Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
4.1 - SUPPLIER RISK ASSESSMENT (BASE)
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An effective packaging supplier control system must be in place for all packaging
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All packaging suppliers must be risk assessed, based on:
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Functionality
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Contact with food
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Volume of product supplied
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Supplier history
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Risk assessment must be used to determine:
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Method of supplier approval
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Method of supplier monitoring
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Packaging supplier risk assessments must be reviewed on an annual basis
4.2 - SUPPLIER APPROVAL (BASE)
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A supplier approval system must be in place for all packaging
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Approval may include a combination of:
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Approved site audit report
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Valid 3rd party certificate eg BRC-IOP (certificate date still current)
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Supplier self audit report which has been reviewed and corrective actions followed up
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All packaging suppliers must have a traceability system in place to trace packaging
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WGLL - if risk assessment indicates that the supplier is low risk, a Supplier Self Audit may be used. Provided the response to this is satisfactory, an audit may be waived.
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WGLL - if the risk assessment indicates that certificates to a third party standard is sufficient, then a valid certificate and audit report must be available on site
4.2.1 - CONTINGENCY SUPPLY (BASE)
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Where a contingency packaging supplier is required, the site must first contact the Tesco TM for acceptance.
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Where agreed the site must have the following information about the product and supplier (as a minimum):
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A specification for the product
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A 3rd party audit report and certificate
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Test results (micro, chemical), where appropriate
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Documentation to demonstrate compliance with any Tesco COP's
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Contingency suppliers are those used at very short notice, generally as a one off due to approved suppliers being unable to supply
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Packaging must be on a like for like basis
4.3 - SUPPLIER APPROVAL (BASE)
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Food contact packaging suppliers must have BRC / IOP certification or a similar accreditation, confirming safety of packaging (and packaging production methods) or must have been physically audited.
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Audit reports must be available on site along with a corrective action plan
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WGLL - the third party audit report will provide the site with details of non-conformances, which will assist in the site being able to make a full and proper risk assessment. (Eg. The report may show a number of failings in QMS, which the site may wish to verify for themselves).
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WGLL - a certificate does not necessarily demonstrate closure of non-conformances. Not all third party good safety schemes issue certificates on the closure of all non-conformances. Some verify at next audit.
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WGLL - where electronic systems are used by Certification Bodies for site reports and certificates, these may be used to negate the need to print relevant information. Site however, is able to demonstrate they can navigate the system
4.3.1 - SUPPLIER APPROVAL (BASE)
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Where sites (or sister companies) manufacture their own food contact packaging e.g. Cans, blown bottles etc. these operations must be treated as suppliers and managed as per clause 4.3
4.4 - AUDIT REQUIREMENT (BASE)
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If risk assessment indicates that a site audit is required, the site must be audited before supply commences, and then according to an audit schedule.
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Audits must be completed against good manufacturing principles.
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If a critical non-compliance is found at a site that is being audited prior to commencement of supply, the. Supply must not commence until the corrective action has been completed and verified. The same applies if 4 major non-conformances found.
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If critical non-conformance is found at a site that is an existing supplier, which could impact on finished product in the supply chain, this must be escalated appropriately. The same applies if 4 major non conformances are found.
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A copy of the audit report must be accessible on site with details of corrective actions. Timescales and corrective actions must be agreed by both parties. The completion of corrective actions must be verified within the agreed timescale.
4.5 - APPROVED SUPPLIER LIST (BASE)
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All suppliers must be approved.
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Details of suppliers and the packaging supplied must be kept on an approved supplier list.
4.6 - TRAINED AUDITORS (BASE)
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Supplier audits must be completed by trained auditors with an understanding of processes and the risks associated with the packaging / site being assessed.
4.7 - AGENT APPROVAL (BASE)
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Where packaging is supplied via an agent / importer:
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It is the manufacturing site not the agent / importer that must be approved
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The agent may be assessed by the supplier as competent to manage approval of the manufacturing site
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The Agent / Importer must be able to demonstrate that they have assessed the site against retailer requirements
4.8 - SPECIFICATIONS (BASE)
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Packaging specifications must be agreed by both parties
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WGLL - both parties have signed and dated the specification, electronic signatures are acceptable.
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Specifications must include the following information where relevant:
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Supplier name and address
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Artwork
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Material composition
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Dimensions including thickness and gauge
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Colour
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Suitability for use in different storage / handling conditions e.g. Temperature / humidity
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Confirmation of migration test results
4.9 - FOOD CONTACT MATERIALS (BASE)
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All food contact materials must comply with legislation for "material and articles intended to come in contact with food" regulation (EC) 1935/2004 or equivalent; as applied in the country of manufacture and intended country of sale.
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WGLL - site keep themselves up to date on the legislation, as amends are made on an almost annual basis
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A written declaration of compliance must be available. A food contact material also includes items other than finished product packaging
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WGLL - the regulations cover the packaging material, inserts, printing materials (eg inks) and adhesives which are in direct contact with the product
4.10 - INTAKE CHECKS (BASE)
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All packaging must be checked by trained staff on receipt according to documented procedures - intake records must be retained.
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WGLL - a controlled packaging library is retained
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Checks must include:
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Hygiene condition of vehicle
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Packaging integrity
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Evidence of pest infestation
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Date / Lot coding
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Product inspection to demonstrate compliance to specification
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Pallet condition
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WGLL - print text is checked against the packaging library every new print run
4.11 - NON-CONFORMING MATERIALS (BASE)
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Non conforming materials must be rejected at intake. Where this is not possible the Hold and Release procedure must be followed
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The hold and release procedure must be used for obsolete packaging materials
4.12 - SUPPLIER MONITORING (BASE)
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Packaging supplier performance must be reviewed minimum annually
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This must include results of:
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Risk assessment
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Intake inspections
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Delivery performance
4.13 - STORAGE (BASE)
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Packaging must be stored in a designated area and be suitably covered to protect from contamination
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Similar packaging must be stored separately to prevent incorrect use.
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WGLL - for example similar recipes, different pack sizes, promotional flash labels etc are segregated or suitably controlled.
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WGLL - good segregation may take the form of product labels separated by promotional labels, dedicated pallet spaces in the case of large quantities or post office style sorting boxes.
4.14 - PART-USED PACKAGING (BASE)
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Part-used packaging must be returned to storage and suitably covered to protect from contamination after use
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Based on risk assessment bulk packaging (e.g. Films, plastic for bases) which is used daily for all products may be left on line provided it is suitably covered to protect from contamination and is removed and covered during cleaning.
