Title Page
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Conducted on
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Prepared by
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Room Location / Number
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Street address
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Site Contact Name
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Site Contact Phone Number
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Install team Name
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Install team Phone Number
Asset and Equipment Information
Video Conference System
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Asset Tag Number
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Model
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Serial Number
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Data outlet number
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Switch port number
Touch Panel
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Asset Tag Number
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Serial Number
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Data outlet number
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Switch port number
Room Booking Panel
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Asset Tag Number
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Serial Number
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Data outlet number
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Switch port number
TV Screen - 1
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Asset Tag Number
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Brand
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Model
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Serial Number
TV Screen - 2
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Asset Tag Number
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Brand
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Model
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Serial Number
Installation Information
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Decommissioning of old Equipment
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Decommission equipment storage location
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Installation of VC System
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Installation of Touch Panel
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Installation of Room Booking Panel
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Installation of BYOD equipment
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Installation of Ceiling Microphones
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Installation of cable Grommet in table
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Room Tidy Up
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Disposal of New Equipment packaging
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Other
Photographs
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Note: several photos maybe added to each item on the list.
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1 - Room Entry (include Booking Panel and Room label)
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2 - From door to VC System
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3 - From Back of room to VC System
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4 - From front of room to back of room
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5 - Interfaces on codec indicating mapping of cables to display etc
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6 - Front View of System
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7 - 3rd Party AV equipment in room
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8 - Equipment mounted under meeting table
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9 - Ceiling Microphones
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10 - Other - 2
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11 - Cable trunking / cable velcro
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12 - Old equipment in storage room
Testing Checklist
Check Device Settings and review any issues on codec , Display or alternatively via the web interface diagnostics page
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Speaker Levels
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Microphone Levels
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Test interfaces, note interface and map device being connected . Eg HDMI-1 to Display-1
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Create calendar booking, include room and confirm OBTP
Place a call to L2 team for the duration of 20 minutes
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Place external video call to the L2 support team.
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Check audio and video both ways
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Test Speaker tracking: Confirm camera detects and switched between active speakers and provides ideal framing
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Check content sharing during video call
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Confirm and note transmit and receive rates
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Does the room have hearing augmentation ?
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Are the receivers Charging ?
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Is the audio from the hearing system clear and free from distortion?
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Are the receivers present ?
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Does the room have BYOD mode?
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Is HDMI working?
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Is USB-C video Working?
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Is USB-C BYOD Working? Camera and audio
Room Improvement and recommendations
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Please note any recommendations in the field below, This may include the removal of surplus equipment, Safety hazards or issues encountered during the install process . Images can be attached using the paper clip icon.
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Notes:
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Add any relevant images here:
Sign off and completion
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Technician's Notes: Please add any additional information here.
Supplier - installation Technician
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Complete?
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Date
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Installation team
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Installation team signature
Customer - Onsite acceptance
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Complete?
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Date
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Customer Name
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Customer signature