Title Page
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© J Luscombe Associates Limited 2021.
All rights reserved. -
Homeowner/Policyholder/Tenant
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Survey Location
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Rainbow International Ref
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Prepared by
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Date
Instruction Overview
Instruction Overview
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Instruction Date
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Instructing Party
- Homeowner
- Insurer
- Policyholder
- Landlord
- Executor/legal representative
- Tenant
- Other
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Notes
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Insurer's Claim Reference
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Contact Name and Contact Number
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Insurance Company
- None
- Unknown
- NFUM
- RSA
- LV=
- AXA
- SAGA
- DLG
- Aviva
- Other
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Notes
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Instruction Description
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Instruction Background
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Visit Date & Time
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Engineer(s)
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Engineer's Initial Visual Report - (Kerbside impression of property)
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External Photo of Property
Risk Assessment
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ASBESTOS
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Controls - STOP If in doubt assume it is an ACM. DO NOT DISTURB the material unless qualified & exercising control measures. Sample & make safe by encapsulation or exclusion. Wear PPE & RPE. Record all steps taken & photograph.
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MANUAL HANDLING
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Controls - Do not lift unnecessarily. Use lift equipment whenever possible. Get trained help if appropriate.
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SLIPS, TRIPS & FALLS
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Controls - Tape down all pipes & cables. Use the shortest run & cover if possible. Photograph your measures. Position equipment safely.
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EXPLOSION
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Controls - Map gas runs before excavation. Note in your methodology. Isolate gas/LPG/Heating Oil supply before excavation. No naked flames or smoking.
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HEIGHTS
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Controls - No heights work without certification by IPAF or height/ladder training. Excavations to be taped off
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ELECTROCUTION
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Controls - Be cable-aware at all times. Check for RCD protection before starting excavation. Use current detector before invasive works. Wear gloves. Check for electric underfloor heading.
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DISEASE
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Controls - Stay COVID19 aware. Wear PPE & be mindful of both animal & plant potential infections. Use anti microbial cleaners. If in doubt STOP & seek advice.
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LONE WORKING
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Controls - Does someone know where you are? Arrange regular contact & “contact lost” procedure. Keep a mobile phone with you. Do not put yourself at risk.
Other Risks and Controls
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Risk
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Control
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I have carried out a risk assessment & informed others whom it may affect:
Primary Checks
- Manifestation
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Location
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Description
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Evidence
Have any systems or zones been isolated?
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Is this temporary or permanent
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Will opening the isolation effect loss rate or aid diagnosis?
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Notes
External Inspection
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Notes
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Excessive output from boiler (condensation pipe/pressure relief valve)
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Notes
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Evidence
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Exterior of property showing signs of damp
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Notes
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Evidence
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Are any overflows from toilets or header tanks wet or showing signs of dripping
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Notes
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Evidence
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Gutter, downpipe or drain issue
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Notes
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Evidence
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Any causes of damp bridging
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Notes
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Evidence
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Any structural faults leading to water ingress (e.g. cracked render, poor pointing, roof/valley issues)
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Notes
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Evidence
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Signs of excessive ground water or aquafer
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Notes
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Evidence
Boundary box and stopcock(s)
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Notes
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Internal stopcock located?
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Stopcock functioning correctly?
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Notes
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Photo of internal stopcock
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Boundary box located?
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Stopcock functioning correctly?
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Notes
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Photo of external stopcock
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Meter present or temporary meter fitted
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Video the meter for at least 5 minutes to calculate leakage volume. Video for less time if loss is excessive.
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Meter movement videoed (slow leaks) or observed (significant leaks) with internal stopcock open?
- Yes
- No
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Water consumption detected?
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Water consumption quantity over time period? (first red number is 100s of litres next is 10s next is single litres etc.)
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Video the meter for at least 5 minutes to calculate leakage volume. Video for less time if loss is excessive.
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Meter movement videoed (slow leaks) or observed (significant leaks) with internal stopcock closed?
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Water consumption detected?
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Water consumption quantity or time period? (first red number is 100s of litres next is 10s next is single litres etc.)
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No consumption with internal stopcock both open and closed indicates NO LEAK from supply fed system(s)
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Consumption with internal stopcock closed indicates supply pipe leak
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Consumption with internal stopcock open and no consumption with internal stopcock closed indicates internal leak from supply fed system(s)
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Consumption with internal stopcock both open and closed indicates internal AND external leak
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Boundary box test indicates
- Internal leak
- External leak
- Internal & external leak
- No leak detected
- Other
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Notes
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Has boundary box been worked on recently
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If the works have caused leakage the water company to be advised by homeowner/tenant/landlord
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Notes
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Evidence
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Is there excessive water in the boundary box
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Investigate possible leaking coupling. Salts test the water for chlorides (processed water). Homeowner/tenant/landlord to arrange water company repair if processed water present.
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Notes
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Evidence
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Summary Notes
Boiler survey
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Location
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Notes
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Photo of boiler
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Boiler make and model
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Boiler fired by
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Boiler approx. age
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Boiler last serviced date
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Boiler notes
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Boiler type
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Small Central Heating header tank dripping
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Consider sealing the system, pressurising & doing an acoustic survey
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Is water loss consistent with volume of leakage?
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Notes
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Evidence
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Is the filling loop dry & working correctly
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Notes
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Evidence
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Tundish dry
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Notes
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Evidence
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Excess water from condensation pipe
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Volume of water from condensation pipe over time period
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Evidence
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All pipework around the boiler dry
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Notes
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Evidence
Central Heating System
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Central Heating comments
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System type
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System losing pressure
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Volume of loss & notes
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Check for acoustic anomalies
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Consider sealing the system, pressuring & doing an acoustic survey
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All radiators and/or underfloor heating working properly
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Why? Is this relevant?
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Notes
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Possibility of redundant pipes from moved/removed radiators (e.g. under kitchen units or for remodelling)
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Notes
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Ask customer if property has been modified or extended or radiator(s) moved or removed.
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Pipework on all radiators dry. (Do not forget under unit radiators or radiators in strange locations e.g. outside toilets)
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Can leaks be stopped? Is water loss consistent with volume of leakage?
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Notes
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Evidence
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Any signs of damp around the radiators (e.g. walls/floors discoloured, skirtings blown, grout cracked/damp, hollow tiles)
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Source of damp visible? Is water loss consistent with volume of leakage?
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Notes
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Evidence
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Does the property have underfloor heating
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Are the manifolds dry and in order
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Notes
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Evidence
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Are the pressures at the manifold balanced
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Notes
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Evidence
Hot and cold supply (internal)
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Notes
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All joints and pipework dry
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Consider sealing the system, pressurising & doing an acoustic survey if low pressure system (e.g. fed from header tank)
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Is water loss consistent with volume of leakage?
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Notes
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Large header tank dripping
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Could be hot or cold water system leak. Consider sealing the system, pressurising & doing an acoustic survey
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Notes
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Evidence
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Ask customer has the property been modified or extended - especially bathrooms, toilets, utility rooms or kitchens. Think pipework & radiators.
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Possible redundant pipework
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Notes
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Evidence
Appliances
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Notes
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Supply to all white goods dry
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Notes
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Evidence
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All toilet cisterns shutting off
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Notes
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Evidence
Sanitaryware (e.g. Showers, Baths, Hand Basins, Bidets, Toilets etc.)
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Where you have multiple items with issues (e.g. two showers and a bath) add a new Sanitaryware section for each item
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Location & Sanitaryware Item
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Notes
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Sanitaryware traps in order
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Notes
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Evidence
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Sanitaryware base in order
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Notes
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Evidence
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Grouts/mastics in order
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Notes
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Evidence
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Enclosures in order
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Notes
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Evidence
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Sanitaryware fittings in order
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Notes
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Evidence
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Taps/Regulators and hidden pipework in order
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Notes
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Evidence
Wastes
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Notes
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All accessible joints and connections dry
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Notes
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Evidence
Salts Test
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Location
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Notes
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Nitrates - small pot (Red/Brown Result)
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Ground water/rising damp
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Notes
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Evidence
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Chlorides - large pot (Yellow Result)
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Treated water from a system
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Notes
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Evidence
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Inconclusive (Yellow/Red Results)
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Possibly rain water
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Notes
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Evidence
Dye Test
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Dye test carried out on waste(s)
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Notes
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Evidence
Other Potential Causes
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Has there been a previous escape of water or flood at the property
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Has the property been dried properly
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Notes
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Evidence
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Is there an issue with an adjoining property
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Notes
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Evidence
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Is there an issue with any DPM or DPC
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Notes
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Evidence
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Signs of Bridging or Penetrating Damp
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Notes
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Evidence
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Is condensation an issue
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Notes
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Evidence
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Ventilation under ground floor in order
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Notes
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Evidence
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Capped chimney
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Is there adequate ventilation
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Consider endoscope survey
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Notes
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Evidence
Secondary Checks
- Pipework Survey
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Use CAT & Genny to scan for pipework. Scan Gas/LPG/Oil , hot & cold supply, central heating (multiple rads and flow/returns)
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Pipework survey carried out to establish routings
- Moisture Mapping
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Location
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Excessive moisture discovered
Excessive Moisture Area
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Notes
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WME/MC reading(s)
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Evidence
Infrared Camera Survey
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1)Cold taps running slowly 2) Hot taps running slowly boiler highest setting 3) CH on highest setting 4) Boiling water in wastes
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Notes
Infrared Camera Survey Anomaly
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Use "Automatic" mode initially find anomalies then switch to "Manual/Lock" with 2 degree temperature Span and move temperature Level into anomaly temperature range for detailed colour graded image.
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Location
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Notes
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Evidence (Context and detailed photo(s))
Acoustics Survey
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Notes
Acoustics Survey Anomaly
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Location
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Notes
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Evidence
Endoscope Survey
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Notes
Endoscope Survey Anomaly
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Location
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Notes
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Evidence
Supply Pipe Survey
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Notes
Location
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Location
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Notes
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Evidence
Other Inspection/Survey Works
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Notes
Other Works
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Notes
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Evidence
Tracer Gas Survey
- Tracer gas survey
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Drain down the system being Tracer Gassed. Securely fix hose(s) to drain points with jubilee clip(s). If central heating - check for multiple drain cocks/spigots, open bleed valves (highest points first). Hot/Cold water systems - open taps to assist drain down.
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Insert gas to 0.5 Bar initially - check for leakage. Then raise pressure to 1.0/1.5 Bar gradually. Do not increase pressure over 1.5 Bar other than in exceptional circumstances.
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System/location
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Notes
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System drained down
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Expect the Tracer Gas to take longer to manifest
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Reason/notes
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Boiler switched off/isolated
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BOILER MUST BE SWITCHED OFF/ISOLATED
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Notes/Reason for not isolating the boiler
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Is the water clear or very discoloured when draining down
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All radiator bleed valves on central heating system closed or taps on hot/cold water system closed
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Close all radiator bled valves and/or taps before introducing gas
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Notes
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Central Heating - All radiators fully open on both sides. (note original settings and reset after)
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Ensure all radiators are fully open before introducing gas
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Notes
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Central Heating/Hot Water Heating - All zone/diverter valves manually set to open
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Manually set all zone/diverter valves open including hot water system.
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Central Heating - All automatic air bleed valves closed. Check non-vented boiler and CH high points (loft/airing cupboard)
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Ensure all bleed valves are closed before proceeding. System unlikely to hold pressure.
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Gas filling point
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Evidence
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Gradually increase Tracer Gas pressure from 0.5 Bar to 1.0/1.5 BAR
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Maximum tracer gas pressure used
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Photo of pressure gauge on gas rig
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Pressure loss
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Pressure loss over time period
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Gas detected internally
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Notes
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Evidence
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Gas detected from hot water tap(s)
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Indicates heating coil in water cylinder has failed
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Notes
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Evidence
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Gas detected externally
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Notes
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Evidence
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Notes
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System refilled
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Reason/notes
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Automatic air bleed valves opened
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Open all automatic air bleed valves
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Notes
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Radiators reset
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Reason/notes
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Inhibitor added to system
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Reason/notes
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Additional charge may apply
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Amount of inhibitor added
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Leak sealing agent added
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Additional charge may apply
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Reason/notes
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Amount of sealing agent added
Asbestos Removal
- Asbestos Containing Material Removal
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Are you qualified to remove Asbestos Contain Materials
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DO NOT PROCEED WITH REMOVAL - REMOVAL MUST BE CARRIED OUT BY QUALIFIED OPERATIVES ONLY
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Location
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Is the ACM removal non licenced works (either presumed or confirmed)
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DO NOT PROCEED UNLESS YOU ARE A LICENCED ASBESTOS REMOVAL OPERATIVE
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Are you a licenced asbestos removal operative
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ACM Type
- Thermoplastic Tiles
- Bitumen
- Textured Coating
- Cement Sheet
- Asbestos Paper
- Linoleum
- AIB (small area & good condition)
- Other
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Description of material
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Continue under controlled ACM removal conditions including RAMS and appropriate PPE/RPE
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Notes
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Before photos
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After photos
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DO NOT PROCEED - REMOVAL MUST BE CARRIED OUT BY LICENSED OPERATIVE(S)
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ACM Type
- Thermoplastic Tiles
- Bitumen
- Textured Coating
- Cement Sheet
- Asbestos Paper
- Linoleum
- AIB (small area & good condition)
- Other
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Description of material
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Continue under controlled ACM removal conditions including RAMS and appropriate PPE/RPE
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Notes
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Before photos
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After photos
Excavation
- Excavation
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HAS THE OCCUPANT GOT SUFFICIENT WATER RESERVES FOR THEIR NEEDS IF THE WATER SUPPLY IS INTERRUPTED. Filled containers, pots, pans, cisterns and/or bath.
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Customer must accept our terms & conditions.
We will carry out the excavation using best endeavours
Making-good the excavation is customer’s responsibility -
A leak might not be found
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Further excavation works may be necessary
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We will use best endeavours, however, we may cause collateral damage whilst excavating including striking a water or gas pipe or other service. Any repair or making-good is the responsibility of the customer.
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As a result of the excavation the customer understands and excepts that utility services maybe disrupted until such time as a repair or other works can be carried out.
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Customer contact advised of reasons for excavation prior to works commencing - our terms & conditions apply regarding excavation
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Reason customer not advised
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Does customer contact have plans of pipework and other service routings
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Customer contact advised we accept no liability for any disruption and/or repair to any utility service we might strike or disrupt or otherwise damage.
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Reason customer contact not advised
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Is there NOW or HAS THERE EVER BEEN a gas/LPG/oil supply to the property
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Has the gas/LPG/oil mains supply been isolated
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GAS/LPG/OIL SUPPLY MUST BE ISOLATED BEFORE EXCAVATION
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Notes
Location of Excavation
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Location of excavation
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Reasons for excavation
- Infrared Camera Survey Indicates Anomaly(ies)
- Acoustics Survey Indicates Anomaly(ies)
- Tracer Gas Detected
- Elevated Moisture Levels
- Visible Manifestation
- Salts Test Results
- Visible Defect(s)/Anomaly(ies)
- Other
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Additional notes supporting excavation
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Is there any wet or electrical underfloor heating in the area of excavation
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Isolate electrical underfloor heat before proceeding
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Proceed with extreme care
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Use pipe detector or Infrared Camera to detect wet pipework
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Has the area been scanned for pipes, cables or other obstructions
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Reason area not scanned (Area should be scanned to avoid risk of death, injury or damage)
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Before photos
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After photos
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Any collateral damage caused
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Homeowner advised
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Reason why homeowner not advised
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Notes
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Evidence
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Additional notes
Conclusion
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Discussion
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Conclusion
Repair carried out
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Type of repair
- Permanent
- Temporary
- Parts fitted
- Other (see notes below)
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Notes
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Cost to be charged to party instructing works
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Cost notes
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Refer to insurers
- Yes
- No
- Already Referred/Instructed by Insurer
- N/A
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Reason (e.g. Property damage due to Escape of Water and/or requires professional drying to mitigate structural damage)
- Property damage due to Escape of Water
- Professional drying required to mitigate structural damage
- Danger of mould damage
- Other (see notes below)
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Notes
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Notes
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Cost recovery opportunity (subrogation )
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Notes
Recommendation
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Recommendation(s)
- Book revisit to continue survey
- Situation to be monitored by customer contact (see notes below)
- Permanent repair required (see notes below)
- Re-route pipe work
- Replace water cylinder
- Replace boiler
- Refer to boiler engineer (see noes below)
- Check/Replace Pressure Relief Valve (PRV)
- Check/Replace Pressure Expansion Vessel
- Flush/Service Central Heating System
- Refer to Water Utility Company (see notes below)
- Refer to Building Surveyor (see notes below)
- Refer to Insurers (see notes below)
- Refer to neighbour (see notes below)
- Refer to Landlord/Letting Agent (see notes below)
- Other
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Notes
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Does the property require professional drying
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Reason
- Property damage due to Escape of Water
- Professional drying required to mitigate structural damage
- Danger of mould damage
- Other (see notes below)
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Notes
Time Summary Key Account Instructions)
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Time on Site (Total Time)
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Time on Tracer Gas
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Time on Excavation
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Time on Asbestos Removal
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Other Time Details