Title Page
Description of the Form
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This form needs to be completed by the site security supervisor/manager on a monthly basis to review each element of security services provided to our clients. The form must be completed on-site. A detailed walkthrough should be conducted to assess site security measures.
Every element of the site security has been considered, and questions are asked on this form. If any element does not apply to your site, please mark 'NO' at the beginning of the section, and it will skip that section, taking you to the next.
This form is set up in this way so that, based on your answers, you will be required to provide evidence such as pictures and/or notes detailing the observed issues or be asked to create an action. Actions can be assigned to yourself if any further review is required. -
Project
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Date/Time
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Monthly review conducted by
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Signature
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Location
1. SIA
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Q.1.1 Are all security personnel currently deployed at the site in possession of valid SIA licenses?
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Q1.2. Are all security staff SIA licenses valid and not due for renewal within the next 30 days?
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Q1.3. How many security personnel are deployed during day shift?
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Q1.4. How many security personnel are deployed during night shift?
Please provide the full names, license numbers, and expiry dates of the day and night security personnel deployed on this project.
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SIA licensing details of the officers deployed on this project
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Full name of the officer
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Type of license
- Security Guarding Licence
- Door Supervision Licence
- Close Protection Licence
- Cash & Valuables In Transit Licence
- Public Space Surveillance Licence
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Expiry date of the licence
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Attach the picture of the license.
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SIA license number
2. Site Perimeter:
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Q2.1. Are all entry points adequately secured (fenced/gated)?
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Q2.2. Are there any breaches or vulnerabilities in the site boundary?
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Q2.3. Are there any unauthorised access points?
3. Security Patrols:
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Q3.1. Are security patrols conducted regularly?
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Q3.2. Do patrol routes cover the entire site?
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Q3.3. Are patrol logs properly maintained?
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Q3.4. Are there any areas where patrols need to be extended?
4. Keys:
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Q4.1. Is security responsible for handling any keys on-site?
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Q4.2. Are all keys accounted for and returned?
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Q4.3. Are there any keys without numbers or tags?
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Q4.4. Has the key register/logs been maintained?
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Q4.5. Has a regular key audit been conducted and recorded in the keys book/DOB books once a month?<br><br>Keys audit needs to be conducted once a month to count all the keys handed over to security to ensure compliance with SIA standards. All keys must be marked with specific ID numbers. A key log must be in place with descriptions of the keys and their ID numbers. Additionally, a key register book must be maintained to record the in and out entries of the keys.
5. Security Documentation:
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Q5.1. Are all security documentation up-to-date?
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Q5.2. Are assignment instructions clear and accessible?
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Q5.3. Are there any gaps in documentation or procedures?
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Q5.4. Does your AIs cover all elements of security duties currently being performed on site, including but not limited to dog handling, CCTV monitoring, manual handling, traffic movement, and fire watch?
6. CCTV Cameras Coverage:
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<br>Q6.1. Do you have CCTV cameras on-site?
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Q6.2. Do CCTV cameras cover all critical areas of the site?
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Q6.3. Are there any blind spots that need additional camera coverage?
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Q6.4. Are cameras regularly maintained and checked for functionality?
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Q6.5. Do you have GDPR CCTV request forms and data movement logs in place and maintained?
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Q6.6. Do any cameras require privacy marking, and are they marked?
7. Dog Handler Duties:
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Q7.1. Do you have a dog handler on-site?
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<br>Q7.2. Are the dog handlers adequately trained and hold a minimum of NASDU Level 2 certification?
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Q7.3. Are there any incidents involving dogs that need attention?
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Q7.4. Is dog welfare and patrolling detailed included in your security AIS?
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Q7.5. Is that a regular virtual inspection conducted on dogs by the site supervisor/security officer?
8.Risk Assessment:
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Q8.1. Are there any identified risks that need immediate attention?
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<br>Q8.2. Is your security risk assessment up to date?
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Q8.3. Are risk mitigation measures in place and effective?
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Q8.4. Are there any emerging threats or vulnerabilities?
9.Site Team brieifng/Training:
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Q9.1. Are all security team members receiving the Safe Start briefing at the beginning of their shift?
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Q9.2. Are there any specific security concerns or procedures that need emphasis?
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Q9.3. Are site team members aware of emergency protocols?
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Q9.4. Have any training needs been identified for the security team?
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Q9.5. Have all staff members' SIA licenses been checked during the briefing?
10. Access Control system:
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Do you have an access control system on-site that the security team are responsible for managing/maintaining?
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Q 10.1. Are the security staff who use the system fully trained?
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Q 10.2. Are security staff fully briefed and trained not to release data without prior written approval from the data officer?
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Q 10.3. Are there any issues with the system that require attention and resolution?
11. Client meeting / further actions
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<br>During the inspection, were any concerns raised that require client attention?
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Please schedule the meeting with the client and provide the details below.
Acknowledgement:
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I confirm that all answers provided in this form are to the best of my knowledge and completely honest. A comprehensive site walk-around has been conducted, and all the pictures/evidence attached to this form are true to my knowledge.
