Notes for Site Visits conducted as required by Project HSSE Plan Team Leader is responsible for report generation and submission Site Host is given direct feedback of visit outcomes before visiting team leaves the site MFV Leader agrees "SMART" actions with site host Host holds responsibility to follow up on agreed actions. Visit reports are recorded on site visit template only (this record) All completed site visit reports to be sent to the Project HSSE Coordinator for filing in Livelink - clearly handwritten reports are acceptable for submission. Visit record not marked as completed (Green) until visit report is submitted. Next MFV team uses past reports for part of their visit, following up on completions of previous actions.

  • Everyone is responsible for keeping the work area and all equipment tidy before, during and after work to ensure there are no tripping hazards.

  • Cable trees or other means keep cables organized and a plan is in place for periodic roll up of hoses and cables.

  • Arrangements are in place for removing debris and keeping the work site orderly.

  • A plan is in place for the adequate segregation, disposal of scrap, waste and surplus materials, in compliance with the project’s environmental plan.

  • Stairways, passageways, ladders, scaffold and gangways are free of material, supplies and obstructions.

  • Structural openings are covered and adequately protected (e.g. sumps, hafts, floor openings).

  • Site management allocates adequate areas for temporary storage, stockpiling and segregation of materials and defines it clearly in site lay out plans.

Barricades and Open Holes

  • It is forbidden to enter or pass through an area barricaded with danger tape7 (red) or with DANGER warning signs, without approval from the entry attendant or supervisor.

  • Red danger tape must be used in areas where entry into that space is not allowed due to a risk of injury. Yellow tape is used for areas that caution is to be taken when entering the area.”

  • Barricades shall not block emergency equipment, such as fire doors, safety showers, extinguishers.

  • All barricades are tagged with the hazard identified and who is responsible for the work and duration of the job or date.

  • Barriers must be removed when a need no longer exists.

  • A periodic tape roll up plan is in place, similar to a hose and cable roll up, to verify only barrier tape that is needed is still in place.

  • Open holes that have been made into floors or platforms have covers that are secured, can hold twice the expected load and are labelled “Hole Cover”. Where a hole cannot be completely covered a hard barricade is in place around the hole and anyone entering the exposed hole MUST tie off.

Line of Fire

  • Line of Fire hazards are included in the Job Safety Assessment and daily work plan. Suitable controls are identified and implemented with all people involved in the work.

  • Potential hazards are discussed in Toolbox Talks and individuals understand the risks associated with their and others’ activities and practice the 360 degree look around.

  • Training has been completed to ensure people are aware of crosswalks and blind corners.

  • Access to areas posing danger is restricted. Barricades and signage are installed. Only authorised people are allowed to enter a restricted zone.

  • PPE and equipment selection is evaluated to ensure it provides protection against the task in hand.

  • Teams are trained on line of fire hazards and how to look after their hands and body and avoid pinch points or crush points.

  • When working with hand tools, a person’s face, knuckles or body is not in the line of fire if the tool slips.

  • Work method statements and job hazard analysis ensure that work methods prevent body parts being in between objects in motion.

Personal Protective Equipment

  • Workers at project worksites wear hardhats, safety-toe footwear and safety glasses with side impact protection, and have hand gloves and hearing protection with them at all times.

  • A hazard assessment is completed at the worksites to identify other PPE needs. Where job conditions change, PPE selection is reviewed to ensure it is still valid.

  • A hand protection programme is in place specific to the scope of work providing information on the right gloves for each job.

  • An eye wear programme is in place specific to the scope of work.

  • FRC clothing must be worn where the hazard assessment has shown the need or at live Shell locations containing hydrocarbons unless local arrangements have been made such as green zones or ring fenced areas.

  • Non FRC cotton coveralls-uniforms or clothing that matches a uniform appearance must be worn at all other sites that do not have flash fire potential. Light weight material in a lighter colour is encouraged at high ambient temperature locations.

  • Proper fit of PPE is checked when selecting all PPE, clothing, FRC, and Gloves. Baggy or loose clothing is not allowed.

  • A procedure is in place to manage the use and condition of PPE (e.g. when used, types used, fitting, how used, when to replace, maintenance etc.)

  • Sites must have clear area demarcation identifying PPE free areas, mandatory PPE areas and areas with special PPE requirements.

  • Additional PPE will be required for welders and this protection can be worn over the FRCs when conducting welding/cutting operations.

Routine Life Task

  • All activities, including walking, cycling, carrying, lifting, pulling, pushing are considered when assessing risk in safety critical activities.

  • Walkways and travel paths are free of obstructions, puddles and slippery conditions.

  • Proper lifting and manual handling techniques are used. Lift talks are included in daily plans.

Welfare of Facility

  • Restroom facilities are kept in good order & adequate locations.

  • Water areas are maintained in good condition & labeled as Drinking & Non-Drinking Water

  • Fire extinguishers are on a scheduled inspection & functional

  • Rest / Break areas are adequate for relief and mainained.

Electrical and Hand Tools

  • Correct tools are used for job being performed.

  • Electric hand tools & associated extension cables are color-coded & duly inspected. Damaged and non-functional ones are taken out of service.

  • Safety devices (e.g. guards/handles on grinders/exposed moving parts, pins & whip checks on pressure hoses) properly installed. Tools being correctly used i.e. handles, guards are in place.

  • There are no "handmade" or make-shift tools being used for the task.

Permit to Work

  • Applicable permits posted on respective workplace/site.

  • Permit correctly completed & duly signed
    *All relevant documents attached to the permit (MS, JSA, Drawings/Plan, MSDS, etc)
    *requester and authorized signatory clearly identified.
    * LOTO Tags dated & signed, boxes properly locked & controlled

  • Supervisor/Permit holder is monitoring site.

Road Safety

  • Seat belts used/speed limits observed / appropriate parking areas used.

  • Road diversions clearly laid out/signs in place/ lit where needed.

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