Site Inspection

• Audit Title Site Inspection - Depots

• Name of Sidings/Depot

• Is this a surprise inspection or do the staff know you were coming to audit them? Announced or Unannounced

• Conducted on

  Date

• Print name

  Sign

1. Site Facilities

• Has the site remained the same in the last 8 weeks? (if there are changes to the site please type no and provide more details.)

  Yes

  No

  N/A

• Can the staff carry out their duties safely with the changes? <br>If no then Wettons H&S must be notified immediately.

  Yes

  No

  N/A

• Is there all the necessary working facilities available to use.

  Yes

  No

  N/A

2. Documents

• Is all COSHH assessments for all chemicals held on site available?

  Yes

  No

  N/A

• Are Risk Assessments and Method Statements available on site for all tasks undertaken and in date? (In date means reviewed in the last 12 months)

  Yes

  No

  N/A

• Is there an accident book on site?

  Yes

  No

  N/A

• Is the H&S Law Poster displayed?

  Yes

  No

  N/A

• Is Wettons H&S policy in date and displayed? (In date means reviewed within the last 12 months)

  Yes

  No

  N/A

• Is the Wettons Employers Insurance Certificate in Date and displayed?

  Yes

  No

  N/A

• Is the site notice board up to date and are old notices being filed in the folder provided?

  Yes

  No

  N/A

3. First Aid at Work

• Are first aid boxes available?

  Yes

  No

  N/A

• Are the contents of the first aid boxes as per the recommended list or is the first aid box sealed?

  Yes

  No

  N/A

4. Storage

• Is the store kept clean and tidy?

  Yes

  No

  N/A

• Is all machinery stored properly i. e. Vacuums in backpacks?

  Yes

  No

  N/A

• Are all chemicals stored properly?

  Yes

  No

  N/A

• Is there PPE available for all tasks on site and for all staff undertaking the tasks?

  Yes

  No

  N/A

• Is there spare PPE available on site?

  Yes

  No

  N/A

5. Machinery

• Does all machinery have a current PAT test label?

  Yes

  No

  N/A

• Is all machinery fit for purpose?

  Yes

  No

  N/A

6. Staff Training

• Have all new staff received a site induction for the site they are working at?

  Yes

  No

  N/A

• Is the latest staff training matrix on site available for all staff to review?

  Yes

  No

  N/A

• Do all members of staff on site have up to date training records on the training matrix?

  Yes

  No

  N/A

7. Permit to Work

• Have you reviewed the "Permit to Work" file for exterior train cleaning?

  Yes

  No

  N/A

8. NTBMB

• Are there sufficient NTBMBs available?

  Yes

  No

  N/A

• Are all NTBMBs in good working order and working?

  Yes

  No

  N/A

9. Site conditions

• Are all walkways clear of rubbish and in good repair?

  Yes

  No

  N/A

• Are all trackside areas clear of rubbish?

  Yes

  No

  N/A

• Are all 4 foot areas clear of rubbish?

  Yes

  No

  N/A

• Have Wettons and SER H&S teams been notified on all new hazards identified on site?

  Yes

  No

  N/A

• Is the site secure with entry/exit gates locked?

  Yes

  No

  N/A

10. Radio Communication

• Are site radios available?

  Yes

  No

  N/A

• Are site radios in good working order?

  Yes

  No

  N/A

11. Accidents

• Click "Yes" to confirm that there have been no accidents or near miss on site during the current period if there has been click "No" and provide more details?

  Yes

  No

  N/A

• Have all the site staff been briefed on any hazards identified from the accident and which is still on site?

  Yes

  No

  N/A

• Have you reviewed the Accident book on site?

  Yes

  No

  N/A

• Have all accidents been recorded in the book and Wettons H&S notified?

  Yes

  No

  N/A

• If there has been an accident, has all documentation been sent to the Wettons H&S manager? If no accident click N/A

  Yes

  No

  N/A

• If there has been an accident on site then please select which elements have been completed:-

  Select First aid given Reported to SER Statement Taken Photos Taken Investigatied Witness Statement Taken

  • First aid given
  • Reported to SER
  • Statement Taken
  • Photos Taken
  • Investigatied
  • Witness Statement Taken

12. H&S additional spot checks

• Are the staff complying with authorised safe walking routes

  Yes

  No

  N/A

• Are the staff using NTBMBs and name tags

  Yes

  No

  N/A

• Are the staff moving the equipment around the site safely?

  Yes

  No

  N/A

• Are the staff carrying waste bags correctly

  Yes

  No

  N/A

• While on site have you witnessed the staff wearing PPE correctly for their activity they are undertaking?

  Yes

  No

  N/A

• Are the staff using the raised walkways safely?

  Yes

  No

  N/A

• Is there suitable lighting for staff to work safely?

  Yes

  No

  N/A

13 Visual Observations of Work.

• Are staff following the correct process for CET in line with the Method Statement (safe system of work)?

  Yes

  No

  N/A

• Are staff wearing the correct PPE to CET?

  Yes

  No

  N/A

• Does the member of staff have any recommendation they would like to make for the CET process?

  Yes

  No

  N/A

• Please detail what the recommendation is below:-

• Ask the person observed for CET to sign here to confirm they have been spoken to.

  Sign

• Are staff following the correct process for Exterior Cleaning in line with the Method Statement (safe system of work)?

  Yes

  No

  N/A

• Are staff wearing the correct PPE to Exterior clean?

  Yes

  No

  N/A

• Does the member of staff have any recommendation they would like to make for the exterior cleaning process?

  Yes

  No

  N/A

• Please detail what the recommendation is below:-

• Ask the person observed for exterior cleaning to sign here to confirm they have been spoken to.

  Sign

• Are staff following the correct process for Tanking in line with the Method Statement (safe system of work) and leaving the area free of hazards?

  Yes

  No

  N/A

• Does the member of staff have any recommendation they would like to make for the tanking process?

  Yes

  No

  N/A

• Please detail what the recommendation is below:-

• Ask the person observed for tanking to sign here to confirm they have been spoken to.

  Sign

Questions for Wettons Staff selected at Random

• Please select 5 or more questions at random from the Questions A list provided for the Wettons staff member to answer. Please check their answer is correct and detail any action you have taken for any incorrect answers. The person answering the question must sign at the end of the questionnaire to confirm it is their answer. You can add a second employee by clicking the add symbol.

• Questions A

Employee Questions

• Where is COSHH located on site?

  N/A

  Selected

• What does the COSHH information show you?

  N/A

  Selected

• Where is the Method Statement (safe system of work) located on site?

  N/A

  Selected

• What does the Method Statement (safe system of work) show you?

  N/A

  Selected

• What was the topic of the last briefing or toolbox talk you received and tell me about it.

  N/A

  Selected

• What parts of the train are 'LIVE' from which you can be electrocuted?

  N/A

  Selected

• What would you do if you dropped your PTS card on or near the third rail? ( When asking this question please inspect the employees PTS card)

  N/A

  Selected

• What do you do if you find a suspect package on the train/site?

  N/A

  Selected

• When are you allowed to work over the third rail?

  N/A

  Selected

• When must you use your 'Not To Be Moved Board' and name tag on the train?

  N/A

  Selected

• Your 'Not To Be Moved Board' and/or name tag is broken, what do you do?

  N/A

  Selected

• An item of equipment is defective who do you report this to?

  N/A

  Selected

• You see a fellow worker not following the correct method of work (safe systems of work) what do you do?

  N/A

  Selected

• You see a fellow worker slip on some ice/water but they do not fall over or injure themselves what should you do?

  N/A

  Selected

• How do you move the vacuum cleaner around the site?

  N/A

  Selected

• You report an issue to your supervisor/manager and they have not responded or resolved the issue, what do you do?

  N/A

  Selected

• What are the tell tale signs that you may be tired / fatigued and what do you do?

  N/A

  Selected

• Employee to confirm the response provided are their repose to the questions by printing and signing their name here

  Sign

• Reviewers comments on employees response if necessary.

• Are there any recommendations that would help you with your work ? (Feedback from our operatives is important to obtain so that improvement can continue to be made.)

  Yes

  No

  N/A

• Please detail recommendations here.

• Please select 5 or more questions at random from the Question B list provided for the Wettons staff member to answer. Please check their answer is correct and detail any action you have taken for any incorrect answers. The person answering the question must sign at the end of the questionnaire to confirm it is their answer. You can add a second employee by clicking the add symbol.

• Questions B

Employee Questions

• What do you do if the electrical equipment you are using has no P.A.T test sticker or it is out of date?

  N/A

  Selected

• You are asked by your manager / Southeastern person to carry out work to which you are not trained to do ( no signed training record and training provided by Wettons) what do you do?

  N/A

  Selected

• You find a passenger on the train on site where they should not be when you start to clean it, what do you do??

  N/A

  Selected

• There are chemical bottles with no label on them, should you use them or arrange for them to be removed from use until they are clearly labelled?

  N/A

  Selected

• Are you able to bring in your own cleaning chemicals from home or use chemicals on site that you find that are not Wettons?

  N/A

  Selected

• Why must you use PPE gloves when working with chemicals?

  N/A

  Selected

• Are you allowed to activate the door release on the train and if so state why?

  N/A

  Selected

• Can you cross the tracks in front of a train when the White headlights at the front of the train are showing?

  N/A

  Selected

• What colour mops are used in the toilet and should they be used in the passenger area as well?

  N/A

  Selected

• Are you allowed to turn the power back on a train? ( Excluding light power save mode.)

  N/A

  Selected

• You see a quicker way of working then to how you were trained, do you start using the quicker way or do you contact Wettons H&S to check it is safe?

  N/A

  Selected

• When are you allowed to sweep rubbish from the train?

  N/A

  Selected

• You are qualified PTS where you are trained to cross the open railway line. Where in the depot / siding are you allowed to walk across the open track?

  N/A

  Selected

• You are taking medication, what must you ensure you do before you start work?

  N/A

  Selected

• While working on the depot / sidings / platform, you see a hazard, ( eg something you can trip on, or slip on ) what do you do?

  N/A

  Selected

• When at work, where must your ATOC PTS card and Wettons ID card be located?

  N/A

  Selected

• Can you use your PTS card or your Wettons ID badge to travel on Southeastern Railway or must you always buy a valid train ticket?

  N/A

  Selected

• When are you allowed to go into the 4 foot of the railway line?

  N/A

  Selected

• Employee to confirm the response provided are their responses to the questions by printing and signing their name here.

  Sign

• Reviewers comments on employees response if necessary.

• Are there any recommendations that would help you with your work ? (Feedback from our operatives is important to obtain so that improvement can continue to be made.)

  Yes

  No

  N/A

• Please detail recommendations here.

• Can you state that you have not witnessed or been informed of any Breaches of H&S on site during the current period?

  Yes

  No

  N/A

• Please detail any Breaches of H&S witnessed or informed of on site during the current period providing details such as name, date, task performed, details of breach and actions taken.

• Have you carried out spot checks at other times to the date of this report?

  Yes

  No

  N/A

• Please detail the spot checks carried out at other times to this report detailing the date, name of person, task performed, findings and actions taken.

• Can you state that there have been no operational issues experienced on site during the period?

  Yes

  No

  N/A

• Please detail any operational issues experienced on site during the period.

• Please detail any of your recommendations for Wettons or SER to consider

• Please detail any feedback from the staff an any time

• Please provide positive comments about the staff on site where suitable

• By signing this document I can confirm that the information provided is true and accurate at the time of my review and reflects my observations on site.

• Print Name and Sign ( click sign button )

  Sign