SEW FM Audit1

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1.0 Physical Apperance

• 1.1 - Roof and w/p membrane

  Below Average

  Average

  Good

  Very Good

  N/A

• Corrosion free, gutters clean, safe access provided, access ways safe and membrane intact?

• 1.2 - Roof Plant and Equipment

  Below Average

  Average

  Good

  Very Good

  N/A

• Equipment in good condition, clean and we'll maintained?

• 1.3 - Roof Access and OHS

  Below Average

  Average

  Good

  Very Good

  N/A

• Roof in safe condition and controlled / safe access provided?

• 1.4 - Plant room - Main plant room

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of dust and rubbish, well lit and paintwork maintained?

• 1.5 - Plant room - Mechanical (pump)

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of leaks, clean, maintained, tidy and paintwork maintained?

• 1.6 - Plant room - Lift Motor Room

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of dust and rubbish, well lit and paintwork maintained?

• 1.7 - Plant room - Individual floors

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of dust and rubbish, well lit and paintwork maintained?

• 1.8 - Plant room - Fire

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of dust and rubbish, well lit and paintwork maintained?

• 1.9 - Plant room - Electrical

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of dust and rubbish, well lit and paintwork maintained?

• 1.10 - Plant room - Hydraulic

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of dust and rubbish, well lit and paintwork maintained?

• 1.11 - Plant room - MDF

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of dust and rubbish, well lit and paintwork maintained?

• 1.12 - Fire stairs, fire doors and corridors, signage etc.

  Below Average

  Average

  Good

  Very Good

  N/A

• Clear access, lighting, painting, stair pressurisation, door hardware and signage OK?

• 1.13 - OHS access to plant and equipment

  Below Average

  Average

  Good

  Very Good

  N/A

• Safe access provided, safe working space, warning signs and paint, anchor points, etc.?

• 1.14 - Risers, equipment cupboards and other shared services areas

  Below Average

  Average

  Good

  Very Good

  N/A

• Free of dust and rubbish, well lit and paintwork maintained?

• 1.15 - External facade

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, window seals, paint, crack free and membrane intact?

• 1.16 - Car park, loading dock, storage area

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, lighting, painted, auto/ roller doors, signage, hose reels and extinguishers etc.?

• 1.17 - Cleaners room and chemical storage area

  Below Average

  Average

  Good

  Very Good

  N/A

• Locked, clean, organised, safe chemical storage, bunding, MSDS displayed?

• 1.18 - Toilets, kitchens and amenities

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, well lit and paintwork / surfaces maintained?

• 1.19 - Common area and corridors

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, well lit and paintwork / surfaces maintained?

• 1.20 - Any water leaks or seepage

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean and maintained, leaks investigated?

• 1.21 - Main entry

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, well lit and paintwork / surfaces maintained?

• 1.22 - External Grounds

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, well lit and paintwork / surfaces maintained?

• 1.23 - Gardens, trees, plants, etc.

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, maintained, watering system, neat and tidy?

• 1.24 - Lift lobbies

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, well lit and paintwork / surfaces maintained?

• 1.25 - Lift cars

  Below Average

  Average

  Good

  Very Good

  N/A

• Clean, well lit and paintwork / surfaces maintained?

2.0 Management System

• 2.26 - WHS Management system

  Yes

  No

  N/A

• System in place

• 2.27 - WHS Management System

  Yes

  No

  N/A

• System up to date in agreed format?

• 2.28 - Strategic Asset Maintenance Management (SAMM)

  Yes

  No

  N/A

• System in place?

• 2.29 - Strategic Asset Maintenance Management (SAMM)

  Yes

  No

  N/A

• System up to date in agreed format?

• 2.30 - Compliance Management System

  Yes

  No

  N/A

• System in place?

• 2.31 - Compliance Management System

  Yes

  No

  N/A

• System up to date in agreed format?

• 2.32 - Electronic Access Control Management System

  Yes

  No

  N/A

• System in place

• 2.33 - Electronic Access Control Management System

  Yes

  No

  N/A

• System up to date in agreed format?

• 2.34 - Maintenance Management System

  Yes

  No

  N/A

• System in place

• 2.35 - Maintenance Management System

  Yes

  No

  N/A

• System up to date in agreed format?

• 2.36 - Fitout Management Plan

  Yes

  No

  N/A

• System in place

• 2.37 - Fitout Management Plan

  Yes

  No

  N/A

• System up to date in agreed format?

• 2.38 - Emergency Evacuation Management Plan

  Yes

  No

  N/A

• System in place?

• 2.39 - Emergency Evacuation Management Plan

  Yes

  No

  N/A

• System up to date in agreed format?

• 2.40 - Web-Based Helpdesk and Management System

  Yes

  No

  N/A

• System in place

• 2.41 - Web-Based Helpdesk and Management System

  Yes

  No

  N/A

• System up to date in agreed format?

3.0 - reporting

• 3.42 - Monthly report

  Yes

  No

  N/A

• Report in place

• 3.43 - Monthly report

  Yes

  No

  N/A

• Report up to date in agreed format

• 3.44 - WHS Report

  Yes

  No

  N/A

• Report in place

• 3.45 - WHS Report

  Yes

  No

  N/A

• Reported items being auctioned and updated in the monthly report

• 3.46 - Facade Report

  Yes

  No

  N/A

• Report in place

• 3.47 - Facade Report

  Yes

  No

  N/A

• Reported items being auctioned and updated in the monthly report

• 3.48 - Indoor Air Quality report

  Yes

  No

  N/A

• Report in place

• 3.49 - Indoor Air Quality report

  Yes

  No

  N/A

• Reported items being actioned and updated in the monthly report

• 3.50 - Building Service Calls

  Yes

  No

  N/A

• Calls logged and trended in the monthly report?

• 3.51 - Building Service Calls

  Yes

  No

  N/A

• Calls update and included in the monthly report?

• 3.52 - Water Treatment Results

  Yes

  No

  N/A

• Results logged and trended in the monthly report?

• 3.53 - Water Treatment Results

  Yes

  No

  N/A

• Results updated and included in the monthly report?

• 3.54 - Fitout Register

  Yes

  No

  N/A

• Register in place?

• 3.55 - Fitout Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 3.56 - Risk Assessment Report

  Yes

  No

  N/A

• Report in place?

• 3.57 - Risk Assessment Report

  Yes

  No

  N/A

• Reported items being actioned and updated in the monthly report?

• 3.58 - Compliance Report

  Yes

  No

  N/A

• Report in place?

• 3.59 - Compliance Report

  Yes

  No

  N/A

• Reported items being actioned and updated in the monthly report?

• 3.60 - Facilities Management Audit

  Yes

  No

  N/A

• Audit in place?

• 3.61 - Facilities Management Audit

  Yes

  No

  N/A

• Reported items being actioned and updated in the monthly report?

• 3.62 - Utility Consumption

  Yes

  No

  N/A

• Consumption tracked and trended?

• 3.63 - Utility Consumption

  Yes

  No

  N/A

• Consumption updated and included in the monthly report?

4.0 - Site Documentation

• 4.64 - Asset Register

  Yes

  No

  N/A

• Register in place?

• 4.65 - Asset Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.66 - Contractor Contact list

  Yes

  No

  N/A

• List in place

• 4.67 - Contractor Contact List

  Yes

  No

  N/A

• List up to date in agreed format?

• 4.68 - Tenant Contact List

  Yes

  No

  N/A

• List in place?

• 4.69 - Tenant Contact List

  Yes

  No

  N/A

• List up to date in agreed format?

• 4.70 - Key Register

  Yes

  No

  N/A

• Register in place?

• 4.71 - Key Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.72 - Password Register

  Yes

  No

  N/A

• Register in place?

• 4.73 - Password Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.74 - Drawing Register

  Yes

  No

  N/A

• Register in place?

• 4.75 - Drawing Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.76 - Fire Door Register

  Yes

  No

  N/A

• Register in place?

• 4.77 - Fire Door Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.78 - Fire Extinguisher Register

  Yes

  No

  N/A

• Register in place?

• 4.79 - Fire Extinguisher Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.80 - Fire Damper Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.81 - Fire Damper Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.82 - Emergency Lighting Register

  Yes

  No

  N/A

• Register in place?

• 4.83 - Emergency Lighting Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.84 - Dangerous Goods Register

  Yes

  No

  N/A

• Register in place?

• 4.85 - Dangerous Goods Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.86 - Hazardous Materials Survey

  Yes

  No

  N/A

• Survey in place?

• 4.87 - Hazardous Materials Survey

  Yes

  No

  N/A

• Audit up to date in agreed format?

• 4.88 - Hazardous Materials MSDS

  Yes

  No

  N/A

• MSDS in place?

• 4.89 - Hazardous Materials MSDS

  Yes

  No

  N/A

• MSDS up to date in agreed format?

• 4.90 - Monthly Site Audit

  Yes

  No

  N/A

• Audit in place?

• 4.91 Monthly Site Audit

  Yes

  No

  N/A

• Audit up to date in agreed format?

• 4.92 - Contract Documentation

  Yes

  No

  N/A

• Scope of works and schedules in place for each contract?

• 4.93 - Contract Documentation

  Yes

  No

  N/A

• Contracts register up to date and all contracts current?

• 4.94 - Service Dockets (Mech, Fire, CCTV, Access Control, Lifts, Doors, etc)

  Yes

  No

  N/A

• Dockets in place for each contract?

• 4.95 - Service Dockets (Mech, Fire, CCTV, Access Control, Lifts, Doors, etc)

  Yes

  No

  N/A

• Dockets up to date in agreed format?

• 4.96 - Contractor Insurance Documentation

  Yes

  No

  N/A

• Documentation in place?

• 4.97 - Contractor Insurance Documentation

  Yes

  No

  N/A

• Documents up to date in agreed format?

• 4.98 - Safe Work Method Statements

  Yes

  No

  N/A

• SWMS in place?

• 4.99 - Safe Work Method Statements

  Yes

  No

  N/A

• SWMS up to date in agreed format?

• 4.100 - Tenant condenser Water Register

  Yes

  No

  N/A

• Register in place?

• 4.101 - Tenant condenser Water Register

  Yes

  No

  N/A

• Register up to date in agreed format?

• 4.102 - Handover Document

  Yes

  No

  N/A

• Document in place?

• 4.103 - Handover Document

  Yes

  No

  N/A

• Document up to date in agreed format?

5.0 - Registration / Certification

• 5.104 - Annual Fire Safety Statement

  Yes

  No

  N/A

• Statement in place and current?

• 5.105 - Lift / Escalator Registration

  Yes

  No

  N/A

• Registration in place and current?

• 5.106 - Cooling Tower Registration

  Yes

  No

  N/A

• Registration in place and current ( Not applicable in WA)

• 5.107 - Pressure Vessel Registration

  Yes

  No

  N/A

• Registration in place and current?

• 5.108 - Equipment Registration

  Yes

  No

  N/A

• All other registrations in place and current

• 5.109 - BMU Registration

  Yes

  No

  N/A

• Registration in place and current?

• 5.110 - Anchor Point Certification

  Yes

  No

  N/A

• Certification in place and current?

• 5.111 - Trade Waste Agreement

  Yes

  No

  N/A

• Agreement in place and current?

Sign Off

• On site representative

  Sign

• Auditor's signature

  Sign