SEWS - Warehouse Operations Check Sheet

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Receiving

• Are warehouse operating procedures current and on file?

  Yes

  No

  NI

• Associates are trained and certified for each process with documents to verify proof?

  Yes

  No

  NI

• Are receiving documents available at time shipment is received?

  Yes

  No

  NI

• Are they adequate for complete identification of material in the shipment? If not, is the fact reported so corrective action may be taken? (Discrepancy Report)

  Yes

  No

  NI

• Are items checked for description, quantity, and condition at the time of arrival of shipment and before accepting the bill of lading and completing the receiving report?

  Yes

  No

  NI

• Are receiving reports being processed properly?

  Yes

  No

  NI

• Are notifications issued when defected parts are scheduled to be delivered or quality alerts issued?

  Yes

  No

  NI

• Are associates following proper "Dock Lock" procedures?

  Yes

  No

  NI

• Is the trailer inspected for evidence of water damage, holes, debris, or pest infestation prior to unloading and accepting the shipment?

  Yes

  No

  NI

• Is management informed of any abnormal backlogs of unprocessed receiving reports? (Excluding Discrepancy Reports)

  Yes

  No

  NI

Product / Inventory / Orders

• Are spot checks conducted to determine the location of material matches system locations?

  Yes

  No

  NI

• Is a cycle count program in place?

  Yes

  No

  NI

• Is a process in place when moving material from the quality area?

  Yes

  No

  NI

• Are cycle counts being made on regular basis? Are variances reported, with root cause / countermeasures communicated ?

  Yes

  No

  NI

• Are materials being processed according to FIFO guidelines?

  Yes

  No

  NI

• Are checks made to verify condition of material? Corrective actions taken?

  Yes

  No

  NI

• Are proper procedures being used when discrepancies exist?

  Yes

  No

  NI

• Are orders received in sufficient detail to identify material to be picked?

  Yes

  No

  NI

• Are abnormal condition controls in place in the event material is incorrect and needs to be moved from the order?

  Yes

  No

  NI

• Is there a process in place to verify the packing list against the actual material being shipped?

  Yes

  No

  NI

• Are the outbound orders properly filed?

  Yes

  No

  NI

• Is the a process in place to secure the load during transit?

  Yes

  No

  NI

• Are orders being handled promptly and safely by the material handlers?

  Yes

  No

  NI

• Does a backlog of orders exist? If so are appropriate personnel notified?

  Yes

  No

  NI

Storing

• Are storage methods best suited to the characteristics of the storage area?

  Yes

  No

  NI

• Does stored materials plan permit flexibility of operations and provide for adequate small-lot storage space?

  Yes

  No

  NI

• Are stored materials adequately and accurately marked for proper identification and easily located through the use of the system?

  Yes

  No

  NI

• Are materials of similar categories grouped together as much as practical?

  Yes

  No

  NI

• Are materials stacked correctly to ensure the greatest safety to personnel, protection of material and accessibility?

  Yes

  No

  NI

• Are materials not stacked raised off the floor by other means?

  Yes

  No

  NI

• Is stacking to maximum height permitted by equipment and storage layout?

  Yes

  No

  NI

• Are damaged cases of cartons inspected by SQA with green sticker?

  Yes

  No

  NI

• Are items generally properly packaged and processed prior to receipt?

  Yes

  No

  NI

Material Handling Equipment (MHE)

• Forklift operators have been trained on the equipment and documented properly?

  Yes

  No

  NI

• Is MHE utilized to the maximum?

  Yes

  No

  NI

• Is inadequate maintenance of equipment interfering with operations?

  Yes

  No

  NI

• Forklift battery check logs are completed weekly?

  Yes

  No

  NI

• Are operators instructed in the necessity of preventive maintenance?

  Yes

  No

  NI

• Is all equipment maintained in good operating condition?

  Yes

  No

  NI

• Are preventive maintenance inspections and lubrication made on each forklift unit?

  Yes

  No

  NI

• All forklift inspections have been completed daily?

  Yes

  No

  NI

• Are forklift units being maintained (watering / equalized) according to guidelines and recorded?

  Yes

  No

  NI

• Are thorough periodic check ups made of all motorized equipment?

  Yes

  No

  NI

• Could operations be made more efficient by exchanging one type and size of equipment for another?

  Yes

  No

  NI

Warehouse Layout

• Emergency action plan has been established and in place?

  Yes

  No

  NI

• Is a diagrammatic plan of the warehouse layout available and in use?

  Yes

  No

  NI

• Is it used to preplan storage space?

  Yes

  No

  NI

• Are closed and open storage areas designated on the plan and clearly marked?

  Yes

  No

  NI

• Is there excessive honeycombing?

  Yes

  No

  NI

• Is space used for non-storage activities kept to a minimum?

  Yes

  No

  NI

• Are pallet racks used where practical to obtain maximum cube and facilitate withdrawals?

  Yes

  No

  NI

• Are sufficient pallets on hand?

  Yes

  No

  NI

Housekeeping

• Are structure and grounds properly maintained?

  Yes

  No

  NI

• Are periodic inspections made of storage facility to determine major repairs?

  Yes

  No

  NI

• Are floors swept, stacks even, outside grounds policed and general maintenance performed?

  Yes

  No

  NI

• Are trash receptacles emptied?

  Yes

  No

  NI

• Are toilets, washrooms maintained in a neat and sanitary condition?

  Yes

  No

  NI

• Are cleaning maps visible and updated?

  Yes

  No

  NI

• Are there cleaning assignments for associates?

  Yes

  No

  NI

Accident Prevention

• Are all accidents fully investigated, analyzed and reported promptly and accurately?

  Yes

  No

  NI

• Are causes of accidents corrected immediately?

  Yes

  No

  NI

• Are first aid facilities adequately provided?

  Yes

  No

  NI

• Are trained first aid personnel available at the facility?

  Yes

  No

  NI

Security

• Is security adequate for protection of property and inventory?

  Yes

  No

  NI

• Are CTPAT securities in place?

  Yes

  No

  NI

Safety

• Is there a safety and accident prevention program in effect?

  Yes

  No

  NI

• Does management take an active interest and participate in it?

  Yes

  No

  NI

• Are supervisory personnel safety conscious and do they understand safety and accident prevention methods?

  Yes

  No

  NI

• What is the attitude of employees to safety enforcement?

  Yes

  No

  NI

• Are employees instructed in the use of safety methods on their jobs and what they are to do in an emergency?

  Yes

  No

  NI

• Are proper safety measures taken when operating all material handling equipment?

  Yes

  No

  NI

• Are preventative operations effective?

  Yes

  No

  NI

• Are safety methods strictly enforced in handling and storing materials and in housekeeping practices?

  Yes

  No

  NI

Personnel

• Are personnel qualified to perform their assigned functions? (OJT)

  Yes

  No

  NI

• Are there too many or too few employees in relation to budget? Explain...

  Yes

  No

  NI

• Is there a screening process in place to preview new applicants?

  Yes

  No

  NI

• Are skill maps posted to quickly identify trained personnel?

  Yes

  No

  NI

Supervision

• Do supervisors properly plan and schedule work?

  Yes

  No

  NI

• Are daily conferences held with key operating personnel to discuss warehousing problems and overall planning of warehouse activities?

  Yes

  No

  NI

• Ares crews balanced?

  Yes

  No

  NI

• Are warehouse supervisors, checkers, material handling equipment operators and other personnel adequately trained for their particular job?

  Yes

  No

  NI

• Are periodic checks made by supervisory personnel to see if there is idling or lagging on the job?

  Yes

  No

  NI

• SQDCM board is updated and monitored daily?

  Yes

  No

  NI