Training Record Book - CHCIC501B Manage children's services workplace practice to address regulations and quality assurance

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Elements and Performance Criteria

• Student's Name

• Supervisor's Name

• Qualification being assessed

  CHC30708

  CHC30712

  CHC50908

  CHC60208

• Enrolment Type

  Select Apprentice External Fee For Service Full Time Class Trainee School Based Trainee

  • Apprentice
  • External
  • Fee For Service
  • Full Time Class
  • Trainee
  • School Based Trainee

• Assessment conducted by:

  Bright Futures Training College Assessor

  Employer Based Assessor

• THE FOLLOWING QUESTIONS ARE TO BE ANSWERED IF ASSESSMENT CONDUCTED BY EMPLOYER BASED ASSESSOR

• Employer Based Assessor's Name

• Completed Qualification held by Employer Based Assessor

  Diploma of Children's Services

  Advanced Diploma of Children's Services

  Higher Children's Services Qualification

• Have you worked in a supervisory position in the children's services industry (for example child care centre director or family day care co-ordinator) for a period of at least six months

  Yes

  No

• Have you read, and understood, the Practical Skills Checklist that you are assessing?

  Yes

  No

• Are you aware that the student will see a copy of this report?

  Yes

  No

• Are you willing to be contacted should further verification of this statement be required?

  Yes

  No

• What is your relationship to the student?

  Direct Supervisor (eg Group Leader / Director)

  Manager (eg Director / Family Day Care Co-ordinator

  Other

• How long have you worked with this student?

  Less than 6 months

  More than 6 months

• How closely do you work with the student in the area being assessed?

  Day to day contact

  Occasional contact

  No direct contact

Element 1 - Facilitate an organisation self evaluation process

• 1.1 Conduct focus groups, questionnaires and/or interviews with clients to receive feedback

  Yes

  No

  N/A

• 1.2 Conduct focus groups, questionnaires and/or interviews are with other stakeholders to receive feedback

  Yes

  No

  N/A

• 1.3 Conduct record audits

  Yes

  No

  N/A

• 1.4 Complete self evaluation report for the organisation in which practice is reviewed against nominated standards and regulations

  Yes

  No

  N/A

• 1.5 Complete appropriate documentation

  Yes

  No

  N/A

Element 2 - Facilitate the development of a quality improvement plan

• 2.1 Assess the organisation's performance against the standards and identify gaps and opportunities for improvement

  Yes

  No

  N/A

• 2.2 Develop strategies to address identified gaps and implement improvements

  Yes

  No

  N/A

• 2.3 Where appropriate, consult relevant stakeholders in developing a quality improvement plan

  Yes

  No

  N/A

Element 3 - Implement a quality improvement plan

• 3.1 Develop quality improvement workplan, including performance criteria and timeframes to evaluate progress

  Yes

  No

  N/A

• 3.2 Regularly monitor the quality improvement workplan

  Yes

  No

  N/A

• 3.3 Prepare regular reports against the workplan and present to relevant parties

  Yes

  No

  N/A

• 3.4 Revise workplan according to relevant feedback

  Yes

  No

  N/A

Element 4 - Coordinate the organisation for an external evaluation

• 4.1 Inform and involve relevant stakeholders about the external evaluation process

  Yes

  No

  N/A

• 4.2 Schedule interviews with staff and management where appropriate

  Yes

  No

  N/A

• 4.3 Prepare all documentation for examination

  Yes

  No

  N/A

• 4.4 Identify strategies to ensure continuous improvement mechanisms and integrate into work systems

  Yes

  No

  N/A

Element 5 - Interpret and evaluate regulations and quality assurance standards relating to children's services

• 5.1 Maintain current knowledge of regulations and quality assurance standards for the children's services industry

  Yes

  No

  N/A

• 5.2 Interpret and meet regulatory requirements in a timely manner and within the limits of own job role and expertise.

  Yes

  No

  N/A

• 5.3 Seek advice from a higher authority if interpretation in not clear or possible

  Yes

  No

  N/A

• 5.4 Analyse compliance outcomes and report on suggested strategies for increasing compliance

  Yes

  No

  N/A

• 5.5 Report on compliance issues in line with regulations, standards, legislation and organisation requirements

  Yes

  No

  N/A

Element 6 - Manage legislative and regulatory compliance in children's services organisation

• 6.1 Demonstrate conduct to show commitment to compliance with children's services regulations and relevant quality assurance standards

  Yes

  No

  N/A

• 6.2 Provide opportunities and encourage staff to discuss, clarify and meet regulatory requirements

  Yes

  No

  N/A

• 6.3 Confirm staff understanding of regulatory and standards obligations and determine needs for professional development

  Yes

  No

  N/A

• 6.4 Undertake risk assessment for non compliance with regulations and quality assurance standards for the children's service industry

  Yes

  No

  N/A

• 6.5 Develop strategies to address risk according to organisation policy

  Yes

  No

  N/A

• 6.6 Create learning opportunities for all staff from situations of compliance and non compliance without compromising confidentiality or privacy

  Yes

  No

  N/A

• REQUIRED SKILLS AND KNOWLEDGE

• This describes the essential skills and knowledge and their level required for this unit.

• Essential knowledge:

• The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

These include knowledge of:

• Legislation, standards and regulations relevant to the children's services industry

  Yes

  No

  N/A

• Knowledge of process for engaging stakeholders in the planning and consultation stages of quality assurance

  Yes

  No

  N/A

• Knowledge of systems to support the quality assurance process - including government and non government consultants, resources and personnel

  Yes

  No

  N/A

• Best practice principles and emerging trends in service delivery area

  Yes

  No

  N/A

• Quality assurance standards and practices

  Yes

  No

  N/A

• Systemic approaches to developing work plans including the development of objectives and performance criteria

  Yes

  No

  N/A

• Compliance requirements for regulations within the children's service industry

  Yes

  No

  N/A

• Currency of knowledge about regulations, quality assurance standards and legislation

  Yes

  No

  N/A

• Systems to monitor and ensure compliance with regulatory requirements by all staff as required

  Yes

  No

  N/A

• Essential skills:

It is critical that the candidate demonstrate the ability to:

• Demonstrate understanding of quality assurance processes

  Yes

  No

  N/A

• Locate and interpret regulations, quality assurance standards and complex legislation

  Yes

  No

  N/A

• Disseminate information about compliance requirements in a manner that is comprehensible accurate for staff to implement strategies to meet compliance requirements

  Yes

  No

  N/A

• Analyse information about compliance and non compliance and report on this to relevant people

  Yes

  No

  N/A

• Coordinate a self assessment process at an organisation level

  Yes

  No

  N/A

• Maintain knowledge of best practice

  Yes

  No

  N/A

• In addition, the candidate must be able to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

These include the ability to:

• Demonstrate application of skills in: - goal setting

  Yes

  No

  N/A

• - communication

  Yes

  No

  N/A

• - ability to develop policy

  Yes

  No

  N/A

• - evaluation and review

  Yes

  No

  N/A

• - consultation

  Yes

  No

  N/A

• - report writing

  Yes

  No

  N/A

• Comments

• EMPLOYER DECLARATION: I declare that a fair, valid, reliable and flexible assessment has been conducted with this student, and I have provided appropriate feedback

  Sign

• STUDENT DECLARATION: I declare that I have been assessed in this unit, and I have been advised of my result. I am also aware of my appeal rights.

  Sign

• BRIGHT FUTURES TRAINING COLLEGE ASSESSOR DECLARATION

• I have reviewed this process for assessment of this student's DEMONSTRATION OF PRACTICAL SKILLS and I deem the outcome to be:

  Yes

  No

  N/A

• Bright Futures Training College Assessor Signature

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