Stocktake Observation

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel/Manager

Site

• Does the security of the site appear adequate?

  Yes

  No

  N/A

• Is the site tidy and adequate warehouse area?

  Yes

  No

  N/A

• Does the site appear safe and no obvious hazards present?

  Yes

  No

  N/A

• Is the signage adequate?

  Yes

  No

  N/A

Facilities and Equipment

• Note any capital expenditures over $5000 in the reporting period

• Are there any planned capital expenditures in the next 3 months?

• Note any major repairs undertaken or required?

Inventory Procedures

• Are the procedures for periodic stock takes adequate?

  Yes

  No

  N/A

• Tour factory and ensured all stock counted

  Yes

  No

  N/A

• Have you selected random items on the factory floor and traced those to inventory listing?<br>

  Yes

  No

  N/A

• Selected items on the inventory list were traced to the factory floor

  Yes

  No

  N/A

• Do the procedures for checking and recording inventory receipts appear to be working properly?

  Yes

  No

  N/A

• Obtain details of last shipments received before stocktake

  Yes

  No

  N/A

• Have all obsolete and slow moving stock been removed from the warehouse?

  Yes

  No

  N/A

• Do procedures appear adequate to ensure all shipments out are invoiced?

  Yes

  No

  N/A

• Obtain details of first expected shipments after stocktake

  Yes

  No

  N/A

Sales

• Are the procedures for recording all customer orders and shipments working properly?

  Yes

  No

  N/A

• Are all cash receipts banked promptly and in tact?

  Yes

  No

  N/A

• Is customer access to warehouse areas restricted?

  Yes

  No

  N/A

Computer equipment

• Is access to computer terminals restricted by passwords?

  Yes

  No

  N/A

Staffing

• Note the number of employees at the branch?

• Adequate time recording procedures are in place?

  Yes

  No

  N/A

• Leave and other paid absences are properly authorised?

  Yes

  No

  N/A

Branch Reporting

• Is the petty cash float being maintained on an imprest basis and regularly reconciled?

  Yes

  No

  N/A

• Are records required to be kept by the branch being filed and stored appropriately?

  Yes

  No

  N/A

• Are there any outstanding claims from customers or employees?

  Yes

  No

  N/A

• Latest management report shows comprehensive and accurate reporting?

  Yes

  No

  N/A

• Note any other issues raised during site visit