TFMS V5 - SECTION 18 PRODUCT LABELLING AND CODING

Information

18.1 - PACKAGING SUPPLIED TO LINE

Packaging supplied to the production line must be controlled and checked to ensure it is correct and for the right product
An 'issued to line' log is kept

At start up and changeovers, the line must be clear of any packaging not required for the next production run (including promotional packaging)

All coding information applied to the line must be correct and reflect the requirements as per the specification
Coding schedules and promotional information must be cross-checked by an authorised person prior to issue
The correct documented controlled coding schedule must be available on line with the date information
Coding information on the schedule is written in the same format as that on packaging
The authorised person has been trained and assessed as competent
Labels used for special promotions must be highlighted on the coding schedule with start and end date of labelling clearly stated
Changes in month and year must be highlighted on the coding schedule
Changes in bold or in a contrasting colour
Records with actual copies of the label must be authorised and retained
Aspirational - real time is printed on product labels

The time of any code changes must be agreed with Tesco and documented (eg what time does the code move to the next day - midnight or start of shift)

All off line printing must be controlled and checked
The material must be stored in a restricted access area until issued to the production line
An 'issued to line' log must be kept

Product labelling and coding checks must be completed and documented at:
Start up
End of run
Hourly intervals
Or - in between / after line disruption, such as:
Reel changes
Fire-alarms
Breakdowns
Breaks
Coding checks must be completed for all runs and records including physical labels / sleeves retained
Checks include the cross checking of product label information against case/tray end labels
A sample of the actual code printed on the packaging from each check must be retained - including tray labels
Re-labelling of products due to printing faults or incorrect labelling must be done in a controlled manner
Records must be retained including details of reasons for re-labelling

Barcodes on all packaging must be checked against Tesco issued information before the packaging is used
There is a method in place for ensuring that the barcodes will scan
On line printed bar codes must be checked and recorded at regular intervals
Aspirational - a scanner is in place for the verification of barcodes

A labelling and coding procedure must be in place and include action to be taken in the event of an error
All personnel carrying out labelling and coding checks must be trained against the procedure
Where automated coding or label check systems are in place, checks must be carried out at a minimum start and end of product run:
Single coding and price master data file controlled by technical department
Password or key card protected system which identifies the person using the machine
Prevention system for reversal of display until and use by codes
Prevention system for incorrect coding at month end
Matching system for top and bottom labels, cans and labels or pots and lids etc
Checks must be in place in the event of a breakdown eg. Power failure
Aspirational - an automated coding or labelling checking system is in place