Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
1 LEADERSHIP, ACCOUNTABILITY and H&S CULTURE
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Position descriptions for staff contain safety roles and responsibilities and KPIs for safety perfromance. Position descriptions are signed off by the individual and manager and reviewed as part of the PDM process?
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There is a senior management position/s allocated for overall OHS responsibility, including reporting on the OHS management system to the Board or senior management group.
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Specific health & safety accountabilities, roles and responsibilities for managers, staff, employees and subcontractors are clearly defined, documented and communicated.
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Management and employees participate in the following safety leadership activities:<br>´ Observations<br>´ Inspections<br>´ Audits<br>´ Investigations<br>´ Reviews, including prevention of significant OHS issues.<br>´ HSE Communications (Toolbox talk/pre-starts)<br>
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Current Thiess H&S Policy communicated to all stakeholders.
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Safety performances (lag/lead indicators) are established and regularly reviewed against KPIs.
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Site safety rules/expected behaviours are developed and communicated via inductions and regularly promoted throughout the workplace
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There is a documented process that ensures senior managers regularly visit the site and discuss OHS issues with site management and employees and conduct various scheduled activities.
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The site specific OHS management plan developed for the workplace:<br> ´ is signed off/authorised by the senior management position that is allocated overall OHS responsibility for the workplace;<br> ´ clearly defines the OHS roles and responsibilities of site management;<br> ´ applies to all activities undertaken or proposed to be undertaken by the company;<br> ´ defines the companyÍs priorities; and<br> ´ sets timeframes.
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Formal processes are in place to ensure adequate resources are available to meet workplace requirements.<br>
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There is a documented process at the senior management level for monitoring, resolving and preventing significant OHS issues (eg fatalities, serious injuriy, incident, non compliance, etc)
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Appropriate reward and disciplinary processes established, clearly defined and implemented.
2 PLANNING
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Thiess, client, legislative and other stakeholder requirements for the workplace are identified and addressed using a formal process.
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Resources (people/plant/equipment/suplliers, etc) required for effective and successful delivery of the workplace are identified and action plans developed to overcome any potential short comings.
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Principal risk assessments are conducted covering the whole of the workplace activities, involving the key stakeholders and effective control measures are identified.
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There are documented processes in place to identify hazards and control risks for procurement of services, plant, equipment , material and substances prior to being introduced at the workplace.
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Clearly defined H&S roles and responsibilities for all personnel at workplace are communicated and compliance monitored and measured.
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Heath & Safety Objectives and targets are established for the workplace, measured and regularly monitored and reviewed to ensure the targets/objectives are met. These include lag and lead indicators.<br>
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Workplace safety ojectives & targets are communicated to all relevant managers and supervisors- evident through inductions/ monthly managerÍs HSE review meetings etc
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Health & Safety management Plan is developed using the approved template and approved by the workplace Manager, who has the overall responsibility of Health and Safety at the workplace.
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Health and safety minimum requirements under each element are implemented in a timely manner to achieve its objectives and targets.
3 LEGAL COMPLIANCE
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There is a documented process to ensure all Health and Safety Acts, Regulations, Australian Standards, Codes of Practice and other requirements relevant to health and safety of the company and on the workplace/site are identified.
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There is a documented process to ensure all workers onsite are advised of, and have ready access to, current Health and Safety Acts, Regulations, Australian Standards, Codes of Practice and other documentation relevant to health and safety.
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There is a documented process to ensure Health and Safety Acts, Regulations, Australian Standards, Codes of Practice and other requirements relevant to health and safety are monitored for change.
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There is a documented process to ensure all procedures, work instructions and SWMS/JSEAs reflect the requirements of current legislation, standards, and other requirements relevant to health and safety.
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There is a documented process to ensure changes to Health and Safety Acts, Regulations, Australian Standards, Codes of Practice and other requirements relevant to health and safety generate a review of the companyÍs procedures.
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Non-compliances (including legal and procedural breaches) are managed through incident reporting processes and corrective actions are tracked and confirmed as closed out. Formal incident and corrective action review must occur as part of the monthly managerÍs HSE review meeting.
4 RISK MANAGEMENT
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Risk assessment process ensures that hazard identification and risk assessment and risk control processes are conducted, documented, and are in accordance with Thiess risk management process.
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There is a documented process to ensure the workplace hazard identification, risk assessment and risk control (HIRAC) process is undertaken by personnel competent in the use of the companyÍs HIRAC methodology.
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There is a documented process to ensure workplace specific hazards, including public safety hazards, associated with the companyÍs operations, products or services are identified, risk assessed and controlled.
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Risk assessment schedule has been developed covering all activities at each stage of the workplace?
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There is a documented process to ensure the HIRAC process occurs for the purchasing of goods and services, plant and equipment (supply, inspection, maintenance, commissioning, isolation), and labour hire arrangements.
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Where the company is required to provide its services within a clientÍs workplace, there is a documented process to ensure the health and safety hazards that could affect the people and public at the workplace are identified, assessed, controlled and documented.
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There is a documented process to ensure risks of identified hazards are assessed having regard to: <br>´ the likelihood and consequence of injury, illness or incident occurring; and<br>´ available information on the hazard including any records of incidents, illness and disease.<br>
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There is a documented process to ensure identified hazards are assigned risk control priorities, having regard to the identified levels of risk.
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There is a documented process to ensure appropriate control measures are established for all identified hazards, in accordance with the ïhierarchy of controlsÍ.
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There is a documented process to ensure the hazard identification, risk assessment and risk control process is subject to an evaluation of the effectiveness of the process.
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All SWMS/JSEAs are regularly reviewed as scheduled, based on risk or after an incident and changes communicated.
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workplace risk register is regularly reviewed and maintained?
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Key stakeholders, such as operational personnel (Supt, Engineers) are involved in the risk assessment process?
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High-risk activities are identified, with suitable inspections developed and conducted at the defined frequency.
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HSE Observations and inspections are scheduled and conducted regularly reflecting the works being conducted.
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Where the workplace is involved in the design or has input into the design, a documented process exists for ensuring risk assessments are undertaken at all stages of design to identify, assess and manage OHS buildability issues that may arise during construction or operations.<br><br>Where the head contractor has no input into the design, a documented process exists for ensuring design-related buildability hazards are identified, assessed and managed pre-construction phase.<br>
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Design Management Plans are in place to manage all aspects of design, including modifications to plant/equipment.
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There is a documented process that ensures design changes during the construction phase are reviewed, assessed, documented and controlled.
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There is a documented process that ensures any new OHS hazards resulting from design changes during the construction phase are communicated to workers.
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Design residual risk register is maintained and residual risks communicated to relevant stakeholders.
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All workplaces will develop Risk Control Procedures which will include the application of Elimination and Engineering Controls (ïHard ControlsÍ) for all potential Class 1 risk activities, in addition to cultural and behavioural controls (ïSoft ControlsÍ).
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The number of Class 1 risk activities having SWMS with risk mitigated by lower order controls, shall be signed off by the manager outside of the workplace.
5 CHANGE MANAGEMENT
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Sites have a workplace-specific ïchange managementÍ procedure that defines the triggers for change management processes and assigns accountabilities and considers H&S risks
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Change management System must address changes in personnel, organisations, activities, facilities, physical environment, processes, equipment, technology and laws and regulations.
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Controls identified and implemented
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Change management system ensure that only authorised personnel approve of the changes.
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Specific change register maintained
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Change management actions regularly reviewed and closed out
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Any unintended or additional risks arising from the change must be identified and managed and intended outcomes validated.
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Persons have signed off that they have been consulted and understand the effects of change
6 CONSULTATION, COMMUNICATION & PARTICIPATION
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There is a documented process for communication and consultation regarding OHS information with all workers onsite including;<br>´ a hazard reporting system;<br>´ an election process for health and safety representatives or committees allowing workers to choose who will represent them on OHS matters;<br>´ a program to ensure regular meetings with minutes of the meetings available to all workers; <br>´ appropriate training for health and safety representatives/OHS committee members; and <br>´ other agreed arrangements.<br>
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There is a documented process for the acquisition and exchange of OHS information with external parties, including customers, suppliers, sub-tier contractors and public authorities.
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There is a documented process to ensure workers or their representatives are consulted regarding proposed changes to the work environment, processes or practices, proposed corrective actions and purchasing decisions that could affect their health and safety
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There is a documented process for resolving OHS issues that affect workers on site.
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There is a documented process to ensure workers, or their safety representatives, are involved in the development of site safety procedures including SWMS/JSAs.
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HSE Communication Strategy developed and implemented which includes formal and informal meetings/communications.
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Management HSE meeting held each month with minutes recorded.
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Evidence that pre-start briefings held before each shift detailing works to be conducted, specific HSE issues etc which is attended by the involved workers.
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Toolbox talks conducted and recorded at least monthly
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Feedback and actions arising from communication activities (toolbox talks/pre-starts etc) captured and addressed
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Regular reviews must be in place with relevant stakeholders to measure the effectiveness of the commuinaction, consultative and participation processes.
7 TRAINING AND COMPETENCY
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There is a documented process for providing training and ensuring competency in the knowledge of health and safety legislation and OHS management principles and practices, for employees, senior managers, site managers and supervisors.
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There is a documented process for ensuring all employees and workers have appropriate certification, licences, permits to work, training and are familiar with any JSEA/SWMS relevant to the work being undertaken.
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There is a documented process to ensure that any new or unforseen workforce requirements are assessed to determine the needs for additional OHS training for workers.
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There is a documented process to ensure that as employees are promoted, or placed in supervisory positions during the course of a workplace, they are provided with suitable training to manage their OHS responsibilities.
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There is a documented process to ensure training provided to employees is recorded and readily accessible by supervisors/managers.
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There is a documented process to evaluate the effectiveness of training delivered, including how the evaluations are used to select future training.
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The Workplace Manager has nominated an H&S training coordinator.
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Subcontractor training and competency responsibilities are included in subcontract agreements.
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Where a plant or equipment does not require a licence/ticket to operate, as a minimum, a challenge test including oral and practical tests, must be conducted prior to allowing operators to operate such plant/equipment.
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All personnel, including visitors and subcontractors must be inducted prior to allowing them to conduct any activity in the workplace.
8 SYSTEMS OF WORK
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Workplace risk assessments have identified work activities requiring safe systems of work.
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A prioritised schedule of required safe work systems is developed in consultation with relevant stakeholders.
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Developed safe work systems are reviewed and approved using a documented process, prior to any activity being conducted.
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There is a documented process to ensure all relevant training is completed before the activity begins.
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Safe work systems communicated and readily available to relevant personnel.
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Changes to safe work systems are reviewed/approved and communicated to all relevant personnel.
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Effectiveness of the Safe Work Systems, including the identified high risk activities, are scheduled and reviewed.
9 CONTRACTOR/SUBCONTRACTOR AND SUPPLIER RELATIONSHIP
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There are documented processes in place for the selection of subcontractors and suppliers to assess their capability to effectively manage health & safety.
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There is a documented process to ensure OHS Plans/SWMS/JSAÍs are submitted by subcontractors/workers and these are reviewed by the appropriate personnel, against defined criteria, and approved prior to the commencement of work.
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Suncontractor and supplier contract agreements include compliance with the minimum health and safety requirements and consequences for non compliance.
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There is a common system of site induction for all subcontractors and workers.
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There is a documented process to ensure subcontractors are involved in OHS inspections / observations, including monitoring the safety of:<br> ?æææææææplant;<br> ?ææææææ substances;<br> ?ææææææ equipment; and <br> ?ææææææætemporary structures used by subcontractors.
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All subcontractor supervisors and employees are suitably qualified and are approved by the workplace before they begin work.
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H&S performance measurement included in regular meetings/reviews with subcontractors
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Subcontractor audits are scheduled and conducted at least 6 monthly
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Work procedures and JSEAs supplied by the subcontractor reviewed and authorised before the related work begins
10 INCIDENT MANAGEMENT
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There is a documented process, involving site/senior management as appropriate, for the investigation of hazards, injuries, illnesses, incidents and other systems failures impacting on health and safety.
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There is a documented process to ensure Investigations:<br> ´ are undertaken by a competent person(s);<br> ´ identify the factor(s) that led to the hazard, injury, illness, incident or other system failure; <br> ´ recommend appropriate corrective actions to be taken; and<br> ´ prompt a review of company processes/procedures and work instructions/SWMS where required.<br>
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There is a documented process to record and monitor corrective actions resulting from inspections, incident investigations hazard reports, internal audits or other processes. The corrective action process sets target completion dates and assigns responsibility for implementing and reviewing the effectiveness of corrective actions.
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All stakeholders and statutory authorities are notified within the required timeframe. Details recorded on the HSE Reporting System
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Incident trends and status (closed out/open) is reviewed regularly as part of the monthly managerÍs HSE review meeting.
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High Potential incidents are fully investigated and control measures implemented.
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All Business Units will share lessons learnt from Class 1 Damage and Potential Class 1 incidents via Hazard Alerts.
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There is a documented critical incident response process to ensure assistance is provided to workers who are exposed to critical incidents at work. This process includes, but is not limited to:<br> ´ clearly defined roles for the coordination and initiation of critical incident response;<br> ´ rehabilitation of injured workers;<br> ´ employee assistance/counselling, including trauma counselling; and<br> ´ review of incidents to ensure procedures are effective.<br>
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Preferred medical practitioner identified and briefed
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Appropriately trained workplace rehabilitation coordinator appointed
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Workers compensation documentation submitted within the required timeframe
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All medical records are securely held maintaining confidentiality.
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Adequate numbers of first aid attendants appointed for the size of the workforce and identified
11 FITNESS, HEALTH AND HYGIENE
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There is a documented process to ensure the requirement for environmental monitoring of the workplace is assessed and appropriate monitoring programs are put in place where required.
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There is a documented process to ensure inspection, measuring and test equipment related to health and safety is appropriately identified, calibrated, maintained and stored.
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There is a documented process to identify work activities where employee health surveillance is required, and there is a documented system for conducting this surveillance.
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There is a documented process to ensure information on health monitoring is provided to relevant employees.
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All Thiess staff have pre-employment health checks
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Confidentiality of medical examinations/reports are maintained at all times.
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Workplace FFD plan developed and implemented consistent with identified risks
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FFD assessments conducted and confidential records maintained
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Emploee Assistance rogram (EAP) identified and communicated to all.
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Health and fitness programs/awareness is promoted at the workplace.
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Community health risks assessed and controlled.
12 PLANT AND EQUIPMENT
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There is a documented process in place for identification of plant and equipment requirements for all stages of the workplace
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Plant and equipment is inspected when it arrives at site to ensure it meets the order specifications
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Risk Assessments are conducted for and approved prior to all plant/equipment modifications.
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A register is maintained of all plant and equipment used on site
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The pre-start inspection is specific to the needs of the type of plant, and is completed at the designated intervals.
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Any subcontractors/workers operating mobile plant are verified as being appropriately licensed and/or their competency to operate the plant has been verified.
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Traffic movement plans have been developed and local traffic management and controls have been established.
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Warning devices are fitted and in good working order.
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Above ground and under ground services have been identified to prevent inadvertent contact.
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There is a plant maintenance regime in place.
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All earthmoving equipment is fitted with compliant ROPS/FOPS and fitted with seat belts.
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A plant risk assessment has been carried out on all items of plant and safe operating instructions produced which includes maintenance, service and inspection details.
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Operator licences sighted and details recorded on register before personnel allowed to operate plant/equipment on site
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All operators of powered plant and equipment undergo a verification of competency before they are allowed to operate the plant/equipment on site and thereafter every 2 years.
13 EMERGENCY PLANNING AND RESPONSE
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There is a documented process to ensure potential emergency situations have been identified and site specific emergency procedures/plans are documented and regularly reviewed.
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There is a documented process to ensure emergency response arrangements are communicated to all personnel and visitors.
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There is a documented process to ensure emergency drills are planned and carried out onsite for various emergencies at least 6 monthly.
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There is a documented process to ensure designated emergency personnel (wardens etc) receive training and practice in emergency procedures appropriate to their allocated emergency response responsibilities and the degree of risk.
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There is a documented process to ensure competent persons have assessed the suitability, location and accessibility of emergency equipment.
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There is a documented process to ensure emergency equipment, communication suystems, exit signs, paths of travel and alarm systems are inspected, tested and maintained at regular intervals.
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There is a documented process to ensure the management of dangerous goods and hazardous substances on the workplace/site.
14 DOCUMENT & RECORDS MANAGEMENT
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Workplace document control is detailed and communicated as part of the workplace Management System.
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Retention periods for variuos records have been identified and archived.
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Specific workplace procedures, plans etc are periodically reviewed as detailed in the document control plan/ or detailed in the specific procedure/plan.
15 AUDITING, REVIEW AND IMPROVEMENT
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There is a documented process to ensure health and safety management system audits are scheduled and carried out to verify whether activities:<br> ´ comply with planned arrangements;<br> ´ have been properly implemented and maintained; and<br> ´ are contributing towards the effectiveness of the system.<br>
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There is a documented audit program that is based on the significance of health and safety risks and the results of previous audits.
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There is a documented process to ensure the audit program covers:<br> ´ scope;<br> ´ frequency;<br> ´ methodologies;<br> ´ auditor selection and competencies;<br> ´ responsibilities; and <br> ´ reporting of results.<br>
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If non-conformances are identified, corrective actions are assigned via the HSE Reporting System and confirmed as implemented/closed out within appropriate timeframe.
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JSEAÍs are reviewed in the field to ensure controls are effectively managing the risk
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Inspections are scheduled and conducted for various areas/activities at the workplace.
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Formal reviews are conducted to assess the effectiveness, adequacy and suitability of the health & safety management systems.
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Outputs of reviews are incorporated into H&S Management System
