1. General work environment

  • Floor surfaces are flat, even and dry

  • Floor coverings are in good condition

  • Walkways are clear of obstructions and trip hazards e.g. boxes, electrical cords

  • Stairs, steps and handrails are in good condition

  • All areas are adequately lit

  • Ventilation feels adequate e.g. not stuffy

  • Temperature is within acceptable limits e.g. 20-26 degrees Celsius

  • Area is clean, tidy and uncluttered

  • Toilet/kitchen facilities are accessible and clean

2. Office equipment

  • Furniture is in good repair e.g. not damaged of faulty

  • All cords and wires are kept out of the way

  • Heavy materials are stored in the lower draws of filing cabinets

  • Tall bookcases are secured in place e.g. to the wall

  • The distance between high volume photocopiers and workstations is maximised

3. Ergonomics/ workstation setup

  • Staff have completed individual workstation self assessment checklists

  • Workstation setup guidelines

4. Manual handling

  • The majority of storage is at or below shoulder height

  • Heavy items are delivered directly to the storage location by suppliers

  • Heavy items are stored at waist height

  • Manual handling equipment is readily available for moving heavy equipment e.g. trolleys

5. Electrical safety

  • Power outlets (GPOs) and light switches are operational and in good condition

  • Power boards are used in preference to double adapters, and not overloaded

  • Power leads are in good condition e.g. not frayed or damaged

  • Electrical appliances are kept clear of wet areas

  • Portable plug-in electrical office and kitchen equipment (e.g. power cords, projectors, toasters, kettles) have been tested and tagged.

6. Emergency preparation

  • Exit signage is illuminated

  • Exit pathways are clear of obstructions

  • Fire doors are operational, e.g. open and close easily, and not chocked open

  • Fire stairs are well lit

  • Local emergency contacts are displayed e.g. chief warden, local emergency wardens, nominated first aid officers

  • Emergency evacuation signage is displayed in common areas of the building e.g. lift lobby, main corridors

7. Actions

  • List any other action items and followup points not covered in sections above

  • Any serious or ongoing hazards should be reported via Riskware to ensure that appropriate corrective actions are tracked and completed.

Confirmation of completion

  • Inspected by

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