Self Audit - Training Files

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Add location
  Address

1.0 - Previous Audits

• 1.1 - Have previous audits been reviewed

  Yes

  No

  N/A

• 1.2 - Are all agreed actions been completed

  Yes

  No

  N/A

2.0 - Location and storage of training files

• 2.1 - Are the training files stored in a accessible location

  Yes

  No

  N/A

• Photo of location of the training files

  Media

• 2.2 - Are the training files stored in a secured lockable cabinet

  Yes

  No

  N/A

• Photo of file cabinet

  Media

• 2.3 - Are the individual staff training files easily identifiable

  Yes

  No

  N/A

• 2.4 - Are the individual staff training files easily identifiable by Airline

  Yes

  No

  N/A

3.0 - Training File Structure

• 3.1 - Are the training files filed by Airline/Company

  Yes

  No

  N/A

• 3.2 - Are the assessments for each airline module in the order of the airline checklist.<br>Note: Empty sleeves must be left for modules not yet completed.

  Yes

  No

  N/A

• 3.3 - Does each airline have the relevant airline checklist first.

  Yes

  No

  N/A

• 3.4 - Where multiple airlines are stored in the same folder are does one start from the front of the folder and the other from the rear.<br>IE: Qantas / QantasLink, VA / VARA, NA / TL

  Yes

  No

  N/A

4.0 - Training File Content

• 4.7 - Are Airline checklists / Forms completed correctly IE: VA / VARA Forms completed correctly.

  Yes

  No

  N/A

Assessments

• 4.1 - Are all staff details, as required by the specific airline, on each assessment<br>

  Yes

  No

  N/A

• 4.2 - Are the assessments signed and dated by the student/trainee & assessor as per the requirements of the specific airline.

  Yes

  No

  N/A

• 4.3 - Are the assessments completed, marked and filed correctly as per the specific airlines requirements

  Yes

  No

  N/A

• 4.4 - Are there any assessments contained in the files that are not in TimeTarget.<br>NOTE: Use a data explorer qualification report for the port to check against the hard copy files.

  Yes

  No

  N/A

• Names and assessment details:

• Photo/Scan records for TT and soft copy files in HQ.

  Media

• 4.5 - Are incomplete assessments filed

  Yes

  No

  N/A

• IF YES please add names of staff:

Checklists

• 4.6 Are NWAS checklists filled in correctly<br>IE: Is each individual assessment checked off

  Yes

  No

  N/A

5.0 - Observations

• 5.1 - Positive Observations

• 5.2 - Areas for improvement

6. Summary

Signatures

• Auditor

  Sign

• Auditor (If applicable)

  Sign

• Operations Manager or Delegate

  Sign