SHIPPY PROPERTY MANAGEMENT - QUARTERLY PROPERTY EVALUATION

• Property

• Quarter

• Date

  Date

• Inspector

• Location
  Address

PHYSICAL INSPECTION

1. Entrance

• Trash Picked up

  Yes

  No

  N/A

• Flower beds weeded

  Yes

  No

  N/A

• Curbs swept

  Yes

  No

  N/A

• Windows clean

  Yes

  No

  N/A

• Signs in good repair

  Yes

  No

  N/A

• Lights

  Compliant

  Non-Compliant

  N/A

• Comments

2. Grounds

• Lawn Maintenance

• Mowed

  Compliant

  Non-Compliant

  N/A

• Edged

  Compliant

  Non-Compliant

  N/A

• Trimmed

  Compliant

  Non-Compliant

  N/A

• Flowers

  Compliant

  Non-Compliant

  N/A

• Shrubs

  Compliant

  Non-Compliant

  N/A

• Roadway

  Compliant

  Non-Compliant

  N/A

• Walks

  Compliant

  Non-Compliant

  N/A

• Dumpster areas

  Compliant

  Non-Compliant

  N/A

• Patios/balconies

  Compliant

  Non-Compliant

  N/A

• Signs

  Compliant

  Non-Compliant

  N/A

• Building lights

  Compliant

  Non-Compliant

  N/A

• Carport lights

  Compliant

  Non-Compliant

  N/A

• Comments

3. Office

• Neat/clean

  Yes

  No

  N/A

• Organized

  Yes

  No

  N/A

• Paint

  Compliant

  Non-Compliant

  N/A

• Carpet

  Compliant

  Non-Compliant

  N/A

• Furniture in good repair

  Yes

  No

  N/A

• Staff in uniform or appropriately dressed

  Yes

  No

  N/A

• Music

  Compliant

  Non-Compliant

  N/A

• Comments

4. Maintenance Shop

• Neat/clean

  Yes

  No

  N/A

• Organized

  Yes

  No

  N/A

• Inventory stored properly

  Yes

  No

  N/A

• Storage areas neat/clean/organized

  Yes

  No

  N/A

• Equipment stored properly

  Yes

  No

  N/A

• Site maps up

  Yes

  No

  N/A

• Fire extinguisher

  Compliant

  Non-Compliant

  N/A

• Comments

5. Pool Pump Room

• Neat/clean

  Yes

  No

  N/A

• Chemicals stored properly

  Yes

  No

  N/A

• Equipment stored properly

  Yes

  No

  N/A

• Comment

6. Laundry Rooms

• Neat/clean

  Yes

  No

  N/A

• Tables in good repair

  Yes

  No

  N/A

• Equipment working properly

  Yes

  No

  N/A

• Comments

7. Amenities

• Clubhouse

  Compliant

  Non-Compliant

  N/A

• Neat/clean

  Yes

  No

  N/A

• Paint

  Compliant

  Non-Compliant

  N/A

• Floors

  Compliant

  Non-Compliant

  N/A

• Windows clean

  Yes

  No

  N/A

• Furniture/equipment clean/in good repair

  Yes

  No

  N/A

• Lights working properly

  Yes

  No

  N/A

• Equipment stored properly

  Yes

  No

  N/A

• Comments

Pool

• Equipment/chemicals stored properly

  Yes

  No

  N/A

• Safety equipment stored properly

  Yes

  No

  N/A

• Fence/gates in good condition

  Yes

  No

  N/A

• Furniture clean/in good repair

  Yes

  No

  N/A

• Deck in good repair

  Yes

  No

  N/A

• Steps in good repair

  Yes

  No

  N/A

• Chemical levels correct and logs kept

  Yes

  No

  N/A

• Comments

8. Model

• TYPE

• Fresh smell

  Yes

  No

  N/A

• Appliances working

  Yes

  No

  N/A

• Paint

  Compliant

  Non-Compliant

  N/A

• Carpet

  Compliant

  Non-Compliant

  N/A

• Furniture clean/in good repair

  Yes

  No

  N/A

• Accessories

  Compliant

  Non-Compliant

  N/A

• Lights on

  Yes

  No

  N/A

• Temperature comfortable

  Yes

  No

  N/A

• Background music

  Compliant

  Non-Compliant

  N/A

• Comments

9. Vacant Units

Apartment

• APT NUMBER

• Neat/clean

  Yes

  No

  N/A

• Fresh smell

  Yes

  No

  N/A

• Appliances working

  Yes

  No

  N/A

• Paint

  Compliant

  Non-Compliant

  N/A

• Carpet

  Compliant

  Non-Compliant

  N/A

• Windows

  Compliant

  Non-Compliant

  N/A

• Temperature comfortable

  Yes

  No

  N/A

• Comments

10. Boiler Rooms

• Temps set at correct

  Yes

  No

  N/A

• Free of clutter

  Yes

  No

  N/A

• No combustibles

  Yes

  No

  N/A

• Notes

ADMINSTRATIVE EVALUATION

Occupancy

• Actual monthly occupancy (%) Month End Projection

• Comments on occupancy

Availability

• Current vacant

• Vacant leased

• On notice

• On notice/leased

• Lease renewals

• Delinquency

• Reason

• Comments

• Review Profit and loss

• Review Budgets- explain

Marketing

• Marketing plan in place?

  Yes

  No

• Current advertising

Traffic for audit period (QRT)

• Source/leases

• Flyers

  Yes

  No

• Newsletter

  Yes

  No

• Resident Renewal Program

  Yes

  No

• Referral fee $

• Resident activities

Review ALL pending Applications

• (income, leased rent correct, credit, rental, met criteria)

• Comments

Review Four Recent Move-In Files

• Comments

Deposit Procedures

• Deposits current

  Yes

  No

• Total #/amount of checks not yet deposited #

• $

• Comments

Review Delinquency List

• Accurate

  Yes

  No

• Proper procedures taken

  Yes

  No

• Comments

Review Service Requests

• Completed within 24 hours

  Yes

  No

• Follow-up phone calls

  Yes

  No

• Comments

• Shippy University Training up to date?

  Yes

  No

  N/A

• Plan to have everyone up to date

• Property equipment inventory checked? All items accounted for?

  Yes

  No

  N/A

• Overall Comments

• Next Audit

  Date

• Mangers Signature

  Sign

• Regional Signature

  Sign