Staffing Overview

Driver Staffing Status (Not scored)

  • Is the location fully staffed? (All routes covered plus 10% spares)

  • Give an overview of the current shortage, including the total number of drivers needed to be fully staffed.

  • What recruiting efforts are currently in place?

  • What is the current status of recruiting and training, (ie. # applications, # in BTW, # in class, # pre training background checks)?

Personnel File Compliance

Drive 360 Review

  • In Drive360, select 5 random driver files, select the "MTO Required" tab for each driver and review the MTO documents. Flag documents not compliant. Enter the total number of documents flagged. (20 pts)

  • Have all documents for Drivers hired since the last review been approved at a level above the terminal (AMST Employee Approval Process)? (5 pts)

  • Are drivers that are active in Drive 360, but out on LOA or terminated, properly documented in the “Notes” section under the driver’s “Position Details” tab? (5 pts)

  • Are employees who transport passengers properly classified as CDL drivers? (5 pts)

  • Have ADP Employees been reclassified? (5 pts)

Accidents and Injuries

Vehicle Accidents, since last review

  • Is there a clear, documented process for responding to accidents (including dispatch, notification process, and response)? (5 pts)

  • Are all accidents entered into TES, including all required attachments? (5 pts)

  • Accidents reviewed and documents missing from the file.

  • Accident
  • Driver Name

  • Accident Date

  • Required documents missing in Webrisk (click "Select")

  • Are all accidents properly investigated and documented appropriately? (5 pts)

  • Is the accident reporting lag for the period being reviewed equal to or lower than 24 hours in TES? (Power-Bi) (5 pts)

Work Injuries, since last review

  • Are all injuries, regardless of severity, filed with WSIB? (5 pts)

  • Are all injuries listed in Webrisk populated with the required information including Lost Time days? (5 pts)

  • Are all injuries properly investigated and documented appropriately by a trained person? (5 pts)

  • Injuries reviewed and documents missing from the file.

  • Work Injury
  • Employee Name

  • Injury Date

  • Required documents missing in Webrisk (click "Select")

  • Are Health and Safety minutes maintained and posted during appropriate time frames? (5 pts)

Meetings & Evaluations (Employee Enhancement)

Safety In-Service Meetings, since last review

  • Are Safety In-service Meetings held (10 hours)? (5 pts)

  • Is there a calendar of scheduled in-service meeting topics for the year posted? (3 pts)

  • Is one hour dedicated to a relevant safety topic? (3 pts)

  • Is attendance required and documented? (3 pts)

  • Is there an agenda that includes date, start and end time, topic and presenter? (3 pts)

  • Is Operations Manager attendance documented? (3 pts)

Safety Committee Meetings, since last review

  • Are Safety Committee Meetings held quarterly? (5 pts)

  • Does documentation include an agenda and minutes? (3 pts)

  • Is the committee made up of management and at least 50% employee members representing applicable work groups, ie. drivers, mechanics, etc.? (3 pts)

  • Are accidents and injuries reviewed, recommendations made and action taken [by a qualified person]? (3 pts)

  • Are safety concerns reviewed, recommendations made and action taken? (3 pts)

  • Are quarterly facility inspections completed and concerns action taken? (3 pts)

Driver Evaluations - review up to 5 recent driver evaluations.

  • Are all evaluations completed by a certified Signing Authority? (3 pts)

  • Are all evaluations completed on the company" Operator Evaluation" form? (3 pts)

  • Are all evaluations comprehensive, covering all relevant skills? (3 pts)

  • Are opportunities to improve skills noted on all evaluations? (3 pts)

  • Is there documentation of corrective action for all areas needing improvement? (3 pts)

Regulatory Safety

Regulatory Safety and Company Programs

  • Reasonable Suspicion Training - Is there evidence of completion on file for all managers, supervisors and anyone handing out keys? (5 pts)

  • Safety Leadership Program - Is there evidence of completion on file for all managers, supervisors, trainers and staff? (5 pts)

  • Trainer Certification Program and PRIDE - Is there evidence of completion on file for all active Instructors and Trainers? (5 pts)

  • WHMIS Training Modules - Is there evidence WHIMIS training is current for all shop personnel (Part 1 and 2 Certification)? (5 pts)

  • Hours of Service - Is the location in compliance with HOS regulations? (5 pts)

  • Double Check Plan - Is there an approved written plan? (5 pts)

  • Double Check Log - Is there a log confirming compliance with the written plan (select NA if logs are not required)? (5 pts)

  • Emergency Action Plan - Is there a completed plan that is updated annually? (5 pts)

  • Is this a California location?

  • Is there a written CalOSHA Injury and Illness Prevention Plan (IIPP) in place and implemented?

Required Postings

Are the following postings visible in the facility?

  • Top Ten Safety Poster?

  • Mission, Values and Vision Poster?

  • Double check poster?

  • DVIR Chart?

  • Metal Accident and Injury Boards (current)?

  • WSIB required postings (1234 poster and Green Book)?

  • Facility Evacuation Plans?

  • Eye protection sign (shop entrance)?

  • Child Check Banner (all lot entrances)?

  • No Unsafe Behaviors (all lot exits)?

Facility Safety

Office Areas

  • Walking Surfaces

  • Clear from debris, clutter and liquids

  • Stairs

  • Free from objects and clutter

  • Railings available and secure

  • Treads well maintained

  • Aisles/Passageways

  • Free of objects and clutter

  • Lighting

  • Appropriate lighting in all areas

  • Wash Rooms (entire property)

  • Clean and sanitary

  • Floors dry and free of debris (caution signs used)

  • Safety

  • Fire extinguisher easily accessible, inspected (signed monthly)

  • First-Aid kit clearly marked, maintained (signed monthly)

  • Electrical outlets are free of clutter

  • Appropriate door mats and carpeting

  • Exits clearly marked

  • Additional hazards, comments and corrective actions:

Parking Areas

  • Walking Surfaces

  • Environmental causes (e.g. ice, snow, mud)

  • Uneven surfaces (potholes, change in elevation)

  • Lighting

  • Adequate lighting during early morning and evening hours

  • Fuel Pump Area

  • Fuel hose and nozzle in good repair

  • Fire extinguisher easily accessible and inspected

  • Proper signage (Emergency Shut Off Valve, No Smoking)

  • Spill kit maintained with directions clearly marked

  • Additional hazards, comments and corrective actions:

Maintenance Shop

  • Walking Surfaces

  • General housekeeping (debris, fluids, materials and tools, etc.)

  • Walking hazards are clearly communicated

  • Stairs

  • Free from objects and clutter

  • Railings available and secure

  • Treads well maintained

  • Aisles/Passageways

  • Free from objects and clutter

  • Pits

  • Open pits protected

  • Lighting

  • Appropriate lighting in all areas

  • Ladders

  • In good condition

  • Appropriate weight rating

  • Utilization of proper ladder type

  • Personal Protective Equipment

  • Proper eyewear protection worn

  • Hearing protection when needed

  • Gloves worn when handling sharp objects

  • Proper footwear worn

  • Protective clothing when handling hazardous materials

  • Hazard Communications

  • All Chemicals labeled and stored properly

  • SDS sheets are readily available for all chemicals

  • Fire Safety

  • Fire extinguishers mounted, inspected and unobstructed

  • Flammable liquids are in approved safety containers

  • Shop rags are being properly disposed

  • General Hazard Awareness

  • Machine guarding in place

  • Equipment well maintained (e.g. electrical cords, power tools, jacks, lifts, etc.)

  • Has the annual HVAC System inspection been completed?

  • Has the annual Jack inspection been completed?

  • Has the annual Overhead Door inspection been completed?

  • Eyewash station is maintained and unobstructed

  • Employees observed working safely (e.g. proper ergonomics, use of proper tools such as wheel chocks & tire)

  • Appropriately locking/tagging out equipment before servicing

  • Proper signage (Emergency Shut Off Valve, No Smoking, Exit signs, fire extinguisher)

  • Electrical

  • Electrical Switches and outlets have plate covers

  • Access to electrical panels unobstructed

  • Ventilation

  • Proper ventilation in garage for smoke, dust and fumes

  • Additional hazards, comments and corrective actions:

Vehicle Safety

Vehicle Safety

  • Inspect 5 random vehicles

  • Vehicle
  • Bus Number

  • Driver Compartment - Clean, orderly, free from unsecured items and no unauthorized postings

  • Camera - Is the on-board camera indicator light working properly (select NA if no camera installed)?

  • Emergency Equipment - Secure and meets standards

  • Lighting Systems – All lights working properly

  • Emergency Exits – Exits are in working order, are labeled properly and alarm work properly

  • Seat Condition and Securement – Seats are secure and in good condition

  • Child Check System – System is working properly to horn

  • Crossing Gate – Working properly

  • Tires and Wheels – Meet all standards

  • Brake System – Complete a brake check for leaks or other malfunction

  • DVIR – Completed properly, defects fixed and properly signed off

  • Other – Any other defects noted

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.