and Risk Register been reviewed in the last 12 months?

  Compliant

  Non-Compliant

  N/A

• What date was the Hazard and Risk Register last reviewed

  Date

• Health Hazard Exposure Monitoring has been completed for all workers in noisy, dusty and chemical handling work areas (at least within the last 5 years).

  Compliant

  Non-Compliant

  N/A

• What date was the Health Hazard Exposure Monitoring last completed

  Date

• Employee Health Monitoring has been completed for all workers in noisy, dusty and chemical handling work areas (annually).

  Compliant

  Non-Compliant

  N/A

• What date was the Employee Health Monitoring last completed

  Date

Training and Competence

• Safety training records have been reviewed and all training is current (not expired).

  Compliant

  Non-Compliant

  N/A

• Are all training records recorded in the LMS (Learning Managment System)?

  Yes

  No

  N/A

• All Staff have had refresher training in how and when to use the PGW Seeds Injured at Work Pack - DLF Seeds Recover at Work Pack within the last 12 months

  Compliant

  Non-Compliant

  N/A

• All Staff have had refresher training in the PGW Seeds Manual Handling SOP

  Yes

  No

  N/A

• All Workers have completed annual health and safety induction refresher training.

  Yes

  No

  N/A

Event Reporting and Investigation

• All injuries have been reported and recorded in Safetynet (ASAP and at least same day).

  Compliant

  Non-Compliant

  N/A

• Workers are reporting Safety Observation or Interaction reports in Safetynet (target at least 1 report bi-monthly)

  Yes

  No

  N/A

• How many Safety Observation or Interaction reports have been recorded in Safetynet in the last 12 months?

• Have there been any Safety Events on this site in the last 12 months.

  Select

• Have all Safety Events been reported, recorded in Safetynet and investigated

  Compliant

  Non-Compliant

  N/A

• How many Safety Event reports have been recorded in Safetynet in the last 12 months?

• Was corrective action taken following the investigation of the Safety Events

  Select

• All workflows from events reported in Safetynet reported been completed by their due date.

  Yes

  No

  N/A

Injury Management

• There are enough trained First Aider on site to cover all normal business operations

  Compliant

  Non-Compliant

  N/A

• How many trained First Aiders are on site?

• Trained First Aiders provide first aid when required.

  Yes

  No

  N/A

• The Recover at Work Pack is available for use at this site

  Compliant

  Non-Compliant

  N/A

• The Recover at Work Pack was used for any Discomfort, Pain or work Injury that required a visit to a treatment provider in the last 12 months (N/A = no DPI events reported)

  Compliant

  Non-Compliant

  N/A

Contractors and Visitors

• Contractors and Visitors sign into site using the Safetynet Visitor and Staff Register

  Compliant

  Non-Compliant

  N/A

• Approved contractors are recorded on Safetynet

  Yes

  No

  N/A

• Approved Contractor pre-qualification is current in Safetynet

  Yes

  No

  N/A

• Contractors working on site are inducted on to site using Safetynet

  Compliant

  Non-Compliant

  N/A

• How many Contractor Inductions have been recorded in Safetynet in the last 12 months?

• Contractors Safety Performance was monitored while working on-site and recorded as a Safety Observation in Safetynet.

  Yes

  No

  N/A

Emergency Preparedness

• The site’s Emergency Response Plan and Emergency Contact Information has been reviewed and updated in the last 12 months

  Compliant

  Non-Compliant

  N/A

• Is the site reviewing and updating their ERP in December each year

  Yes

  No

  N/A

• Will the site move the review of their Emergency Response Plan and Contact Information to December each year to align with the H&S MAP and all other PGW Seeds sites?

  Yes

  No

  N/A

• A Trial Emergency Evacuation was carried out in the last 6 months

  Compliant

  Non-Compliant

  N/A

• Is the site conducting trial emergency evacuations in March and September each year

  Yes

  No

  N/A

• Will the site move their trial emergency evacuations in March and September each year to align with the H&S MAP and all other PGW Seeds sites?

  Yes

  No

  N/A

• A Chemical Spill Drill was carried out in the last 12 months

  Compliant

  Non-Compliant

  N/A

• Is the site conducting a Chemical Spill Drill in June each year

  Yes

  No

  N/A

• Will the site move their Chemical Spill Drill to June each year to align with the H&S MAP and all other PGW Seeds sites?

  Yes

  No

  N/A

Personal Protective Equipment (PPE)

• PPE has been issued to staff as required to keep them safe.

  Compliant

  Non-Compliant

  N/A

• Managers and Supervisors have monitored and enforced the wearing of PPE in compulsory areas.

  Compliant

  Non-Compliant

  N/A

• What is the evidence of this e.g. Safetynet reporting.

• All Safety Harnesses have been inspected in the last 6 months and this has been documented in Safetynet.

  Compliant

  Non-Compliant

  N/A

• Is the site conducting Safety Harness Checks in May and November each year

  Yes

  No

  N/A

• Will the site move their Safety Harness Checks to May and November each year to align with the H&S MAP and all other PGW Seeds sites?

  Yes

  No

  N/A

H&S MAP Safety Check Ends - Continue with Critical Risk Controls Safety Check

Confined Spaces

• Does anyone work in confined spaces at this site?

  Select

• Is a Permit to Work issued for all Confined Space Entries

  Compliant

  Non-Compliant

  N/A

• Are Permits to Work in Confined Space recorded in Safetynet

  Compliant

  Non-Compliant

  N/A

• Are staff who are permitted to enter confined spaces trained

  Compliant

  Non-Compliant

  N/A

Forklifts

• Do forklifts operate at this site?

  Select

• Are workers who are permitted to operate a forklift licenced

  Compliant

  Non-Compliant

  N/A

• Do all forklift operators wear a seat belt while operating a forklift.

  Compliant

  Non-Compliant

  N/A

• Are forklift operators trained in SOP# OCEANIA 009 Forklift - Pre-Start Checks

  Compliant

  Non-Compliant

  N/A

• Are all staff on site trained in SOP# OCEANIA 013 Forklift - Pedestrian Safety

  Compliant

  Non-Compliant

  N/A

Hazardous Substances

• Are there Hazardous Substances at this site?

  Select

• Does this site have a hazardous substances inventory

  Compliant

  Non-Compliant

  N/A

• Has the sites hazardous substances inventory been reviewed in the last 12 months

  Yes

  No

  N/A

• NZ Only: Are there any Class 6.1A or 6.1B substances stored on site

  Select

• NZ Only: Does the site have a Location Compliance Certificate for Class 6.1A and 6.1B substances

  Compliant

  Non-Compliant

  N/A

• NZ Only: Is there a Certified Handler on site to cover all normal business operations

  Compliant

  Non-Compliant

  N/A

• NZ Only: Do people at this site transport hazardous substances as dangerous goods.

  Select

• NZ Only: Do the people who transport dangerous goods have a current D endorsement on their drivers licence.

  Compliant

  Non-Compliant

  N/A

• Is there Asbestos Containing Material (ACM) at this site

  Select

• Is there an Asbestos Management Plan for this site

  Compliant

  Non-Compliant

  N/A

• Is the sites Asbestos Management Plan being implemented

  Compliant

  Non-Compliant

  N/A

Plant and Machinery

• Is there plant and machinery at this site?

  Select

• Is there any qualification or licence required to operate any plant or machinery at this site

  Select

• Do all staff have the required qualification or licence for the plant and machinery they operate

  Compliant

  Non-Compliant

  N/A

• Is there a SOP for all plant and machinery at this site.

  Yes

  No

  N/A

• Are all Workers trained in the SOPs for the plant and machinery they operate

  Yes

  No

  N/A

• Has plant and machinery at this site been assessed by an external auditor within the last 5 years?

  Compliant

  Non-Compliant

  N/A

• What date was the last external plant and machinery assessment.

  Date

• Have all recommendations from the last external plant and machinery audit been implemented at this site

  Yes

  No

  N/A

• Is all machinery adequately guarded?

  Compliant

  Non-Compliant

  N/A

• Is Isolation, Lock out and Tag out (LOTO) used at this site

  Yes

  No

  N/A

• Are there people on site qualified to implement LOTO

  Compliant

  Non-Compliant

  N/A

• Are people on site who implement LOTO trained in SOP# OCEANIA 002 Isolation Lock Out and Tag Out

  Compliant

  Non-Compliant

  N/A

Vehicles and Driving

• Does anyone at this site regularly drive a vehicle as part of their job?

  Select

• Do all staff have a current licence for the vehicles they drive

  Compliant

  Non-Compliant

  N/A

• Are all staff aware of the Motor Vehicle Policy

  Compliant

  Non-Compliant

  N/A

• How can you evidence that ALL staff have been made aware of the MV Policy

• Are staff aware of what to do if they have an accident in their work vehicle

  Yes

  No

  N/A

Working Alone

• Does anyone at this site work alone or in remote locations?

  Select

• Would anyone at this site be unable to communicate for help for 30 minutes or more most days

  Select

• What are the names of the people who may be unable to communicate for help

Working at Height

• Does anyone work at height at this site?

  Select

• Are staff who are permitted to work at height trained

  Compliant

  Non-Compliant

  N/A

• What qualification do they have.

• Is a Permit to Work at Height issued for any work above 3-meters that is not covered by Standard Operating Procedure.<br>A permit is not required for workers who have been trained in: <br>SOP# OCEANIA 011 Using a Forklift Safety Cage/Man Cage.<br>SOP# OCEANIA 021 Safe Work at Height who use a safety harness, lanyard and safety helmet for all climbs over 3-meters.<br>SOP# OCEANIA 021A Safe Use of a Portable Ladder/Platform Ladder who use a platform ladder.<br>

  Compliant

  Non-Compliant

  N/A

• Are Permits to Work at Height recorded in Safetynet

  Compliant

  Non-Compliant

  N/A

• Is a harness required with all fixed ladder climbs over 3mts using static line or double lanyard.

  Compliant

  Non-Compliant

  N/A

• Is there a static line installed for all permanent ladder climbs over 6mts (excludes designated No Climbs)

  Compliant

  Non-Compliant

  N/A

Critical Risk Controls Safety Check Ends - Continue with Safety Observation and Interaction

• What safety risks were observed while walking around this site (Select 'At Risk' for Moderate, Major, Or Extreme Potential Consequence Only - Risk Rate each risk)

  Safe

  At Risk

  N/A

• What type of behaviour was observed while walking around this site (Select 'At Risk' for Moderate, Major, Or Extreme Potential Consequence Only - Risk Rate each behaviour)

  Safe

  At Risk

  N/A

• What was discussed with staff on site

5S Housekeeping

• A 5S Housekeeping Improvement Project has been completed - at least 2 projects annually.

  Yes

  No

  N/A

• How can you evidence that least two 5S projects have been completed?

• The site is clean and tidy - there are no slip, trip or fall hazards

  Yes

  No

  N/A

Safety Observation and Interaction Ends - End of Safety Check