Cover page
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Depot/Site
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Conducted on
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Prepared by
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Accompanied by
First Impressions
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Audit date.
Arrival at Site
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1.1. Was there clear signage directing visitors?
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1.2. Was there clear signage explaining traffic movement arrangements?
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1.3. Are site safety rules displayed?
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1.4. Are all cars reverse parked?
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1.5. Are there signing in arrangements in place?
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1.6. Is there a safety induction process which includes emergency evacuation procedures?
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1.7. Is the FirstGroup Mobile phone policy being complied with? (No evidence of walking and talking whilst using mobile phones or handheld devices)<br>
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1.8. Is the vehicle movement in depots policy complied with?
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What is the site category? (For vehicle movements Cat 1,2,3)
General Housekeeping
General Housekeeping
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2.0. Is the site free from litter? (Judgment on age of litter needed)
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2.1. Is the site free from spills?
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2.3. Is equipment and products stored appropriately?
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2.4. Are trailing wires kept to a minimum and temporary?
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2.4. Is equipment maintained in good working order?
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2.5. Is the site floor surface, and walkways/ corridors clean and clear?
Safety Information
Information and Communication
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3.0 Is the safety notice board clearly labelled with a title?
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3.1 Is the HSWA poster displayed?
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3.2 Is the Company Health & Safety Policy displayed?
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3.3 Are the latest Insurance policies displayed?
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3.4 Is the latest staff notice for this periods policies and risk assessment review displayed?
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3.5 Is there a list of First Aid Staff and Fire Wardens displayed on this notice board?
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3.6 Are details of the Site Responsible Person(s) displayed on this notice board?
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3.7 Are the 10 Injury Prevention Principles displayed?
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3.8 Is the last period depot safety performance information displayed? KPIs
First Aid Provision
First Aid Provision - Policy 5300
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4.0 Are First Aid staff clearly identifiable ?
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4.1 Does the site have adequate first aid provision of equipment?
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4.2 Is there a first aid log?
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4.3 Does the First aid log correlate with IIS reports of injuries ?
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4.4 Is there adequate numbers of first aiders and are they guaranteed to be on site around the hours of operation?
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4.5 Is there a First Aid risk assessment in place for this site?
Vehicle Movements
Vehicle Movements - Policy 5100
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5.0. Is the speed limit adhered to?
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5.1. Is the one way system adhered to?
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5.2. Is reversing managed effectively?
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5.3. Do the walkways provide suitable vehicle pedestrian / segregation?
Incident Investigation process
Incident Investigation Management - Policy 5001
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6.0 Does the depot report incidents using the IIS process? ( up to date forms from the intranet)
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6.1 Are all incidents recorded on the employees collision/incident log? (Personnel file)
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6.2 Is there a system in place to identify multi incident staff, and link them to drive green and customer complaints?
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6.3 Are lessons learnt from investigations shared with other depots/OpCos/ regions? (Describe safety alert process)
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6.4 Is there a process in place to ensure CCTV evidence is captured as soon as possible?
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6.5 Is there a process in place to minimise absence ? "Back to work" programmes?
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6.6 Is there a process in place to ensure effective remedial support for staff involved in incidents?
Control of Contractors
Control of Contractors and Visitors. Policy - 5106
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7.0. Does the signage direct visitors and contractors to the appropriate reception or stores?
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7.1 Do delivery/ contractor vehicles adhere to speed controls and vehicle movement system?
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7.2. Are Contractors and visitors signed in?
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7.3. Are the contractors approved?
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7.4. Do contractors or visitors sign in?
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7.5. Do contractors or visitors get a local induction on fire safety, emergency evacuation and welfare?
Safety Training
Safety Training - Policy 5300 - 5101 - 5103 -5000
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8.0 Are all Managers trained in CSM?
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8.1 Are all Supervisors trained in CSM?
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8.2 Are all Safety Reps trained in CSM?
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8.3 Have all staff undertaken the CSB?
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8.4. Have all engineering staff undertaken the CSB for engineers 1/2 day module?
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8.5. Are all Fire Wardens trained?
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8. 6. Have all First Aiders been trained? ( British Red Cross)
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8.7. Have all SRP Site Responsible Persons been trained?
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8.8 Have the EMs undertaken Legionella Training? (Academy)
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8.9. Is there a PDP process in place to monitor the completion of Academy safety modules as per the safety training matrix?
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8. 10. Do tool box talks take place to communicate safety policy themes each month to all staff?
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8.11. Have all staff received Injury Prevention training?
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8.12. Have all engineering staff undertaken PSC tool box talk?
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8.13. Are relevant staff trained in how to carry out route risk assessment?
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8.14. Have all drivers undergone "Smiths" training?
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8.15. Have all non PCV drivers (such as shunters) received non PCV driver training?
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8.16. Have all "road side recovery" staff received adequate training?
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8.17. Have are staff involved in Hot works received training?
Health Surveillance
Health Surveillance. Policy. - 5202
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9.0. Is the CMO used for absence management?
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9.1 Is the CMO used when staff are involved in workplace injury incidents?
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9.2 Are "Night staff" subject to health surveillance?
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9.3 Are staff exposed to noise levels at the upper action levels subject to health surveillance?
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9.4 Are staff exposed to respiratory hazards subject to health surveillance?
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9.5 Are staff who are exposed to chemicals and skin irritation subject to health surveillance?
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9.6 Are staff who may be exposed to vibration levels subject to health surveillance?
Risk Assessment, Policy review, tours and inspections
Site Safety Meetings, Risk assessment and Policy review, Tours and Inspections. Policy 5702. FG003
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10.0 Is there a set agenda for this forum?
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10.1 Does the main safety meeting take place every month?
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10.2 Do all department heads and safety reps attend this meeting every month?
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10.3 Are meeting minutes shared with staff? Detail how.
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10.4 Is the corrective action register used to track outstanding issues?
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10.5 Do the monthly themed policies and risk assessments get discussed in this meeting?
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10.6 Is the IP database content reviewed at this meeting?
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10.7 Do site inspections take place?
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10.8 Is there a plan for tours?
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10.9 Do tours take place?
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10.10. Does the safety rep feel engaged?
Audit Sign off
Audit sign off
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Good practice to share
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Recommendations and suggestions for further development of the safety management system at this location
Please ensure all non conformance issues detailed in this audit, under each section, are transferred to the depot corrective action register and discussed at the monthly safety meeting. Please ask your Regional Safety Manager for further advice & support if you need it.
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Auditors name
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Auditors signature
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Serious Safety issues identified in need of Director intervention. ( Check if the case)
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Any further comments for the depot leadership team
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Audit furnished to:
