Title Page
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Conducted on
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Prepared by
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Location
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To view our Loss Prevention Standard that supports this checklist, please view the following link : https://connect.avivab2b.co.uk/documents/view/aviva_managing_risks_caused_by_stockpiling_during_crisis_situations_lps.pdf
Stockpiling During Crisis Situations Checklist
Introducing New Goods
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1. During stockpiling, are you introducing goods that may:<br><br>• Need special storage conditions that you are not currently able to provide?<br>• Exceed the design parameters of any sprinklers or fixed fire protection systems?<br><br>Note. If Yes, consider options to provide specialist and separate storage facilities for these commodities.<br>
Minimising Impacts on the Goods in Storage
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2. Is the packaging of goods sufficiently robust to sustain weights of pallets that are stacked on top of each other where racking spaces are exhausted?
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3. Are you able to maintain stock rotation policies to prevent goods perishing whilst in storage?
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4. Are you able to prevent overloading of refrigeration capacity for chilled/frozen goods?
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5. Have you been able to plan storage layouts to ensure adequate segregation of goods where there is a risk of cross contamination?
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6. Can you ensure product storage does not encroach on areas used for goods quarantine or goods returns?
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7. Do you need to review vermin control arrangements in light of additional stocks and revised storage arrangements?
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8. Are you able to store goods off the floor?
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9. Have you inspected and cleared rainwater goods and surface water drains to reduce risks of water ingress and surface water flooding?
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10. Have you reviewed security arrangements to reduce risks of goods theft?
Introducing New Hazards
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11. Are you able to maintain at least lm separation of goods from heaters, battery charging equipment and electrical switchgear within storage halls?
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12. Are you able to ensure there is always a 2m clearance between any lighting unit and stock stored beneath?
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13. Are you able to ensure storage areas do not encroach within 10m of areas of the site used by people for smoking?
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14. Is storage within electrical switchrooms prohibited?
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15. Are you able to prevent external storage of combustible goods encroaching within 10m of your building?
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16. Are you able to maintain fire breaks between stockpiles of goods stored externally to allow access for forklift trucks and emergency vehicles?
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17. Do you need to close windows/shutters to prevent ingress of smoke from any incidents within yard areas?
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18. Are you able to prevent storage up against site boundaries?<br>If not are you able to limit the height of storage to below that of any perimeter fence? <br>If not are you able to limit the height of storage to below that of any perimeter fence?
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19. Where goods are being stored in parked vehicles/trailers, are these sufficiently separated from the main premises (ideally >10m)?<br><br>Are you able to maintain >2.5m separation between each trailer/vehicle?
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20. Are you able to prevent storage practices within the building from impeding the operation of automatic fire detection systems?
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21. Are you able to prevent storage practices that will overwhelm sprinkler systems, paying particular regard to:<br><br>• Permitted storage heights?<br>• Storage within aisles?<br>• Maintaining 150mm clearance from the top of the pallet to the sprinkler head?<br>• Ensuring block storage areas do not exceed 150m2 with 2.4m between them?<br>• Maintaining adequate flu spaces within racking?<br>• Maintaining access to permit continued testing and maintenance of the systems?<br>
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22. Are you satisfied that means of escape from the premises will not be impaired, paying particular regard to:<br><br>• Blocked/obstructed escape routes and final exit doors (internally and externally)?<br>• Impeded fire alarm sounders?<br>• Obstructed emergency lights?<br>• The introduction of hazards/obstructions along escape routes?<br>• Obstructed firefighting equipment?
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23. Have you been able to ensure that storage arrangements do not impede access to firefighting hydrants?
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24. Have you been able to maintain adequate vehicular access to the premises for the emergency services?
Minimising Impacts on Premises
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25. Are racking systems in good condition and are measures in place to prevent racking from being overloaded?
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26. Are measures in place to prevent mezzanine structures from being overloaded?
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27. Are additional measures necessary to prevent risks of vehicular impacts on racking/mezzanine supports?
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28. Has safe access to plant/equipment/machinery been maintained to permit continued safe access for servicing/maintenance and repairs?
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29. Where temporary structures are being used, are they:<br><br>• Erected/installed by a competent installer?<br>• Sited to reduce impacts from flooding, vehicle impacts and to reduce risks of goods tampering/theft?<br>• Subject to periodic inspection, including after any windstorm or extreme weather event?<br>
Minimising Impacts on Employees
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30. Have you reviewed measures to maintain good standards of housekeeping during stockpiling?
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31. Are you able to maintain clear walkways within storage areas?
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32. Are you able to maintain adequate segregation of pedestrians and vehicles in both storage and yard areas?
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33. Do you need to provide enhanced levels of training and supervision for new/temporary staff taken on to support stockpiling?
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34. Have you been able to maintain adequate supplies of PPE for all employees including new/temporary staff?
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35. Have you provided appropriate employee briefings including changes to evacuation routes and procedures, altered risks from workplace transport, your approach to dealing with unsafe behaviours and the actions they should take if they encounter a problem safely completing an assigned task?
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36. Is piled storage located away from frequently used pedestrian walkways?
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37. Are there regular checks/inspections that will identify unsafe piled storage?
Minimising Impacts on the Surrounding Area and Neighbours
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38. Have you been able to minimise deliveries/collection and storage to minimise impacts on neighbors, giving consideration to traffic congestion, noise, litter and odours?
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39. Are you able to arrange storage practices in yards to reduce risks of fire spreading to neighbouring property?
Minimising Impacts on Customers
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40. Have you discussed the implications of stockpiling with your key customers, so they understand any additional risks that they may face as a result of stockpiling and whether any alternative storage strategies may better suit their needs?
Completion
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Additional Comments
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Completed by: (Name and Signature)
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Please Note:
This document contains general information and guidance only and may be superseded and/or subject to amendment without further notice. Aviva has no liability to any third parties arising our of ARMS' communications whatsoever (including Loss Prevention Standards), and nor shall any third party rely on them. Other than liability which cannot be excluded by law, Aviva shall not be liable to any person for any indirect, special, consequential or other losses or damages of whatsoever kind arising out of access to, or use of, or reliance on anything contained in ARMS' communications. The document may not cover every risk, exposure or hazard that may arise and Aviva recommends that you obtain specific advice relevant to the circumstances.
