Team Management Safety Audit

• Document No.

• Team audited

• Directorate

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• What division does the team fall under?

• How many staff work within the team?

• Are agency staff used?

• Do staff work remotely?

• What work activities are carried out by the team?

• What does the manager consider to be the key hazards arising from the work of the team?

• Is the manager aware of the location of Corporate H&S Arrangements and Guidance documents?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is it evident that staff are aware of the employee assistance program (EAP)?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is the departments organisation chart available and up to date?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is a business continuity plan in place?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is there evidence of departmental and or team meetings where health and safety matters are discussed?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are there departmental developed procedures and safe systems of work available?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• When were they last reviewed?

  Date

• Are procedures and safe systems up to date?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Do all workers have access to Employee Safety Handbook? Is evidence available?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Has the manager undertaken the British Safety Council Level 2 Certificate in supervising staff safely in the last 5 years?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Date of training

  Date

• Is there evidence to demonstrate Induction Training has been completed (this may include both corporate/standard induction and localised)?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is there evidence that staff have completed mandatory Computer Based Training (CBT):

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• DSE (annually)

• Risk Assessment (every 3 years)

• Fire Safety (every 3 years)

• Have the additional training needs of the team been identified (e.g. training matrix, risk assessment etc)?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Have risk assessments covering the work activities associated with the team and those affected by the undertaking been carried out and documented:

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Do Risk Assessments on light review cover the range of hazards typically faced by the facilities and/or serviced being audited?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Manual handling

• Use of work equipment

• DSE

• PPE

• Lone working and violence at work

• Workplace transport

• Are there other activities/tasks that have not been risk assessed?

  Yes

  No

• Give details of activities/tasks not risk assessed

• Have risk assessments been subject to a regular review and/or review following a related accident or changes to activities or the workplace in consultation with staff?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is there evidence that the results of the risk assessments have been communicated and are accessible to all employees?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are there up-to-date Safe Systems of Work, procedures or protocols for tasks which require one (i.e. tasks that rely on staff following a set procedure to ensure safe completion)?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Have all members of the team completed an individual COVID-19 risk assessment to allow the manager to consider the risks to workers who are particularly vulnerable?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Has a COVID-19 team risk assessment covering the work activities of the team been carried out and kept under review?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Has the manager undertaken a managers self-audit in the last 12 months?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Have localised H&S issues arising from the managers self-audit been addressed and where relevant is it evidenced?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Can the manager explain the process or reporting all accidents, incidents, fires and violence and abuse using the Councils Electronic Reporting System (CLASSI)

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are managers broadly aware of the reporting requirements under RIDDOR, particularly reporting timescales and the need to get an ANT report completed Asaph to Corporate Health and Safety?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are the findings from an investigation communicated to employees where appropriate?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Where applicable are risk assessments and safe systems of work reviewed following an accident/incident?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Have all staff working at home for long periods completed a home working assessment and measures implemented for regular contact to ensure they are healthy and safe?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Have DSE self assessment questionnaires been completed by users?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Has lone working and violence at work been risk assessed in accordance with the Councils Lone Working Policy Arrangements?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Does the lone worker risk assessment consider the use of the Councils lone worker device (Peoplesafe micro-guard)?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Can the manager explain how they access the peoplesafe portal to update and verify user details and escalation contacts for staff issued with a lone worker device?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• For staff issued with a lone worker device are regular non-usage checks carried out?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Does the lone working/violence at work risk assessment consider Conflict Management Training and has it been carried out where required?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is the manager aware of the Cautionary Contacts Database and its intended use?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Do the teams have clear written procedures and safe systems in place to ensure the safety of their lone working staff?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is work equipment (apart from lap tops) used by the team?

  Yes

  No

• Are risk assessments available for work equipment?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are relevant policies/guidance on machinery use (eg HAV) available?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Have staff been trained on equipment and records available?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are records of maintenance available for equipment?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is there a schedule of works showing annual inspections and if applicable any more frequently?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Do staff perform daily or pre-use checks of equipment?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is work equipment regularly inspected and maintained inline with guidance and instructions?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is there a record or receipt of PPE provided or made available for workers to use?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is Manual Handling a concern for the team?

  Yes

  No

• Are manual handling risk assessments available?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Hs appropriate manual handling training taken place?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Could staff come into contact with Asbestos or influence work with asbestos?

  Yes

  No

• Has asbestos awareness training taken place

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are hazardous agents used or encountered by the team?

  Yes

  No

• Is an inventory of hazardous agents kept?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are Safety Data Sheets (SDS) available for hazardous chemicals used or stored?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are COSHH assessments available and up to date?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Have actions identified in COSHH assessments been carried out?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are staff using hazardous agents aware of the COSHH assessments and following requirements from them?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Have safe working procedures been developed and documented from COSHH assessments?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Has suitable PPE been selected using COSHH risk assessments?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is work at height undertaken?

  Yes

  No

• Has a suitable risk assessment been completed for work at height activities?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are safe systems of work in place for work at height?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are Ladders or access equipment regularly inspected for defects?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Are records kept of ladder and access equipment inspections?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

• Is there safe access to the roof for maintenance repairs?

  Select Yes No Not Applicable or Not Discussed Improvement Required

  • Yes
  • No
  • Not Applicable or Not Discussed
  • Improvement Required

New and Expectant Mothers

• Where applicable are there risk assessments and working arrangements completed for New and Expectant mothers?

  Critical failure

• Where applicable, are facilities available for new and expectant mothers?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Where applicable are there risk assessments and working arrangements completed for New and Expectant Mothers/

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Are the risk assessments and working arrangements reviewed on a frequent basis?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Are records of reviews available?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

Standing Instructions

• Are up to date instructions available on fire evacuation?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Are up to date instructions available on bomb threats or suspect packages?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Have standing instructions been communicated to all staff within the team/service and records to support this?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

Vehicles

• Are vehicles used for the work activity?

  Off

  On

• Are vehicles regularly serviced by a competent person as required by the manufacturer?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Do vehicles, where required, have a current MOT certificate?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Are tail lifts on vehicles subject to an annual inspection and certificates held in accordance with LOLER?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Are daily vehicle checks carried out and Recorded?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Are procedures in place for reporting and recording vehicle defects?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Have any vehicle related accidents involving staff members been reported in the last twelve months?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Is there evidence of smoking in vehicles?

  Compliant

  Work Required

  Non-Compliant

  Not Applicable

  Critical Failure

• Does the person being interviewed have responsibility for a yard, depot, car park or other facility where workplace transport is used?

  Yes

  No

Workplace Traffic Management - safe site

• Has a suitable workplace transport risk assessment been produced?

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• When was it last reviewed

  Date

• Does the workplace transport risk assessment include a site plan showing, directions of travel, parking, traffic control measures etc.?

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• Are pedestrian routes segregated from vehicles and do they appear to be operating effectively

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• Has the latest transport risk assessment been shared with all users of the facility

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• Is there adequate lighting on the site in all areas where vehicles are used and takes into account seasonal usage of the vehicles

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• Does signage appear to be clear to its target audience; including pedestrians, standard and larger vehicle drivers and other vehicles using the facility

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• Is high visibility clothing mandatorily worn in all areas where traffic movement occurs

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• Have occupational driving risk assessments been completed for those expected to drive for a significant amount of time on the Council's business?

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• Are pre use drivers checks completed and recorded for Council vehicles?

  Yes

  Improvement Needed

  No

  N/A or Not Discussed

• Are periodic driver license checks completed and records maintained (annually)?

  Yes

  Improvement Needed

  No

  N/A or Not Discussed