Title Page
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Site conducted
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Prepared by TfB Security
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Conducted on
APPROVALS
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Who is the person completing this report?
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Who is the site Manager for this report?
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Is this report Approved? Site Manager to state name and date of approval below:
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Desktop Inspection
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Review Actions Report CA22/85129 or I-Auditor Actions, and list most recent failed items and actions in I-Auditor for this site:
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Are all due actions complete? List overdue actions, and identify further action.
Site Access and Incidents
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Have there been any security incidents regarding site over the past 3 months, including CGR, IMS, SAP, or other?
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Were any incidents adequately managed? Explain answer.
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Have there been any recurring alarm activations or issues on site over the past 3 months (CA21/1053862, S21/5380)?
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Was alarm activation managed appropriately? List activations below, and explain.
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Check Who's on Location website for site over past week. Is the system being used correctly (i.e. visitors sign-off, choose appropriate site contact for their work, enter all details, etc)?
Registers and Records
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Is the Security Monitoring Record up to date for site (RM records S22/141), including daily check, and weekly duress alarms testing and CCTV check?
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Was the key register for the site reviewed within the past 3 months? List the date and RM number of the last update/audit.
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Is the site fixed CCTV Authorisation register (CA21/818020) up to date?
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Have all staff with access to site fixed CCTV completed confidentiality agreements, that have been saved in RM (188/740/745/19)? List the most recent two persons added, and the dates they were added.
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Was the Cardax access card register for the site updated within the past year? List the date and RM number of the most recent inspection. NOTE AS OF June 2022 NOT YET ESTABLISHED IN RM - ask in interview
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Was the attractive items register for the site updated within the past year (CA18/462837)? List the date of the last update/audit.
Routine Maintenance records
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For the following questions, check routine maintenance records for CCTV, Gate, Cardax and Security Alarm system - All should be in Folder S20/6662.
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Was the last CCTV, Cardax and Alarm service completed within the past year (these should all be on the same record)? List the date and RM No. of the most recent inspection/s.
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Was the last Gate service completed within the past year? List the date and RM No. of the most recent inspection/s.
DOCUMENTATION
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Has Site Security information booklet been reviewed by site within the past year (Due for review in March)?
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Do Nightlink Depot SOPs remain accurate for site (188/740/745/21)?
CASH HANDLING AND STORAGE (NOT CURRENTLY RELEVANT - June 2022 - only petty cash on sites.)
CASH COUNTING MACHINES (NOT CURRENTLY RELEVANT - June 2022 - only petty cash on sites.)
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OTHER - are there any other comments?
Site Inspection
INTERVIEW OF SITE REPRESENTATIVES
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Bring printed copies of desktop inspection for reference
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Ask any questions that require clarification from Desktop Review
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Is lighting reportedly functioning and adequate for security purposes?
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Is CCTV authorisation register accurate?
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Are relevant staff aware of the security word?
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Were the combinations for the combination safes changed within 12 months, and was this reported to corporate security? List relevant information.
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Were the new combinations reported to corporate security?
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Have all damaged employee access cards been returned to Corporate Security? (if available, note how many, and dates of return)
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Are there any extra active Cardax cards on site?
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Are these cards secure? Note their purpose and location.
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Are ASO or OSO able to demonstrate they can identify how many visitors are on site?
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Speak to one site contact, and verify who their visitor is, where they are on site, and if they are inducted. List names.
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OTHER - Do site representatives have any other security concerns or questions?
SITE WALKTHROUGH INSPECTION
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LIST ANY EVIDENCE OF COMPLETION OF ACTIONS FROM PREVIOUS AUDIT:
Counter Area Inspection
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Is the who's on location visitor sign-in system working? Take a photo.
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Extract list of current visitors and attach.
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Speak to one visitor. Can they identify who their site contact is? List names.
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Are admin staff (exclude bus operators) visibly displaying their Cardax access cards? Take a photo.
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Are CCTV cameras visible on Counter screens, and all functioning and appropriately directed? Take a photo.
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Have malfunctioning cameras been previously reported? Investigate repetition and follow up if needed.
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Are staff records securely stored i.e. in locked cabinet or locked area? Take a photo.
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Are all safes closed and locked? Take a photo.
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Is petty cash stored in safe?
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Is the data room closed and locked? Take a photo.
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Are security bomb threat checklists available for staff to quickly reference? Take a photo.
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Is the security alarm panel working correctly? Take a photo.
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Are the current security contact details visible under alarm panels? Take a photo.
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OTHER - are there any other comments?
Signage (Outside)
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Are the following signs displayed at each entrance? - Instruction for visitors to report to the Administration Office - Conditions of entry signs - Restricted / authorised persons / vehicles only <br>Take a photo.
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Are signs in good condition, and not faded, broken or fallen? Take a photo.
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Are the current Contractor’s security signage clearly visible, at multiple areas external to the site? Take a photo.
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Are signs in good condition, and not faded, broken or fallen? Take a photo.
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Is CCTV signage prominent in and around the depot? Take photos.
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OTHER - are there any other comments?
Perimeter Walk
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Are all external gates closed, locked and secured (by cardax or by locks)? Take photos.
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Are perimeter fences secure and in good condition - e.g. no holes / rust / bent poles / gaps of more than 15cm, etc? Take photos.
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Is perimeter fencing is clear of vegetation / materials / parts / boxes / tyres / etc. at least 1 metre from either side of the perimeter fence? Take photos.
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Is perimeter clear of evidence of excessive rubbish, cleared ground, apparent fence tampering or other potential signs of unauthorised habitation/visitation? Take photos.
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OTHER - are there any other comments?
