T. Richard Jones Ltd

Is a written health & safety policy in place?

Dose the policy contain a suitable policy statement?

Does policy contain a suitable section for organisation including individual responsibilities?

Does policy contain a suitable arrangements section?

Has the policy been signed and dated (within 12 months) by the person responsible for overall Health and Safety of the workforce?

Have the workforce been briefed on the contents of the policy?

Is there a signed record of the entire workforce to acknowledge a receipt and understanding of the policy?

Can the workforce access the company policy?

Is the Health & Safety Law poster on display in a prominent position? Is it completed correctly?

Is a copy of the company's Employers Liability insurance certificate on display in a prominent position?

Does the company have a competent person who advises on Health, Safety & Environmental?

Does the company have a suitably qualified member of staff who is able to deal with the day to day Health, Safety & Environmental issues that occur?

Does the company have an organisational chart? Are these people identified within the chart?

Is health and safety included in job descriptions?

Are safety objectives and targets included into all staffíëí_í«Œ‚s annual appraisals?

Is there a Health, Safety & Environmental Plan to ensure continuous improvement in health and safety?

Has the plan brought to the attention of those on site?

Do individuals who have responsibilities, as defined by plan, been given agreed time scales to action these requirements?

Is the Health, Safety & Environmental plan reviewed on a regular basis?

Is the site Health, Safety & Environmental performance measured against an appropriate set of key performance indicators?

Have foreseeable emergencies been identified and suitable site emergency plan/procedures developed?

Are there effective arrangements for keeping the emergency plan up to date?

Are there adequate arrangements and resources for implementing the site emergency plan?

Is there a system for recording and controlling access and egress to site?

Has an Health, Safety & Environmental filing system been set up?

Is the company able to keep up to date with changes in Health, Safety & Environmental legislation?

Is there a system in place to check and ensure the competence of new starters?

Are all new employees medically assessed?

Are all new employees given a basic safety induction course that is recorded?

(a) Young persons (under 18)

(b) Pregnant or nursing mothers

(c) Disabled Persons

Are measures in place to ensure that an ongoing health and safety training needs analysis is undertaken for all staff?

(a) First Aid

(b) Fire

(c) Manual Handling

(d) COSHH

(e) DSE

Are training records up to date and reviewed on a regular basis? (A copy of the training records should be available for the safety inspection).

Are attendance records and certificates kept for all training attended?

Is oníëí_íëíñthe-job training recorded?

Is there an effective safety-training programme in place to ensure the provision of adequate and appropriate information to staff?

What arrangements are in existence for consultation between management and employees on activities that affect their health and safety?

Is there a health and safety committee to discuss routine safety issues?

Is the health and safety committee comprised of a cross section of the workforce?

Does the committee meet at least on a quarterly basis?

Is a pre-circulated agenda produced prior to the meeting being held?

Are minutes of the meetings (with responsibilities for action along with time scales) produced and widely circulated?

Are posters, bulletins and articles used to help communicate the message of Health and Safety?

Are sufficient health and safety notice boards made available and regularly maintained and updated?

Is relevant information from other sources e.g. HSE, Client, Trade Union, etc. made available on the board?

Do frequent team briefings take place? Do they include safety/risk analysis and open discussion?

Are there a suitable number of safety/employee representatives?

Are suitable fire/safety signs erected throughout the site?

Do safe working procedures exist for activities that are carried out on a frequent basis and have a potential for harm? Can operators access these procedures?

Is there a suitable permit system in place to control maintenance/contractor operations and other potentially hazardous work?

Is there a documented procedure for conducting risk assessments?

Is the workforce aware of this procedure?

Have the people responsible for conducting risk assessments, attended a risk assessors training course?

Has an inventory been compiled of areas/activities for risk assessment?

Is the information entered on the risk assessment accurate and a true reflection of work activity?

5 risk assessment sheets will be requested and reviewed at random during the course of the inspection

Has the organisation identified its íëí_í«Œ¢keyíëí_í«Œ‚ risks?

Has the organisation accounted for the activities and/or interaction with members of the public/visitors/contractors?

Do risk assessments take into account normal, abnormal and emergency situations?

Are the assessments reviewed on a regular basis? (Minimum annually)

Are risk assessments monitored to ensure their effectiveness on a regular basis?

Are procedures in place to implement changes to risk assessments and supporting documentation and re-instruct/train affected personnel?

Is the workforce aware of all risk information that is relevant to their day to day activities?

Is there a documented procedure for conducting COSHH assessments?

Is the workforce aware of this procedure?

Have the people responsible for conducting COSHH assessments, attended a COSHH assessors training course?

Does an inventory exist for all chemicals used on site?

Are MSDSíëí_í«Œ‚s available for ALL substances used on site?

Is the information entered on the COSHH assessments accurate and a true reflection of work activity?

5 COSHH assessment sheets will be requested and reviewed at random during the course of the inspection

Are the assessments reviewed on a regular basis? (Minimum annually)

Are procedures in place to implement changes to COSHH assessments and supporting documentation and re-instruct/train effected personnel?

Is the workforce aware of all COSHH information that is relevant to their day to day activities?

Does the organisation have a íëí_í«Œ¢Drug and Alcoholíëí_í«Œ‚ policy?

Is there a documented procedure for conducting manual handling assessments?

Is the workforce aware of this procedure?

Have the people responsible for conducting manual handling assessments, attended a manual-handling assessors training course?

Is there an inventory for all manual tasks undertaken by the company?

Is the information entered on the manual handling assessment accurate and a true reflection of work activity? 5 manual handling assessment sheets will be requested and reviewed at random during the course of the inspection

Are the assessments reviewed on a regular basis? (Minimum annually)

Are procedures in place to implement changes to manual handling assessments and supporting documentation and re-instruct/train effected personnel?

Is the workforce aware of all manual handling information that is relevant to their day to day activities?

Have DSE workstation assessments been undertaken by a íëí_í«Œ£competent personíëí_íë_?

Are written DSE assessments kept up to date and held?

Are DSE assessments reviewed at least on an annual basis?

Are DSE workstations equipped to meet essential safety requirements?

Do arrangements exist for íëí_í«Œ£usersíëí_íë_ to be referred for an eye test?

Are all members of workforce aware of the requirement to report to their line manager any potential RSI/WRULD type symptoms?

Do all workforce have access to information regarding the safe use of display screen equipment?

Are suitable and sufficient fire notices in place?

Are fire exits clearly signed?

Are appropriate fire extinguishers present and are these mounted and suitable maintained?

Are appropriate fire detection and warning systems in place?

Does a competent person check extinguisher, fire detection and warning systems on a regular basis?

Have all staff members undertaken (biennial) fire extinguisher training?

Is there a suitably appointed (and trained) person (plus deputy) to make a head count in an emergency situation?

Are details of fire wardens posted on the safety notice board and drawn to the attention of workforce and visitors/guests?

Are fire evacuation drills conducted (minimum six monthly basis) and recorded?

Have suitable emergency assembly points been identified and íëí_í«Œ¢signedíëí_í«Œ‚?

Is all information relating to the fire safety kept together in a single location (íëí_í«Œ¢fire log bookíëí_í«Œ‚) for audit/inspection purposes?

Have fire risk assessments been completed?

Is the name of the person with the ultimate responsibility for fire safety displayed within the premises?

Are suitable and sufficient fire notices in place?

Are fire exits clearly signed?

Are appropriate fire extinguishers present and are these mounted and suitable maintained?

Are appropriate fire detection and warning systems in place?

Does a competent person check extinguisher, fire detection and warning systems on a regular basis?

Have all staff members undertaken (biennial) fire extinguisher training?

Is there a suitably appointed (and trained) person (plus deputy) to make a head count in an emergency situation?

Are details of fire wardens posted on the safety notice board and drawn to the attention of workforce and visitors/guests?

Are fire evacuation drills conducted (minimum six monthly basis) and recorded?

Have suitable emergency assembly points been identified and íîsignedí´?

Is all information relating to the fire safety kept together in a single location (íîfire log bookí´) for audit/inspection purposes?

Have fire risk assessments been completed?

Is the name of the person with the ultimate responsibility for fire safety displayed within the premises?

Has PAT testing been carried out for all electrical equipment? Are suitable records in place?

Has a PAT test been carried out by a competent person? Are suitable records in place?

Does the equipment supplied on a lease basis by any hire company have the relevant certification of conformity?

Is there a policy in place to specify the minimum standards for equipment brought on to the premises by workforce/contractors?

Is there a suitable log in existence to report any defective equipment?

Are workforce suitably trained and instructed in the safe use of plant/equipment?

Are staff competent to drive company vehicles and are licences checked on a regular basis?

Can all equipment be electrically isolated?

Are all electrical cords, plugs, switches etc. in a safe condition and is cabling managed effectively?

Is all work equipment part of a planned maintenance schedule?

Has all lifting gear/equipment been identified and part of an adequate inspection schedule?

Have all pressure vessels been identified and part of an adequate inspection schedule?

Have all ladders and access platforms been identified and part of an adequate inspection schedule?

Does a register exist to monitor issue of PPE?

Is this completed at least annually?

Does a register exist of all work equipment? Do they meet the requirements of PUWER and EHSR?

Does the working area afford adequate lighting, heating, ventilation and humidity control?

Do workforce know how and where to report any complaints associated with working conditions?

Are areas of access and egress (particularly fire excavation routes) free from any debris, obstruction, etc?

Are all areas inspected and tidied on a regular basis by nominated members of workforce?

Are there adequate welfare facilities available to all workforce (toilets, portable or bottled water), restrooms, etc?

Does the organisation have a clear ïNo SmokingÍ policy?

Is there a suitable smoking area available?

Have members of the workforce complained about their working conditions recently? How are their concerns logged?

Has a noise assessment of the workplace been completed?

Has an asbestos survey been completed? Is a register available for inspection?

Has a lighting assessment been completed?

Have all confined spaces been identified on site?

Has a Legionella survey been completed?

Is there a clear unambiguous, demarcation of zones?

Have traffic routes been suitably identified and are they maintained?

Are safety inspections conducted in the workplace on a regular basis?

Are these inspections carried out by competent persons?

Are logs/records kept of any significant findings and are they available for inspection?

Is there a system in place to track actions specified as a result of these inspections?

Does a system exist that allows Directors/Managers to monitor and ensure that all aspects of H&S requirements are complied with?

Is there a policy/procedure for medical surveillance?

Are records kept of workforce that are exposed to any significant health risks as required by COSHH?

Does the company monitor its waste packaging _ does it need to register with the EA?

Are waste transfer notes retained for all waste that it disposed via registered waste carriers?

Does the organisation transport waste material? Is it registered with the EA?

Does the company need to register under the ïHazardous Waste Regulations?Í

Is there a system in place to gather and monitor trends/statistics from accidents, incidents and near misses?

Are staff members aware of the accident/incident reporting procedures, and have access to the appropriate forms/systems for reporting?

Are staff members aware of the hazard/near miss reporting procedures, and have access to the appropriate forms/systems for reporting?

How is it ensured that lessons learnt from accident/incident investigation and hazard/near misses are acted fully upon?