Town Hall Office Inspection Checklist

• Date Started Audit

  Date

• Week Number

• Completed by

• Instructions:
  
  1. Answer "Yes", "No", "N/A" for the questions below.
  2. Add photos and notes by clicking on the paperclip icon.
  3. To add a Corrective Measure, click on the paperclip icon then "Add Action", provide a description, assign to a member, set priority and due date.
  4. Complete audit by providing digital signature.
  5. Click Submit @ end of Week

Previous Weeks Actions

• Completed?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• If no, which actions have not been completed?

Mandatory Daily Checks

Side car park door opened

• Monday

  Yes

  No

  N/A

• Tuesday

  Yes

  No

  N/A

• Wednesday

  Yes

  No

  N/A

• Thursday

  Yes

  No

  N/A

• Friday

  Yes

  No

  N/A

Radios on / Smells / Facing - Full building OK?

• Monday

  Yes

  No

  N/A

• Tuesday

  Yes

  No

  N/A

• Wednesday

  Yes

  No

  N/A

• Thursday

  Yes

  No

  N/A

• Friday

  Yes

  No

  N/A

Heating Temperature OK?

• Monday

  Yes

  No

  N/A

• Tuesday

  Yes

  No

  N/A

• Wednesday

  Yes

  No

  N/A

• Thursday

  Yes

  No

  N/A

• Friday

  Yes

  No

  N/A

Reception Phone - Turn off DND (Do not disturb)

• Monday

  Yes

  No

  N/A

• Tuesday

  Yes

  No

  N/A

• Wedenesday

  Yes

  No

  N/A

• Thursday

  Yes

  No

  N/A

• Friday

  Yes

  No

  N/A

CCTV recording?

• Monday

  Yes

  No

  N/A

• Tuesday

  Yes

  No

  N/A

• Wednesday

  Yes

  No

  N/A

• Thursday

  Yes

  No

  N/A

• Friday

  Yes

  No

  N/A

Vending Machine Filled?

• Monday

  Yes

  No

  N/A

• Tuesday

  Yes

  No

  N/A

• Wednesday

  Yes

  No

  N/A

• Thursday

  Yes

  No

  N/A

• Friday

  Yes

  No

  N/A

Mandatory Weekly Checks

Fire Alarm Check - Every Wednesday @ 10 am

• Complete check and update fire log.

  Yes

  No

  N/A

• Fire doors operational

  Yes

  No

  N/A

Cash - Every Thursday

• Vending Machine - Emptied Ground Floor

  Yes

  No

  N/A

• Cash Counted and Enter into Cash Book ( GF )

  Yes

  No

  N/A

• Vending Machine - Emptied First Floor

  Yes

  No

  N/A

• Cash counted and Enter into Cash Book ( FF )

  Yes

  No

  N/A

• Count Cash in Coffee Tin and Enter into Cash Book

  Yes

  No

  N/A

• When Petty Cash => £300 take £200 to Ant (Finance) to bank

  Yes

  No

  N/A

Wi-Fi Inspection Strength - Every Thursday

• Reception Area

  Media

• Parsons

  Media

• St Mary's

  Media

• Richardson

  Media

• Armstrong

  Media

Orders sent - Every Thursday

• Vending

  Yes

  No

  N/A

• Stationary

  Yes

  No

  N/A

• Printer Cart Check

  Yes

  No

  N/A

Mail

• Send all virtual office post via royal mail to relevant customers and email customers who collect their post. Usually every Friday

  Yes

  No

  N/A

• Call Resident / Virtual Office to collect parcels from reception

  Yes

  No

  N/A

Meeting Room Check

• The Grand Chamber

  Yes

  No

  N/A

• The Queens Board Room

  Yes

  No

  N/A

• Free Board Room

  Yes

  No

  N/A

• Wi-Fi Signal Strong?

  Yes

  No

  N/A

• AV equipment working?

  Yes

  No

  N/A

• Water and Cups in all rooms?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• White Boards Clean?

  Yes

  No

  N/A

• Instructions on Desk ( Wi-Fi and Emergency info )

  Yes

  No

  N/A

Front of Building

• Signage clean and readable?

  Yes

  No

  N/A

• Clock @ right time?

  Yes

  No

  N/A

• Flag in good condition?

  Yes

  No

  N/A

• Bins emptied?

  Yes

  No

  N/A

• Windows clean and not broken?

  Yes

  No

  N/A

• Gardens well groomed

  Yes

  No

  N/A

Reception

• Doors @ entrance fully operational?

  Yes

  No

  N/A

• Reception desk clean and tidy

  Yes

  No

  N/A

• Promo TV running?

  Yes

  No

  N/A

• Coffee M/C working and stocked

  Yes

  No

  N/A

• Is there loose material, debris, worn carpeting?

  Yes

  No

  N/A

• Seating area clean and tidy?

  Yes

  No

  N/A

• TV working?

  Yes

  No

  N/A

• Town hall price list on table?

  Yes

  No

  N/A

• Lighting working?

  Yes

  No

  N/A

• Lift tested?

  Select Yes No N/A

  • Yes
  • No
  • N/A

Kitchens

• Clean and tidy?

  Yes

  No

  N/A

• All appliances working?

  Yes

  No

  N/A

• Hot and Cold water working?

  Yes

  No

  N/A

• Clean dish towel?

  Yes

  No

  N/A

Stairways and Aisles

• Are they clear and unblocked?

  Yes

  No

  N/A

• Are stairways well lighted?

  Yes

  No

  N/A

Server Room

• Clean and Tidy?

  Yes

  No

  N/A

Emergency Equipment

• Are all fire control equipment regularly tested and certified?

  Safe

  At Risk

  N/A

• Are fire control equipment appropriate for the type of fire it must control?

  Safe

  At Risk

  N/A

• Is emergency lighting in place and regularly tested?

  Safe

  At Risk

  N/A

Security

• Alarm System Check

  Yes

  No

  N/A

• Are emergency (evacuation, fire, bomb threat, hostile person) procedures in place?

  Yes

  No

  N/A

• CCTV and lighting in place?

  Yes

  No

  N/A

Toilets - Ladies and Gents

• Are washrooms clean?

  Yes

  No

  N/A

• Hot and Cold water working?

  Yes

  No

  N/A

• Soap and paper towels?

  Yes

  No

  N/A

Shower Rooms

• All clean and tidy?

  Yes

  No

  N/A

Check outside

• Car Park OK?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Windows OK?

  Yes

  No

  N/A

• Gate operational?

  Yes

  No

  N/A

• No Graffiti on any wall?

  Yes

  No

  N/A

• Receptionist

  Sign