Audit

Instructions:

1. Answer "Yes", "No", "N/A" for the questions below.
2. Add photos and notes by clicking on the paperclip icon.
3. To add a Corrective Measure, click on the paperclip icon then "Add Action", provide a description, assign to a member, set priority and due date.
4. Complete audit by providing digital signature.
5. Click Submit @ end of Week

Previous Weeks Actions
Completed?

If no, which actions have not been completed?

Mandatory Daily Checks
Side car park door opened

Monday

Tuesday

Wednesday

Thursday

Friday

Radios on / Smells / Facing - Full building OK?

Monday

Tuesday

Wednesday

Thursday

Friday

Heating Temperature OK?

Monday

Tuesday

Wednesday

Thursday

Friday

Reception Phone - Turn off DND (Do not disturb)

Monday

Tuesday

Wedenesday

Thursday

Friday

CCTV recording?

Monday

Tuesday

Wednesday

Thursday

Friday

Vending Machine Filled?

Monday

Tuesday

Wednesday

Thursday

Friday

Mandatory Weekly Checks
Fire Alarm Check - Every Wednesday @ 10 am

Complete check and update fire log.

Fire doors operational

Cash - Every Thursday

Vending Machine - Emptied Ground Floor

Cash Counted and Enter into Cash Book ( GF )

Vending Machine - Emptied First Floor

Cash counted and Enter into Cash Book ( FF )

Count Cash in Coffee Tin and Enter into Cash Book

When Petty Cash => £300 take £200 to Ant (Finance) to bank

Wi-Fi Inspection Strength - Every Thursday
Reception Area
Parsons
St Mary's
Richardson
Armstrong
Orders sent - Every Thursday

Vending

Stationary

Printer Cart Check

Mail

Send all virtual office post via royal mail to relevant customers and email customers who collect their post. Usually every Friday

Call Resident / Virtual Office to collect parcels from reception

Meeting Room Check

The Grand Chamber

The Queens Board Room

Free Board Room

Wi-Fi Signal Strong?

AV equipment working?

Water and Cups in all rooms?

White Boards Clean?

Instructions on Desk ( Wi-Fi and Emergency info )

Front of Building

Signage clean and readable?

Clock @ right time?

Flag in good condition?

Bins emptied?

Windows clean and not broken?

Gardens well groomed

Reception

Doors @ entrance fully operational?

Reception desk clean and tidy

Promo TV running?

Coffee M/C working and stocked

Is there loose material, debris, worn carpeting?

Seating area clean and tidy?

TV working?

Town hall price list on table?

Lighting working?

Lift tested?
Kitchens

Clean and tidy?

All appliances working?

Hot and Cold water working?

Clean dish towel?

Stairways and Aisles

Are they clear and unblocked?

Are stairways well lighted?

Server Room

Clean and Tidy?

Emergency Equipment

Are all fire control equipment regularly tested and certified?

Are fire control equipment appropriate for the type of fire it must control?

Is emergency lighting in place and regularly tested?

Security

Alarm System Check

Are emergency (evacuation, fire, bomb threat, hostile person) procedures in place?

CCTV and lighting in place?

Toilets - Ladies and Gents

Are washrooms clean?

Hot and Cold water working?

Soap and paper towels?

Shower Rooms

All clean and tidy?

Check outside
Car Park OK?

Windows OK?

Gate operational?

No Graffiti on any wall?

Receptionist
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.