Sentinel Portfolio Management - Retail Inspection

• Property

• Property inspection conducted on

  Date

• Completed by

• Location
  Address

• Other personnel present at the time of the WHS & Property Risk Inspection

Previous inspection

• Has the previous monthly inspection been completed and uploaded into S: drive?

  Yes

  No

  N/A

Building Exterior

• The building fabric is free of damage to brick work, cladding etc?

  Yes

  No

  N/A

• Glazing is free of any defects or damage?

  Yes

  No

  N/A

• All signage & lighting is currently safe and operating?

  Yes

  No

  N/A

• Playground equipment is clean and in a safe condition?

  Yes

  No

  N/A

• Common area seating is clean and in good condition?

  Yes

  No

  N/A

• Rubbish bins and cigarette bins are clean and not overflowing?

  Yes

  No

  N/A

• Gardens are free of weeds and plants are healthy?

  Yes

  No

  N/A

• The property perimeter is free of any risks to customers or staff?

  Yes

  No

  N/A

Cleaning

• Walkways and common areas are free of stains/spills?

  Yes

  No

  N/A

• High clean has been carried out and areas are free of dust/cobwebs?

  Yes

  No

  N/A

• Gardens and carparks are free of rubbish?

  Yes

  No

  N/A

• Pest control has been carried out in the last 3mths?

  Yes

  No

  N/A

Traffic Management - Undercover Car Park

• Have all entries to under cover car parks implemented maximum height measures and signage that is clearly visible?

  Yes

  No

  N/A

• Line Marking - Pedestrian crossings implemented for centre access or egress, directional arrows in place and appropriate?

  Yes

  No

  N/A

• Is car park area free of pot holes? (If required, take photos of all identified)

  Yes

  No

  N/A

• Are all protective bollards and guard rails in place and fit for purpose?

  Yes

  No

  N/A

• For car spaces opposite wall structures, have wheel stops been implemented?

  Yes

  No

  N/A

Traffic Management - Outdoor Car Park

• Is car park area free of pot holes? (If required take photos and note location)

  Yes

  No

  N/A

• Speed reduction measures are in place and effective? (speed signs in place and consistent, speed humps within high traffic areas?)

  Yes

  No

  N/A

• Line Marking - Pedestrian crossings are in place within centre entry/exits or placed within high traffic pedestrian area's that require car park crossing?

  Yes

  No

  N/A

• Is all car park curbing/structures safe from trip and fall hazard to pedestrians?

  Yes

  No

  N/A

• Are all protective bollards and guard rails in place and in a condition fit for purpose?

  Yes

  No

  N/A

• Are all lights within the car park working and the area is bright and easily visible?

  Yes

  No

  N/A

• Other observation or notes

• Add media

  Media

Confined Spaces

• Are all identified confined spaces clearly labeled?

  Yes

  No

  N/A

• If the confined spaces are painted stencils, what is their condition?

  Good

  Average

  Poor

  Requires R&M

• Other observations or notes?

• Add media

  Media

Common Area Loading Dock Management

• Does the centre have a common area loading dock?

  Yes

  No

  N/A

• Has the loading dock line markings in place delineating vehicles, pedestrian walk ways and exclusion zones?

  Yes

  No

  N/A

• Is the loading dock area clean and free from rubbish or other obstructions? (If No, ascertain which tenant(s) and detail within the notes for record)

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Waste Management - Waste Stream

• Is there a waste separation system in place including signage, bin placement zones and clearly definable bins for recycling and waste?

  Yes

  No

  N/A

• Is there a lock down system in place for bins?

  Yes

  No

  N/A

• Is there a waste oil storage area with appropriate bunding in place?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Contractor Management

• Is the contractor lock box system in place, locked and in good condition with all required & current documentation?

  Yes

  No

  N/A

• Does the lock box have a sign-in/sign-out register with evidence of being completed?

  Yes

  No

  N/A

• Emergency contact details of relevant Sentinel personnel is displayed and up to date.

  Yes

  No

  N/A

• Where applicable a copy of the Hazardous Materials register is available for reference?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Hazardous Materials

• Does the centre have Asbestos?

  Yes

  No

  N/A

• All of the identified Asbestos is clearly labelled?

  Yes

  No

  N/A

• All identified in situ non friable Asbestos at the centre is currently in good condition and presents no risk?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Contractor Management - Spot Check

• During the inspection are there any contractors undertaking work on site? (If yes provide details of the contractor and work being completed)

  Yes

  No

  N/A

• Have they completed the sign-in register before commencing work?

  Yes

  No

  N/A

• For high risk contractors has a risk assessment been completed and available prior to commencement of work on site?

  Yes

  No

  N/A

• Is all electrical equipment used on site tagged and tested?

  Yes

  No

  N/A

• House keeping practices whilst working onsite are being followed?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

External Access/Egress - Public Liability

• All customer traffic areas (paths, walkways and stairs) outside of the centre in sound condition?

  Yes

  No

  N/A

• All external steps and stairs have the appropriate safety measures in place including handrails, slip resistant edges and warning signs for weather exposed areas?

  Yes

  No

  N/A

• Facilities for persons of disability, such as access ramps, tactiles indicators, grab rails are in place and in good condition?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Internal Access/Egress - Public Liability

• Are all internal floors of the centre in sound condition that does not present as a potential Slip Trip & Fall hazard?

  Yes

  No

  N/A

• A wet weather management plan is in place including wet weather matting and signage?

  Yes

  No

  N/A

• Does the matting provide appropriate coverage?

  Yes

  No

  N/A

• The area is free from roof water leaks requiring repair that present slip and fall risks in customer or tenant traffic areas?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Security

• CCTV cameras and all are working and unobstructed?

  Yes

  No

  N/A

• There are presently how many CCTV cameras are not working at the time of inspection?

  Select Zero One Two Three Four Five Six Seven Eight

  • Zero
  • One
  • Two
  • Three
  • Four
  • Five
  • Six
  • Seven
  • Eight

• CCTV coverage is in place for all of the centres main entries?

  Yes

  No

  N/A

• CCTV coverage is in place within the amenities access corridors?

  Yes

  No

  N/A

• CCTV camera coverage is in place for travelators and escalators?

  Yes

  No

  N/A

• CCTV camera coverage is in place within the centres food court?

  Yes

  No

  N/A

• Other observations or notes?

Emergency Response & Fire Protection

• All fire protection extinguishers and hose reels have clear access and no obstructions.

  Yes

  No

  N/A

• Fire extinguishers, hose reels, hydrants have been inspected within the past 12 months?

  Yes

  No

  N/A

• All fire doors are clearly signed, open effectively, have clear access internally & externally and all exit signs are illuminated.

  Yes

  No

  N/A

• Emergency evacuation plans are clearly displayed and correctly orientated in all areas?

  Yes

  No

  N/A

• Has fire warden training or an evacuation drill occurred in the past six months?

  Yes

  No

  N/A

• Inspecting the fire panel, there are no faults presently displayed?

  Yes

  No

  N/A

• Fire maintenance log books are present and servicing is being carried out appropriately.

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Electrical Safety

• All Electrical Distribution rooms are locked and are clearly signed as electrical and restricted access?

  Yes

  No

  N/A

• The Electrical Distribution Room is clean and free from any items not associated with its intended usage?

  Yes

  No

  N/A

• All common area leads and sockets are tested/tagged & in good condition?

  Yes

  No

  N/A

• Residual Current Devices (RCD) are currently in place for all outlets and have had an annual inspection?

  Yes

  No

  N/A

• Vending machines/CML electrical leads are currently tested/tagged and present no electrical safety risk.

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Travelators and Escalators

• Has the equipment been registered and is clearly displayed in close proximity?

  Yes

  No

  N/A

• The lift car is free of graffiti and in good condition?

  Yes

  No

  N/A

• Combes are in good condition with no teeth missing?

  Yes

  No

  N/A

• Have the Travelators or Escalators clearly displayed restricted access signage for various items such as wheel chairs, prams, motor scooters etc?

  Yes

  No

  N/A

• A plant risk assessment has been completed and is displayed or available within the lock box?

  Yes

  No

  N/A

• Other observations and notes?

• Add media

  Media

Plant and Equipment - Lifts

• Lifts at the time of inspection appear to function well i.e. door sensors, levelling and ride.

  Yes

  No

  N/A

• The lift motor room is locked and displaying restricted access signage?

  Yes

  No

  N/A

• The lift motor room is clean and clear free from rubbish and other obstructing items?

  Yes

  No

  N/A

• The lift motor room is well ventilated with good lighting?

  Yes

  No

  N/A

• A plant risk assessment has been completed and is clearly displayed within the lift motor room?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Cooling Towers

• Does the centre have Cooling Towers?

  Yes

  No

  N/A

• If the answer is yes, the Cooling Towers are currently under the control of -

  Charter Hall Retail

  Woolworths

  Coles

• Cooling Towers have been registered and are currently displayed?

  Yes

  No

  N/A

• Cooling Towers have restricted access with clear signage in place?

  Yes

  No

  N/A

• A plant risk assessment has been completed and is displayed?

  Yes

  No

  N/A

• The area is clean and tidy with no rubbish or redundant items?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Chillers and Air Handling Units

• Does the centre have Chillers or Air Handling Units?

  Yes

  No

  N/A

• Is restricted access and clear signage in place?

  Yes

  No

  N/A

• Are the areas in which these are located clean and clear of rubbish or debris?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Car Park Exhaust Fans

• Does the centre have car park exhaust fans?

  Yes

  No

  N/A

• If yes how many?

  One

  Two

  Three

  Four

  Five

• Is restricted access and clear signage in place?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Automatic Doors

• Auto doors are functioning normally?

  Yes

  No

  N/A

• Auto door sensors have been inspected and found that there is no visible damage?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Miscellaneous

• Any equipment such as roller doors, motorised gates, elevated platforms on site is in good working condition.

  Yes

  No

  N/A

• Where applicable - Is restricted access and clear signage in place?

  Yes

  No

  N/A

• Are the areas in which these are located clean and clear of rubbish or debris?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Working at Height

• Roof access and egress has appropriate controls in place with fixed ladders and fall arrest?

  Yes

  No

  N/A

• Walkways are installed and provide access to all routine maintenance activities for plant and equipment?

  Yes

  No

  N/A

• Anchor points are in place for all areas with unprotected edges and have been tested within the past 12 months?

  Yes

  No

  N/A

• All roof walkways are in good condition and do not present any trip and fall hazards?

  Yes

  No

  N/A

• Does the centre have portable ladders under its control?

  Yes

  No

  N/A

• If yes how many?

  Select Zero One Two Three Four Five

  • Zero
  • One
  • Two
  • Three
  • Four
  • Five

• Is a ladder management system in place? (All are chained, locked with authorised use only)

  Yes

  No

  N/A

• Add media

  Media

Cleaning

• Cleaners room is clearly signed with unauthorised access and is locked when unattended?

  Yes

  No

  N/A

• Cleaners room is well organised, clean and tidy?

  Yes

  No

  N/A

• All chemicals are stored in designated storage areas and bunded?

  Yes

  No

  N/A

• Chemical storage rooms have clear external signage and are locked?

  Yes

  No

  N/A

• All chemicals are clearly labelled within fit for purpose dispensers?

  Yes

  No

  N/A

• A Safety Data Sheet (SDS) is located in close proximity to the chemicals, is current and easily accessible?

  Yes

  No

  N/A

• Spill kits are available, stored appropriately for easy identification and access?

  Yes

  No

  N/A

• First Aid kits are available and appear to be well supplied with all the essentials?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Amenities - Toilets and Parents Rooms

• Access and egress is free from Slip Trip or Fall hazards for all members of the community including those with disabilities or limited mobility?

  Yes

  No

  N/A

• Amenities are hygienic and well stocked with supplies?

  Yes

  No

  N/A

• All amenity lighting and ventilation is functioning?

  Yes

  No

  N/A

• A visual inspection shows no sign of any persons privacy being breached?

  Yes

  No

  N/A

• All fixtures and fittings are in good condition.

  Yes

  No

  N/A

• Parents room change tables are in sound condition?

  Yes

  No

  N/A

• All amenities and free from graffiti or offensive material?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

General comments / other identified WHS or Property Risks

• Are there any leasing opportunities available on the site?

  Yes

  No

  N/A

• Is existing leasing signage in place and visible?

  Yes

  No

  N/A

• Other observations or notes

• Signature of Sentinel employee who completed the WHS & Property Risk Inspection

  Sign

• Add media

  Media