Information
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Document No.
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Input an abbreviation of address 001
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Distribution List
Energy & Compliance
Utility meters
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Utility Meter Reading
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Visual inspection of all utility meters including cabinet enclosure, check any shut off valves, and ensure that landlord fuse carriers are safe and intact.
Utility meters defects schedule
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Compliance Information.
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Have all the Electrical been received and checked
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Has the EPC Certificate been received and checked?
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Has the Gas Certificate been received and checked
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Have a minimum of three keys been provided to all lockable doors?
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Have all the keys provided been fully tested in there respective locks?
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Does the communal entrance operated by an access code?
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Input Access Code Information and instructions?
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Has a minimum of three Key fobs been provided to all communal access control doors?
External Condition
External Grounds Site Boundaries & Outbuildings
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You should be fully satisfied external grounds site boundaries & Outbuildings has no defects. Your assessment should consider, site boundaries fencing and gates; the condition of pathways and hard standings focusing particularly on significant trip hazards; external lighting ensuring particularly that rear gardens have a suitable flood light as well as safe to front entrance doors and communal doors; lawns and planting areas with a particular focus on the removal of any plants likely to cause damp issues within the property in the future; condition of outbuildings.
External Grounds Site Boundaries & outbuildings defects schedule
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External Condition
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You should be fully satisfied external building fabric has no defects. Your assessment should consider The roof including roof coverings gutters down pipes and chimneys; stability and weather proofing of main walls; condition of windows generally externally; condition of external paintwork generally.
External Condition defects schedule
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All Doors and Windows
All Doors within Property
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Front entrance door defects schedule
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You should be fully satisfied that the front entrance to the property have no defects. Your assessment should consider, condition of front door overall condition checking hinges, locks, decoration standards. We expect a thumb turn to be installed internally to deadlocks for fire safety reasons. Security spy hole to be fitted and checked, door stops fitted to protect walls, house number fitted to door, door bell fully operational, check door threshold for any defects.
Front entrance door defect schedule
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Location of defect
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Rear Entrance Door
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You should be fully satisfied that the rear entrance to the property have no defects. Your assessment should consider, condition of rear door overall condition checking hinges, locks, decoration standards. Door stops fitted to protect walls, check door threshold for any defects.
Rear entrance door defect schedule
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Location of defectg
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Patio Sliding Doors
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You should be fully satisfied that the patio sliding doors to the property have no defects. Your assessment should consider, condition of patio sliding door overall condition checking hinges, locks, decoration standards. Check door threshold for any defects, condition of glazing if installed.
Patio sliding door defect schedule
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Location of defect
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Fire Doors
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You should be fully satisfied that all fire doors to the property have no defects. Your assessment should consider, condition of fire door overall condition checking hinges, overhead door closer smoke seals, decoration standards? Door stops fitted to protect walls, check door threshold for any defects. Consider overall integrity of fire evacuation routes.
Fire doors defect schedule
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Location of defect
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Condition of internal doors
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You should be fully satisfied that all standard internal doors to the property have no defects. Your assessment should consider, condition of door overall condition checking hinges door ironmongery decoration standards? Door stops fitted to protect walls, check door threshold for any defects.
Internal doors condition schedule
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Location of defect
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All windows within Property
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Condition of windows including blinds curtains
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You should be fully satisfied that all standard windows to the property have no defects. Your assessment should consider, condition of the overall windows checking window openings, damaged glazing paying special attention to blown double glazed units, ironmongery and window locks installed are functioning. decoration standards. Window restrictors are a key focus of the inspection for H&S reasons.
Condition of net curtains should be free of defects and match the size of window opening. Special attention to window blinds should considered together with elevated measures in bathrooms to ensure privacy.
Windows defect schedule
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Location of defect
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Internal Areas
Internal Condition
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Entrance Lobby / Hallway
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You should be fully satisfied that the front entrance lobby and hallway to the property have no defects. Your assessment should consider, condition of walls including structural condition, blown and defective plastering to walls and ceilings, decoration standards. Assess floor structure for stability and approve floor coverings installed. Assess electrical socket outlets and switches, assess light fittings installed pay attention to low energy bulbs and lamp shades installed. Ensure radiators are free of defects and are functioning correctly.
Entrance lobby door defects schedule
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Location of defect
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Staircase
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You should be fully satisfied that the staircase to the property have no defects. Your assessment should consider, condition of walls including structural condition, blown and defective plastering to walls and ceilings, decoration standards. Assess floor structure for stability and approve floor coverings installed. Assess electrical socket outlets and switches, assess light fittings installed pay attention to low energy bulbs and lamp shades installed. Ensure radiators are free of defects and are functioning correctly. Condition of treads and risers ensuring there are no trip hazards, handrails and banisters.
Staircase defects schedule
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Location of defect
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Reception Room
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You should be fully satisfied that the staircase to the property have no defects. Your assessment should consider, condition of walls including structural condition, blown and defective plastering to walls and ceilings, decoration standards. Assess floor structure for stability and approve floor coverings installed. Assess electrical socket outlets and switches, assess light fittings installed pay attention to low energy bulbs and lamp shades installed. Ensure radiators are free of defects and are functioning correctly.
Reception room defects schedule
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Location of defect
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Kitchen
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You should be fully satisfied that the kitchen to the property have no defects. Your assessment should consider, condition of walls including structural condition, blown and defective plastering to walls and ceilings, decoration standards. Assess floor structure for stability and approve floor coverings installed. Assess electrical socket outlets and switches, assess light fittings installed pay attention to low energy bulbs and lamp shades installed. Ensure radiators are free of defects and are functioning correctly.
Check condition of kitchen cabinets installed ensuring they meet standards, ensure socket outlets installed above kitchen work tops meet standards. Check sink including waste outlets. Check and ensure all kitchen appliance are brand new, and meet agreed standards. Ensure waste connections and cold feed has been provided for tenants own washing machine.
Kitchen room defects schedule
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Location of defect
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Bathroom
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You should be fully satisfied that the bathroom to the property have no defects. Your assessment should consider, condition of walls including structural condition, blown and defective plastering to walls and ceilings, decoration standards including tiling. Assess floor structure for stability and approve floor coverings installed. Assess electrical socket outlets and switches, assess light fittings installed pay attention to low energy bulbs and lamp shades installed. Ensure radiators and or towel rails are free of defects and are functioning correctly.
Check condition of all sanitary fittings bath and shower installed. Ensure a mirror towel rail has been installed.
Bathroom room defects schedule
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Location of defect
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Seperate Toilet
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You should be fully satisfied that the separate toilet to the property have no defects. Your assessment should consider, condition of walls including structural condition, blown and defective plastering to walls and ceilings, decoration standards including tiling. Assess floor structure for stability and approve floor coverings installed. Assess electrical socket outlets and switches, assess light fittings installed pay attention to low energy bulbs and lamp shades installed. Ensure radiators and or towel rails are free of defects and are functioning correctly.
Check condition of all sanitary fittings bath and shower installed.
Separate toilet room defects schedule
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Location of defect
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Storeroom
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Name & Location
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List any defects found
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Image of noted defects recorded
Bedroom
Security & IT Data voice services
Security Access Control & Mail Distribution
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Door Entry Systems
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Visual check and test of door entry system to ensure its operations
Door entry system defects schedule
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Location of defect
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Mailboxes
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Ensure mailbox is functioning and check keys are operational
Mailbox defects schedule
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Location of defect
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Data Voice & Media Services
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Digital TV Aerials
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Visual check of TV aerial system to ensure residents have a stable and accessible system
Digital TV aerial defects schedule
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Location of defect
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Fire Safety Systems
Fire Safety Systems
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Smoke & Heat Detectors
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Perform test of smoke detectors to confirm installation integrity, and ensure that multiple smoke detectors are interlinked.
Smoke detector defects schedule
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Location of defect
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Perform test of smoke detectors to confirm installation integrity, and ensure that multiple smoke detectors are interlinked.
Smoke detector defects schedule
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Location of defect
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M&E Services
Mechanical & Electrical Services
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Booster Pumps / Pressurisation Unit
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Visual check of any booster pumps or pressurisation vessels
Booster pumps and pressurisation defects schedule
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Location of defect
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Distribution Board
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Inspect distribution boards to ensure unit is safe.
Smoke detector defects schedule
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Location of defect
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Domestic Gas Boiler
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Visually inspect gas boiler and test operations. Ensure user manual is present. Test room stats and programmers and ensure user manuals are present. Check filling loop is installed and accessible. Check carbon monoxide detector has been installed
Gas boiler defects schedule
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Location of defect
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Electric Heaters (all types)
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Perform test on electrical heaters and visual inspect integrity of unit installed
Electric heaters including storage heaters defects schedule
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Location of defect
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Hot water Storage
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Visual inspection of hot water storage cylinder. Check temperature of hot water, check controls and any thermostats.
Hot water cylinder defects schedule
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Location of defect
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Isolation valves / Switches
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Inspection and test of all isolation switches and valves.
Isolation switches and or valves defects schedule
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Location of defect
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Water Tanks
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Visual Inspection of water tanks
Isolation switches and or valves defects schedule
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Location of defect
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Hot and Cold Water Pressure General Statement
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Overall inspection and test of water temperature and pressure to all taps
Water temperature and pressure defects schedule
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Location of defect
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Ventilation & Extraction
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Perform test and inspect bathroom extractors, ensure low voltage unit has been installed. Make sure a suitable overrun has been programmed.
Bathroom extractors and or valves defects schedule
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Location of defect
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Roof Space
Roof Space
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Visually inspect roof space and record any defects found, but only is safe and accessibly. Check loft hatch to ensure it is safe and verify that locks have been installed.
Roof space defects schedule
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Location of defect
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