Information
-
Document No.
-
Site name
-
Client / site
-
Conducted on
-
Prepared by
-
Location address
-
Personnel
M&E Schedule
Pressure vessels
-
Insurance inspection - Pressure vessels in excess of 250bar/ litre have been inspected in accordance with the Pressure Systems Safety Regulations 2000 (regulation B.3(a) and ACOP 109(b), 112 and 115.
-
Insurance inspection - Pressure vessels containing steam at any pressure have been inspected in accordance with the Pressure Systems Safety Regulations 2000 (regulation B.3(a) and ACOP 109(b), 112 and 115.
-
Insurance inspection - Pressure vessels containing any fluid or mixture of fluids which is at a pressure greater than 0.5 bar above atmospheric pressure , and which fluid or mixture of fluids is a gas, or a liquid which would have a vapour pressure greater than 0.5 bar above atmospheric pressure when in equilibrium with its vapour at either the actual temperature of the liquid or 17.5 degrees Celsius ; or a gas dissolved under pressure in a solvent contained in a porous substance at ambient temperature and which could be released from the solvent without the application of heat have been inspected in accordance with the Pressure Systems Safety Regulations 2000 (regulation B.3(a) and ACOP 109(b), 112 and 115.
Extract systems
-
Fume cupboards - All 14M (insurance inspection) (Thorough examination and test by competent person)
-
Fume cupboards - All Annual
-
Exhaust plant (excluding fume cupboards) 14M (insurance inspection) as required by UKAS RG4 and COSHH Reg 6
-
Exhaust plant (excluding fume cupboards) Annual as required by the COSHH Regs and as described in the HSE guidance documents HSG258 "controlling airborne contaminants at work, A guide to local exhaust ventilation.
Lifts
-
Lifts used for goods/ passengers 6M (insurance inspection)
-
Lifts used for goods/ passengers Q/6M maintenance
Gas
-
Gas pipe work Annual
-
Gas solenoid valves Annual
-
Boilers all types Annual
-
Catering gas appliances Annual
-
Other gas appliances Annual
11b - Other gas appliances Annual
-
Other gas appliances Annual - Touch hear and add equipment notes
Roller shutters
-
BS EN 12453:2001
specifies the performance requirements with regard to the safety in use for any type of power operated doors, gates and barriers intended for installation in areas in the reach of persons, and for which the main intended uses are giving safe access for goods and vehicles accompanied or driven by persons in industrial, commercial or residential premises.
This standard does not apply to:
lock gates and dock gates
doors on lifts
doors on vehicles
armoured doors
doors mainly for the retention of animals
theatre textile curtains
horizontally moving doors <2.5 m wide and 6.25 m2 area, designed principally for pedestrian use
revolving doors of any size
doors outside the reach of people (such as crane gantry fences)
railway barriers
barriers used solely for vehicles.
Requirements for specific characteristics (such as fire resistance, blast-resistance, acoustic, escape route function, burglar resistance or thermal insulation, etc.) conforming to certain doors, are not specified in this standard. -
Roller shutters service and inspection - PUWER requirements and BS EN 12453 - inspection schedule defined by RA - not greater than annually
Electrical
-
Power - distribution LV - 5 yearly or 20% per annum
-
Emergency lights - Monthly
-
Emergency lights - Annually
-
Lightning protection systems Annually
Fire
-
Regulation 17
17. (1) Where necessary in order to safeguard the safety of relevant persons the responsible person must ensure that the premises and any facilities, equipment and devices provided in respect of the premises under this Order or, subject to paragraph (6), under any other enactment, including any enactment repealed or revoked by this Order, are subject to a suitable system of maintenance and are maintained in an efficient state, in efficient working order and in good repair.
(2) Where the premises form part of a building, the responsible person may make arrangements with the occupier of any other premises forming part of the building for the purpose of ensuring that the requirements of paragraph (1) are met.
(3) Paragraph (2) applies even if the other premises are not premises to which this Order applies.
(4) The occupier of the other premises must co-operate with the responsible person for the purposes of paragraph (2).
(5) Where the occupier of the other premises is not also the owner of those premises, the references to the occupier in paragraphs (2) and (4) are to be taken to be references to both the occupier and the owner.
(6) Paragraph (1) only applies to facilities, equipment and devices provided under other enactments where they are provided in connection with general fire precautions. -
Fire alarm system Quarterly/Annually service and inspection
-
Automatic fire dampers - Regulatory Reform (Fire Safety) Order Regulation 17 - Annual inspection
-
Automatic fire door releases - Regulatory Reform (Fire Safety) Order Regulation 17 - Regular maintenance
-
Fire door and door sets - Regulatory Reform (Fire Safety) Order Regulation 17 - Regular inspection and maintenance
Legionella Schedule
-
Select water systems and services relevant to this audit
-
Potable mains water supply to site
-
Bore hole water supply to site
-
Other water supply to site
-
Cold water storage
-
Hot water storage
-
Water heaters
-
Point of use water heaters
-
Fire fighting system
-
Process water
-
Softened water
-
Water fountains / features
-
Vending machines
-
Whirl pool / spa bath
-
Lathe & machine tool coolant systems
-
Dental equipment
-
Laboratory equipment
-
Vehicle washing equipment
-
Showers (electric or localised mixing)
-
Showers, multiple with mixer
-
Emergency shower or eye wash
-
Air sprayers, wet scrubbers
-
Evaporative cooling towers
-
Air humidification system
-
Drinking fountains
L8 control
-
Is the written scheme of control in date with responsible person and competent persons identified
-
Shower heads Quarterly ( or as required by written scheme of control)
-
Review water treatment regime - (L8 - at least every two years)
-
Spay humidifiers - records of cleaning and disinfection of all wetted assets (L8)
Flushing
-
Infrequently used outlets flushing regime records
-
Temporary infrequently used outlets flushing regime records ( for holiday periods, reduced demand etc)
Temperatures
-
Monthly tap temperatures ( in accordance with L8)
-
CWS tank temperature records
-
Calorifiers temperature monitoring, sampling and drain down records
Cooling Towers
-
Has the existence of the cooling tower / evaporative condenser been notified to the local authority
-
is there a written risk assessment for the system
-
does it contain an up to date schematic plan of the system
-
does it contain details of the precautions to be taken
-
does it contain instructions for the operation of the system
-
does the assessment conclude that the risk is acceptable
-
does the assessment consider the tower's physical condition
-
does it consider the towers positioning
-
does it consider the population density near the premises
-
does it consider any "at risk" groups of persons
-
is there a maintenance regime in place in accordance with L8
Fixed and loose equipment
-
Fixed lifting equipment ( beams, A frames etc) Annual, insurance inspection
-
Loose lifting tackle 6M insurance inspection
-
Fall restraints 6M insurance inspection
-
Safety eye bolts and anchors - periodic examinations are required at intervals of no more 12 months for fall arrest Annual insurance Inspection
-
Safety eye bolts and anchors - periodic examinations are required at intervals of no more 6 months for rope access Annual insurance Inspection
-
Are labels for fall arrest anchors clearly visible at each point and show that anchor devices are "for fall arrest" and one user, with a fall arrest system which includes an energy absorber to EN355 along with data for next examination
-
Are labels clearly visible on anchor points for rope access and work positioning showing that anchor devices are "for rope access only" or "for work positioning only" plus allowable load in terms of body weight and a reminder that two anchor points are provided and both working and safety lines must be attached to both anchor points and show data for next examination
-
Are anchor devices for restraint only labelled "for restraint only", and for single user with PPE plus instructions to ensure that the method of use is such that no risk of a fall exists e.g. Limits on lanyard length to guarantee restraint is maintained. Does label include date for next examination
-
Are all eye bolts marked with an appropriate BS or EN number?
-
Sport and gym equipment - Annual
-
All types of portable electrical equipment - Annual
-
All PUWER defined equipment - Annual
-
Portable fire extinguishers M / A / 5Y
-
Operatives trained in mobile scaffold erection (PASMA qualifications or similar)
Reviews
-
Waste disposal records
Logs & Registers
-
COSSH register maintained
-
Fire evacuation procedures detailed and agreed
-
Floor plans indicating alarm points available
-
Accident log up to date and available
-
Records for inspection for pressure systems
-
Scheme of control of legionellosis
Additonal
-
Latest version of the H&S Law poster displayed
-
Is all H&S signage correctly displayed throughout the building
-
CCTV signage - external - is all CCTV signage prominently displayed on the perimeter fencing (Data Protection Act 1998)
-
Is there a procedure of reporting injuries, diseases and dangerous occurrences as defined in the RIDDOR regulations
-
Is there a procedure for reporting all other accidents including near misses
-
Is there an accident book held on site
-
Is there suitable and sufficient signage placed around the site warning people of such dangers as electrical hazards in electrical riser cupboards, danger keep out signage on plant rooms/ lift motor rooms etc.
-
Is there an in date display energy certificate displayed on site
Asbestos
-
Is there an asbestos register available on site on request
-
Is it clear who is the duty holder in relation to Regulation 4 of the control of asbestos regulations 2006
-
Is there a management procedure for dealing with suspected asbestos
-
Is there an asbestos management plan and how is that communicated to operatives
-
Is there a management procedure for passing on information regarding locations of ACM's to operatives and contractors
-
Is there a management procedure for collecting and retaining asbestos disposal confirmation information
H&S Policy
-
Is a statement of intent signed by the most senior manager within the organisation within the previous twelve months displayed
-
Within the persons responsibilities section are the names of individuals / organisations up to date and relevant to this contract
-
Have significant risks been identified and recorded for the contract, with site specific risk and COSSH assessments produced
-
Have risk and COSSH assessments been briefed to those employees that are exposed to the associated risks and has this been recorded
Sub Contractors
-
Does the service provider ensure that the contractor has had adequate insurances in place (public & private)
Waste
-
Have all operatives received training on the procedures for using chemicals
-
Have significant risks been identified and recorded for the contract, with site specific risk and COSSH assessments produced
-
Disposal of electrical items under the WEEE regulations 2007 register
Medical Gas pipe line systems
-
Is there a written scheme of examination for the MPGS prepared by a competent person (insurer)
-
Has an authorised person (MPGS) been appointed
-
Is there a permit to work system, including the issue of permits to competent persons (MPGS) for all servicing, repair, alteration and extension work carried out on the existing MPGS
F-Gas regulations
-
Is there a schedule of refrigeration equipment available and does it record volume (3kg and over or 6kg if hermetically sealed and labelled) and refrigeration type
-
Are annual leakage checks carried documented for equipment containing 3kg (or 6kg if hermetically sealed and labelled) or more of refrigerant
-
Are 6 monthly leakage checks documented for equipment containing over 30kg of refrigerant
-
Are quarterly leakage checks documented for equipment continuing over 300kg of refrigerant
-
Are documented maintenance procedures in place for refrigerant recovery during plant servicing and maintenance and at end of life
-
Are labels (in standard format) stating amount and type of F gas contained fitted to all new equipment adjacent to the service point (post April 2008)
-
As of July 2011, interim personnel and company certification no longer valid. All personnel working on RAC equipment containing or designed to contain F gases to be certified to the minimum commission requirements. The organisation that employ those personnel need to hold a full company certificate.
-
Do records show quantities of refrigerant added
-
Do record show the quantity of refrigerant recovered during servicing, maintenance and final disposal (if applicable)
-
Do records show the identity of the company or personnel who performed the servicing or maintenance, as well as the dates and results of leakage checks and detection system
Audit Sign Off
-
Auditor Name
-
Client Name
