Maintenance Report - PM&C , APSC , NIAA V1.3

Does the meeting room have a booking Panel ?

using the Booking panel, Create a new meeting for the AV service. Check that the booking is correctly displayed on the booking panel.

Confirm the booking is also displayed on the main screen in the meeting room.

Does the meeting room have a Projector

Please ensure projector is correctly aligned and in focus.

Inspect screen/s, wipe all marks from screen surface and surrounds, clean top of screen to remove dust build up.

Does the meeting room have hearing augmentation system?

Check receivers are present

Check receivers are charging

Check for the correct number of neck loops or headphone

Connect headphones to receiver and confirm clear audio can be heard

Does the meeting room have a LCD screen

Inspect screen/s, wipe all marks from screen surface and surrounds, clean top of screen to remove dust build up.

Check that screen power ON & OFF times are set correctly ( AV Working Hours 8:00am-6:00pm )

Ensure all cables and devices associated with the screen or projector are dressed and tidy and not visible from a user position in the room.

Does the Meeting room have a control or button panel ?

Check spelling and room name.

On the technician page, Check that screen power ON & OFF times are set correctly ( AV Working Hours 8:00am-6:00pm )

Check that all functions are working correctly ( I.E Mute controls, Volume controls, Power controls, Lighting controls ECT )

Does the room have a VC unit?

Perform a test phone call and check that you can hear the far end audio and the far end can hear the meeting room

Ensure the VC User guide sticker is attached to the meeting room table and is in good order.

Ensure the VC unit is connected to the network

Ensure the VC touch panel is connected to the network

Ensure that the VC camera is correctly placed and framed to capture the user area

Connect a laptop to the HDMI input and ensure content is able to be shared

Ensure cables mounted to underside of conference table are secure. Repair as necessary

Check that the HDMI content cable is in good order. Replace if necessary

Ensure the DP to HDMI / USB C adaptor is attached to the HDMI cable. Replace if missing

Check that the correct number of chairs are present, surplus chairs to be placed along meeting room wall.