SME Fire Risk Assessment

• Overview The Regulatory Reform (Fire Safety) Order 2005 came into force on the 1st October 2006. This legislation places certain obligations on the Responsible Person or Duty Holder for the premises. This duty extends to ensuring for the provision and communication of a suitable and sufficient risk assessment of the praises by a competent person. This assessment is based on those requirements with specific reference made to PAS:79 and legislation and guidance applicable to fire safety in social housing. Report and scope This fire risk assessment covers all those areas of responsibility, as ascertained at the time of the site visit, as being parts of the premises falling within the scope of RRO and relative guidance. More specifically the fire risk assessment is intended to cover all of the common parts and Landlords areas of responsibility as managed by Peaks & Plains Housing Trust. This report excludes all domestic premises. Occupied as a single private dwelling I.e. Private flats. No specialist testing or opening up of works were undertaken as part of this inspection and assessment. DISCLAIMER The information contained within this report should only be referenced and used by persons with relevant and suitable skills and experience. Unless expressly agreed in writing, SME Safety Solutions Ltd shall not have any responsibility or liability to any individual, firm, company or organisation for the content of the report or any information derived from it other than to the client of SME Safety Solutions Ltd that has commissioned the report and any permitted assignees established by written assignment.

• Fire Risk Assessment completion date

  Date

• Property Image

  Media

• Property Title

• Property Reference Number

• Property Address

• Property Location
  Address

• Suggested Fire Risk Assessment review date

  Date

• Assessor

• Premise Photo

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1. The Client

• Client Responsible Person

• Is the Client the Landlord?

  Yes

  No

  N/A

• Client address

• Contact Telephone No.

2. The Premises

• 2.1 Building Type

  Select Sheltered Accommodation Maisonnettes Flats with communal area Flats without communal area High Rise Flats General needs Flats

  • Sheltered Accommodation
  • Maisonnettes
  • Flats with communal area
  • Flats without communal area
  • High Rise Flats
  • General needs Flats

• 2.2 Approximate Floor Area of Building (SqM)

• 2.3 Building construction details:

• 2.4 Number of Floors

  Select 1 Floor 2 Floors 3 Floors 4 Floors Greater than 4 Floors

  • 1 Floor
  • 2 Floors
  • 3 Floors
  • 4 Floors
  • Greater than 4 Floors

• 2.5 Number of Floors Occupied

  Select 1 Floor 2 Floors 3 Floors 4 Floors Greater than 4 Floors

  • 1 Floor
  • 2 Floors
  • 3 Floors
  • 4 Floors
  • Greater than 4 Floors

• 2.6 Inaccessible Areas

• Reasons for no access

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3. Occupants

• 3.1 Peaks & Plains Officer engaged on site

  Select Yes No

  • Yes
  • No

• 3.2 Estimated Total Occupancy (Enter No.)

• 3.3 Are there Personal Emergency Evacuation Plans (PEEPs)

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• 3.4 is the property accessed by others? visitors/contractors

• 3.5 Are systems in place to manage visitors and contractors?

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• 3.6 Are occupants able to access and egress from the building without restrictions that could affect evacuation or access by responding authorities?

  Yes

  No

  N/A

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4. Occupants at risk

• 4.1 Sleeping Occupants

• 4.2 Disabled Occupants

• 4.3 Peaks & Plains Staff

• 4.4 Lone Working Occupants

• 4.5 Contractors

• 4.6 Young Persons

• 4.7 Visiting Occupants

• 4.8 Trespassers and other visitors

• 4.9 Workers in remote areas

• 4.10 Other visitors

5. Fire Incident History

• 5.1 Fire incident/s details

• Select date

  Date

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6. Relevant Fire Safety Legislation & Guidance

• Select 1. Regulatory Reform (Fire Safety) Order 2005 2. Building Regulations 2010 Approved Document B 3. Management of Health & Safety at Work Regulations 1999 4. CDM Health & Safety File 5. Dangerous Substances & Explosive Atmospheres Regulations (ACOP & Guidance) 6. Storage of Dangerous Substances 7. HM Government Fire Safety Guides 8. Fire Safety in Purpose Built Blocks of Flats (LGA) 9. LACORS Housing Fire Safety 10. BS5839 Part1 - Fire Detection & Fire Alarm Systems for Buildings 11. BS5266 Part 1 - Emergency Lighting 12. BS9999 - Code of Practice for Fire Safety in Design, Management & Use of Buildings 13. Fire Safety & Health & Safety Policies & Procedures 14. Fire Certificate (if building certified by Fire Service) 15. Enforcement or Improvement Notices 16. Details of Fire Safety training 17. Electrical Safety test & maintenance records 18. Details of hazardous substances 19. Fire Log book- history of incidents/false alarms/evacuations 20. Plans and drawings of the building and installations 21. Operations & Maintenance Manual 22. Details of Employees & Others on site 23. Fire Extinguisher/Fire Hose Test Records 24. Emergency Lighting Test Records 25. Fire Alarm Test & Maintenance Records 26. Sprinkler Maintenance Records 27. Permit to Work & Safe Systems of Works

  • 1. Regulatory Reform (Fire Safety) Order 2005
  • 2. Building Regulations 2010 Approved Document B
  • 3. Management of Health & Safety at Work Regulations 1999
  • 4. CDM Health & Safety File
  • 5. Dangerous Substances & Explosive Atmospheres Regulations (ACOP & Guidance)
  • 6. Storage of Dangerous Substances
  • 7. HM Government Fire Safety Guides
  • 8. Fire Safety in Purpose Built Blocks of Flats (LGA)
  • 9. LACORS Housing Fire Safety
  • 10. BS5839 Part1 - Fire Detection & Fire Alarm Systems for Buildings
  • 11. BS5266 Part 1 - Emergency Lighting
  • 12. BS9999 - Code of Practice for Fire Safety in Design, Management & Use of Buildings
  • 13. Fire Safety & Health & Safety Policies & Procedures
  • 14. Fire Certificate (if building certified by Fire Service)
  • 15. Enforcement or Improvement Notices
  • 16. Details of Fire Safety training
  • 17. Electrical Safety test & maintenance records
  • 18. Details of hazardous substances
  • 19. Fire Log book- history of incidents/false alarms/evacuations
  • 20. Plans and drawings of the building and installations
  • 21. Operations & Maintenance Manual
  • 22. Details of Employees & Others on site
  • 23. Fire Extinguisher/Fire Hose Test Records
  • 24. Emergency Lighting Test Records
  • 25. Fire Alarm Test & Maintenance Records
  • 26. Sprinkler Maintenance Records
  • 27. Permit to Work & Safe Systems of Works

7. Electrical Sources of Ignition

• 7.1 Reasonable measures taken to prevent fires of electrical origin?

  Yes

  No

  N/A

• 7.2 Fixed Installations Periodically Inspected and Tested?

  Yes

  No

  N/A

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• 7.3 Portable Appliance Testing (PAT) (where appropriate) carried out?

  Yes

  No

  N/A

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  Date

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• 7.4 Suitable limitation of training leads, coiled extensions and adapters?

  Yes

  No

  N/A

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• 7.5 Suitable procedures and arrangements in place for managing electrical safety?

  Yes

  No

  N/A

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  Date

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8. Smoking

• 8.1 Reasonable measures in place to prevent fires as a result of smoking?

  Yes

  No

  N/A

• 8.2 Smoking Prohibited on the premises?

  Yes

  No

  N/A

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• 8.3 Smoking Prohibited in appropriate areas?

  Yes

  No

  N/A

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• 8.4 Suitable arrangements in place for those who wish to smoke?

  Yes

  No

  N/A

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• 8.5 The policy appeared to be observed at time of assessment?

  Yes

  No

  N/A

9. Arson

• 9.1 Does basic security against arson by outsiders appear to be reasonable at the time of assessment?

  Yes

  No

  N/A

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• 9.2 Is there an absence of unnecessary fire load in close proximity to the premises or accessible for ignition by outsiders?

  Yes

  No

  N/A

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10. Portable Heaters and Heating Installations

• 10.1 Is the use of Portable Heaters avoided as far as is practicable?

  Yes

  No

  N/A

• 10.2 Is the use of more hazardous type heaters avoided? e.g. Radian Bar fires or LPG appliances

  Yes

  No

  N/A

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• 10.3 Are suitable measures taken to minimise the hazard of ignition of combustable materials?

  Yes

  No

  N/A

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• 10.4 Are fixed heating systems subject to regular maintenance?

  Yes

  No

  N/A

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11. Cooking

• 11.1 Are reasonable measures taken to prevent fires as a result of cooking?

  Yes

  No

  N/A

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• 11.2 Filters changed and ductwork cleaned regularly?

  Yes

  No

  N/A

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• 11.3 Suitable extinguishing appliances available?

  Yes

  No

  N/A

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  Date

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12. Lightning

• 12.1 Do the premises have lighting protection?

  Yes

  No

  N/A

• 12.2 If so, has the installation been inspected and maintained?

  Yes

  No

  N/A

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13. Housekeeping

• 13.1 Is the standard of housekeeping adequate?

  Yes

  No

  N/A

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• 13.2 Are there suitable systems in place for monitoring and acting on standards of housekeeping?

  Yes

  No

  N/A

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• 13.3 Are combustible materials separated from ignition sources?

  Yes

  No

  N/A

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• 13.4 Is the an avoidance of the unnecessary accumulation of combustable materials or waste?

  Yes

  No

  N/A

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• 13.5 Are hazardous materials stored appropriately?

  Yes

  No

  N/A

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• 13.6 Is there an avoidance of the storage and use of incompatible and inappropriate materials on the premises?

  Yes

  No

  N/A

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14. Hazards introduced by contractors and building works

• 14.1 Are fire safety requirements imposed on outside contractors prior to the commencement of works on site?

  Yes

  No

  N/A

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• 14.2 is there satisfactory control over works carried out on the premises by outside contractors? e.g. hot works, electrical works and other works requiring safe systems.

  Yes

  No

  N/A

• 14.3 Are safe systems of work in place for in house personnel? e.g. hot works, electrical works and other works requiring safe systems.

  Yes

  No

  N/A

15. Dangerous Substances

• 15.1 Are general fire precautions adequate to address the hazards associated with dangerous substances used or stored within the premises?

  Yes

  No

  N/A

• if 15.2 applies, has a specific risk assessment been carried out, as required of the Dangerous Substances and Explosive Atmospheres Regulations (DSEAR)

  Yes

  No

  N/A

16. Other significant fire hazards that warrant consideration

• 16.1 Are there any other significant fire hazards noted during assessment that warrant consideration?

  Yes

  No

  N/A

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17. MEAMS OF ESCAPE FROM FIRE

• 17.1 Is it considered that the premises are provided with reasonable means of escape from fire?

  Yes

  No

  N/A

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• 17.2 Adequate design of escape routes?

  Yes

  No

  N/A

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• 17.3 Adequate provision of exits?

  Yes

  No

  N/A

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• 17.4 Exits easily and immediately openable when necessary?

  Yes

  No

  N/A

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• 17.5 There is an avoidance of sliding or revolving doors as fire exits where necessary?

  Yes

  No

  N/A

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• 17.6 Satisfactory means of securing exits?

  Yes

  No

  N/A

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• 17.7 Reasonable distances of travel where there is a single direction of travel?

  Yes

  No

  N/A

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• 17.8 Reasonable distances of travel where there are alternative means of escape?

  Yes

  No

  N/A

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• 17.9 Suitable protection of escape routes?

  Yes

  No

  N/A

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• 17.10 Escape routes are unobstructed?

  Yes

  No

  N/A

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• 17.11 It is considered that the premises are provided with reasonable arrangements for means of escape for disabled persons?

  Yes

  No

  N/A

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18. MEASURE TO LIMIT FIRE SPREAD AND DEVELOPMENT

• 18.1 Is compartmentation of a reasonable standard?

  Yes

  No

  N/A

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• 18.2 Is there reasonable limitation of linings that might promote the spread of fire?

  Yes

  No

  N/A

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• 18.3 As far as can be reasonably ascertained, fire dampers are provided as necessary to protect critical means of escape against the passage of fire, smoke and combustion products in the early stages of fire?

  Yes

  No

  N/A

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19. EMERGENCY LIGHTING

• 19.1 Reasonable standards of emergency escape lighting system provided?

  Yes

  No

  N/A

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20. FIRE SAFETY SIGNS AND NOTICES

• 20.1 Reasonable standards of fire safety signs and notices posted in appropriate locations?

  Yes

  No

  N/A

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21. MEANS OF GIVING WARNING IN CASE OF FIRE

• 21.1 Reasonable manually operated electrical fire alarm system provided?

  Yes

  No

  N/A

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• 21.2 Automatic fire detection provided?

  Yes

  No

  N/A

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• 21.3 Extent of automatic fire detection generally appropriate for the occupant and fire risk?

  Yes

  No

  N/A

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• 21.4 Remote transmission of alarm signals?

  Yes

  No

  N/A

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22. MANUAL FIRE EXTINGUISHING APPLIANCES

• 22.1 Reasonable provision of portable fire extinguishers?

  Yes

  No

  N/A

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• 22.2 Hose reels provided?

  Yes

  No

  N/A

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• 22.3 Are fire extinguishers readily accessible?

  Yes

  No

  N/A

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23. RELEVANT AUTOMATIC FIRE EXTINGUISHING SYSTEMS

• 23.1 Relevant automatic fire extinguishing system installed?

  Yes

  No

  N/A

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24. OTHER RELEVANT FIXED SYSTEMS AND EQUIPMENT

• 24.1 Any other relevant fixed systems and equipment installed?

  Yes

  No

  N/A

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• 24.2 Suitable provision of fire fighters switch(es)?

  Yes

  No

  N/A

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25. PROCEDURES AND ARRANGEMENTS

• 25.1 Fire safety is managed by:

• 25.2 Competent person appointed to assist n undertaking the preventive and protective measures (i.e. relevant general fire precautions)?

  Yes

  No

  N/A

• 25.3 Is there a suitable record of the fire safety arrangements?

  Yes

  No

  N/A

• 25.4 Appropriate procedures in place?

  Yes

  No

  N/A

• 25.4.1 Are procedures in the event of fire appropriate and properly documented?

  Yes

  No

  N/A

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  Date

• 25.4.2 Are there suitable arrangements for summoning the fire and rescue service

  Yes

  No

  N/A

• 25.4.3 Are there suitable arrangements to meet the fire and rescue service on arrival and provide relevant information, including relating to hazards to fire fighters?

  Yes

  No

  N/A

• 25.4.4 Are there suitable arrangements for ensuring that the premises have been evacuated?

  Yes

  No

  N/A

• 25.4.5 Are there adequate procedures for the evacuation of disabled people who are likely to be present?

  Yes

  No

  N/A

• 25.5 Persons are nominated and trained to use fire extinguishers?

  Yes

  No

  N/A

• 25.6 Persons nominated and trained to assist with evacuation, including disabled people?

  Yes

  No

  N/A

• 25.7 Appropriate liaison with fire and rescue service (e.g. fire service site familiarisation visits)?

  Yes

  No

  N/A

26. TRAINING AND DRILLS

• 26.1 Are staff given adequate fire safety instruction and training on induction?

  Yes

  No

  N/A

• 26.2 Are staff given periodic "refresher training" at suitable intervals?

  Yes

  No

  N/A

• 26.3 Does staff training provide information, instruction or training on the following:

• Fire risks in the premises?

  Yes

  No

  N/A

• The fire safety measures on the premises?

  Yes

  No

  N/A

• Action in the event of a fire?

  Yes

  No

  N/A

• Action on hearing the fire alarm signal?

  Yes

  No

  N/A

• Method of operation of manual call points?

  Yes

  No

  N/A

• Location of fire extinguishers?

  Yes

  No

  N/A

• Means for summoning the fire and rescue service??

  Yes

  No

  N/A

• Identity of persons nominated to assist with evacuation?

  Yes

  No

  N/A

• Identity of persons nominated to use fire extinguishing appliances

  Yes

  No

  N/A

• 26.4 Are staff with special responsibilities (e.g. fire wardens) given additional training?

  Yes

  No

  N/A

• 26.5 Are fire drills carried out at appropriate intervals?

  Yes

  No

  N/A

• 26.6 When the employees of another employer work on the premises is their employer given appropriate information (e.g. fire risks and general fire precautions)?

  Yes

  No

  N/A

• 26.6.1 When the employees of another employer work on the premises is it ensured that the employees are provided with adequate instructions and information?

  Yes

  No

  N/A

27. TESTING MAINTENANCE AND RECORDS

• 27.1 Adequate maintenance of the premises?

  Yes

  No

  N/A

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• 27.2 Weekly testing and periodic servicing of the fire detection and alarm systems?

  Yes

  No

  N/A

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  Date

• 27.3 Monthly and annual testing routines for emergency escape lighting?

  Yes

  No

  N/A

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  Date

• 27.4 Annual maintenance of fire extinguishing appliances?

  Yes

  No

  N/A

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• 27.5 Periodic inspection of external staircases and gangways?

  Yes

  No

  N/A

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• 27.6 Six monthly inspection and annual testing of rising mains?

  Yes

  No

  N/A

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• 27.7 Weekly and monthly testing, six monthly inspection and annual testing of fire fighting lifts?

  Yes

  No

  N/A

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• 27.8 Weekly testing and periodic inspection of sprinkler installations?

  Yes

  No

  N/A

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• 27.9 Routine checks on fire doors and/or security fastenings?

  Yes

  No

  N/A

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• 27.10 Annual inspection and testing of lightening protection system?

  Yes

  No

  N/A

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• 27.11 Are suitable systems in place for reporting and subsequent restoration of safety measures that have fallen below standard?

  Yes

  No

  N/A

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• 27.12 Other relevant inspections and testing?

  Yes

  No

  N/A

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5 RISK RATING

• Risk Rating

  RED

  AMBER

  GREEN

• Provide a sketch if required

  Drawing

Sign Off

• On Site Representative

  Sign

• Auditors Signature

  Sign

• Select date

  Date