Title Page
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Site conducted
Supplier Details
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Supplier Name:
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Supplier Address:
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Scope of Services Offered:
Audit Details
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Conducted on Behalf of:
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Auditor Name:
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Conducted on
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Audit Carried Out At:
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Audit Attendees:
1. Health and Safety Management
POLICIES, PROCEDURES AND DOCUMENTATION
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Does the company have a up to date Health and Safety policy, reviewed / signed by directors within the last 12 months?
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Does the company keep up to date with Health and Safety legislation and requirements?
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Does the company have any Health and Safety notices or prosecutions within the last 5 years? (ongoing or in dispute)
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Does the company hold any Health and Safety accreditation, memberships, or awards? (EG OHSAS 18001)
TRAINING AND COMPETENCY
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Does the company have access to competent Health and Safety advice?
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Does the company offer Health and Safety training to its employees?
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Is there a Training and Development Procedure / Plan in place for all workers?
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Does the company Health and Safety advisor have suitable and sufficient qualifications and is competent for the role?
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Is there a Training / Skills Matrix in place that highlights ongoing training requirements?
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Is there evidence of CSCS / ECS or CPCS training for operatives (if required)?
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If electrical works are undertaken, are engineers suitably and sufficiently trained?
COMMUNICATION AND COLLABORATION
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Is there evidence that QHSE communications have been disseminated to all employees? (EG QHSE Alerts, Bulletins)
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Does the company consult the workforce on Health and Safety matters? (EG QHSE Meetings, Conferences, Workshops)
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Does the company communicate Health and Safety issues throughout the company? (EG Newsletters, Noticeboards)
MANAGEMENT REVIEW
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Does the company hold Health and Safety meetings and review Health and Safety performance?
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Is there evidence that Health and Safety statistics are been recorded and reviewed?
NEAR MISSES, ACCIDENTS AND INCIDENTS
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Are accidents / incidents adequately investigated and actions closed out? (who is responsible for investigations)
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Is there evidence of Near Miss, Accident and Incident Investigation procedures / documentation?
INSURANCES
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Does the company have Employer Liability Insurance? (Insurer, Policy No, Expiry Date, Amount)
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Does the company have Public Liability Insurance? (Insurer, Policy No, Expiry Date, Amount)
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Does the company have Product Liability Insurance? (Insurer, Policy No, Expiry Date, Amount)
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Does the company have Professional Indemnity Insurance? (Insurer, Policy No, Expiry Date, Amount)
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Does the company have Fleet / Vehicle Insurance? (Insurer, Policy No, Expiry Date, Amount)
TESTING AND INSPECTION
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Have all Portable Appliances been PAT tested?
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Has all relevant tools, plant and equipment been thoroughly inspected (including daily inspections) by a competent person?
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Has all lifting equipment been inspected thoroughly (as required by legislation) by a competent person?
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Has all relevant Personal Protective Equipment (PPE) been inspected and recorded?
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Has all relevant Calibration Tools been calibrated as required?
DRIVER AND VEHICLE SAFETY
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Does the company have a Driver Safety / Vehicle Policy?
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Are checks made on the validity of driving licenses?
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Are inspections carried out on company vehicles and recorded?
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Do vehicles working on streetworks sites have suitable and sufficient signage / markings? (EG Prismatics, Beacon)
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Are vehicles serviced and maintained in line with manufacturer and legal requirements?
EMERGENCY AND WELFARE
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Are there sufficient trained first aiders?
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Is there suitable and sufficient emergency provisions on site? (EG First Aid Kits, Spill kits, Fire Extinguisher etc)
RISK MANAGEMENT
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Are Method Statements suitable and sufficient? (Show examples)
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Are Risk Assessments suitable and sufficient? (Show examples)
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When using Hazardous Substances, are hazards suitably controlled? (EG COSHH Assessments)
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Does the company use Subcontractors? Are these suitably controlled and evaluated?
CDM REGULATIONS
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Does the company have prior CDM experience? (if applicable)
AUDITING, INSPECTIONS AND NON CONFORMANCES
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Is there evidence of Site Inspections / Audits within the last 3 months?
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Does the company audit and review its Health and Safety performance?
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Are non conformance's suitably logged and closed out?
2. Quality Management
TRAINING AND COMPETENCY
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Does the company have access to competent Quality advice?
POLICIES, PROCEDURES AND DOCUMENTATION
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Does the company have a up to date quality policy, reviewed / signed by directors within the last 12 months?
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Does the company hold any Quality Accreditation, Membership or Awards? (EG ISO 9001)
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Does the company have evidence of processes and procedures for the management of operations?
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Does the company have a Document Control system in place?
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Does the company hold inspection records, calibration and conformance certificates for all required equipment?
AUDITING, INSPECTIONS AND NON CONFORMANCES
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Does the company conduct quality audits on activities?
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Does the company conduct completion checks / handover documentation?
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Does the company have a system for dealing with non conformance's?
3. Environmental Management
TRAINING AND COMPETENCY
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Does the company have access to competent Environmental advice?
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Does the company train its employees in Environmental Awareness?
POLICIES, PROCEDURES AND DOCUMENTATION
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Does the company have a up to date environmental policy, reviewed / signed by directors within the last 12 months?
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Does the company hold any Environmental Accreditation, Membership or Awards? (ISO 14001)
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Does the company have a Waste Carriers License?
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Are Waste Transfer Notes held for non-hazardous waste stream disposal?
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Are Waste Consignment Notes held for special / hazardous waste stream disposal?
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Does the company evaluate their Aspects and Impacts?
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Has the company had any environmental notices or prosecutions within the last 5 years? (ongoing or in dispute)
EMERGENCY PROCEDURES
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Does the company have evidence of Emergency Response Plans?
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Are spill kits available to protect the environment from spillages?
4. Design Services
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Does the supplier carry out Design Services on behalf of 8point8?
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Is the supplier aware of their duty not to commence work unless satisfied that the client is aware of their duties under the Construction (Design & Management) Regulations 2015 in compliance with regulation 9 (1). (Please provide details of how you undertake this responsibility and how you ensure the Client fully understands those duties._
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Provide details of training provided to staff to allow them to adequately fulfil their design role in respect of Regulation 9 CDM 2015, i.e. ‘when preparing or modifying a design considering the general principles of prevention’.
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Does the supplier currently undertake a risk assessment approach as part of their duties under the Management of Health & Safety at Work Regulations 1999?
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Please enclose any standard forms used for such risk assessments, including samples of assessments that show mitigation of risks to both contractors and clients alike.
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Outline the suppliers organisation structure, for the co-ordination of heath and safety information between the design team and the principal designer.
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Outline the arrangements for the co-ordination of information between the lead design member and other members of the inter- disciplinary team.
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Provide details of health and safety resources available for reference and support in the health and safety management of your ongoing contracts.
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Outline any specialist resources which are utilised by the supplier in an advisory capacity on health and safety matters.
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Is the supplier aware of their obligation to co-operate with the Principal Designer and any other designer in relation to the health and safety management of the project? How will this be undertaken?
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Does the supplier consider their organisation to be competent and adequately resourced to fulfil its obligations under the Construction (Design & Management) Regulations 2015?
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Provide the name of any group, body organisation or similar to which the supplier and its employeess are member’s, and which promotes and is involved in health and safety matters i.e. CEng, MICE, MIStructE, MIED etc
5. Site Photos
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Site Photos
